Section one: Contracting authority
one.1) Name and addresses
Newcastle University
Newcastle University, Procurement Services, Kingsgate
Newcastle
NE1 7RU
Contact
Dr Emma Barksby
Telephone
+44 1912086298
Country
United Kingdom
NUTS code
UKC22 - Tyneside
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply of Wearable Devices to Measure Bio-Physical Parameters
Reference number
DN574777
two.1.2) Main CPV code
- 33000000 - Medical equipments, pharmaceuticals and personal care products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Newcastle University requires devices to measure bio-physical parameters for patients involved in clinical trials. These devices are required for the EU IDEA-FAST and Mobilise-D projects. The devices were specifically chosen due to their ability to measure acceleration and rotational forces. They were also chosen for their ease of use and comfort (important for specific group participating in the studies who may have reduced mobility, dexterity and cognitive function).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £200,000 / Highest offer: £300,000 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 33100000 - Medical equipments
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
Newcastle University requires devices to measure bio-physical parameters for patients involved in clinical trials. These devices are required for the EU IDEA-FAST and Mobilise-D projects. The devices were specifically chosen due to their ability to measure acceleration and rotational forces. They were also chosen for their ease of use and comfort (important for specific group participating in the studies who may have reduced mobility, dexterity and cognitive function). The AX6 is an accelerometer data logger developed by Axivity that is worn with a provided wristband or can be attached elsewhere on the body with a patch. AX6 features a 6-axis accelerometer, temperature sensor, light sensor, real time quartz clock and an on-board memory for data storage. Sampling rate and range are configurable which enables it to be optimized to different uses. Collection up to 16 days is possible at 100Hz without recharging. The long battery life and high-resolution data make it ideal for collecting longitudinal movement data in clinical trials. Data is stored on the device and requires manual transfer. There is a large repository of AX3 data (~100,000 subjects [12]) within the UK biobank and has over 20 peer reviewed publications including disease populations of interest to IDEA-FAST, e.g., people with Parkinson’s.
The device has been tested in patients with Parkinson's disease, Inflammatory Bowel Disease, Rheumatoid Arthritis, Systemic Lupus Erythematosus, Huntington's disease and Primary Sjogren's Syndrome across clinical hospital sites within the EU with positive feedback from both patients and clinical staff.
two.2.5) Award criteria
Quality criterion - Name: Ability to meet the technical specification / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
IDEA-FAST and Mobilise-D
two.2.14) Additional information
Newcastle University requires devices to measure bio-physical parameters for patients involved in clinical trials. These devices are required for the EU IDEA-FAST and Mobilise-D projects. The devices were specifically chosen due to their ability to measure acceleration and rotational forces. They were also chosen for their ease of use and comfort (important for specific group participating in the studies who may have reduced mobility, dexterity and cognitive function).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Newcastle University requires devices to measure bio-physical parameters for patients involved in clinical trials. These devices are required for the EU IDEA-FAST and Mobilise-D projects. The devices were specifically chosen due to their ability to measure acceleration and rotational forces. They were also chosen for their ease of use and comfort (important for specific group participating in the studies who may have reduced mobility, dexterity and cognitive function). There are no other devices that can measure the specific parameters required and which are suitable to the selected population in the clinical trial.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
NU/1726
Lot No
1
Title
The Supply of Wearable Devices to Measure Bio-Physical Parameters
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 October 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Axivity Ltd
Bath Lane
Newcastle upon Tyne
NE4 5FT
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £200,000 / Highest offer: £300,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Newcastle University
Newcastle upon Tyne
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Newcastle University
Newcastle upon Tyne
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Newcastle University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and 4 / 4 that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address referred to in part 1.1 above. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages