Section one: Contracting authority/entity
one.1) Name and addresses
THE UNIVERSITY OF BIRMINGHAM
Edgbaston
BIRMINGHAM
B152TT
Contact
Nicola Handley
Country
United Kingdom
Region code
UKG31 - Birmingham
Companies House
RC000645
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hasilwood Management Services Ltd
Reference number
FRAM0883-24
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
This Voluntary Ex-Ante Transparency (VEAT) relates to the annual renewal for part of the University of Birmingham's Insurance provision. The University is proposing to extend their existing contract with Hasilwood, who act as an Insurance Broking subsidiary for UMAL, for the provision of this service for a period of one year, with the option to extend for a further one year, whilst a full review of the University estate, Insurance requirements and preparation for the tender process is undertaken.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
This Voluntary Ex-Ante Transparency (VEAT) relates to the annual renewal for part of the University of Birmingham's Insurance provision. The University is proposing to extend their existing contract with Hasilwood, who act as an Insurance Broking subsidiary for UMAL, for the provision of this service for a period of one year, with the option to extend for a further one year, whilst a full review of the University estate, Insurance requirements and preparation for the tender process is undertaken.
Hasilwood currently provide the University's Insurance Broker Services enabling access to a wider insurance market beyond that offered by the University's insurance provider UMAL. These policies include, Fine Art for the Henry Barber Trust, Engineering Inspect, Motor Fleet and Travel Cover. Hasilwood are the University's current Insurance Broker and there are several reasons, detailed below, as to why the University is unable to change provider at this time.
• A wholesale valuation of the University's Buildings, Property and Contents is required in order to properly demonstrate the value of the Estate;
• A review with internal stakeholders is required to properly understand all manner of risks, including Liability, Travel, Research, Financial, and Reputational;
• A review with The Executive Group is required to understand the Risk Tolerance of the University;
It is essential all of the above is undertaken prior to a Tender process commencing in order for the University to discharge its responsibilities under the Insurance Act 2015 wherein it must disclose all material facts which may affect a prudent insurer's judgment. If the University is found to be non-compliant, cover may be withdrawn or cancelled, and claims may not be paid.
UMAL is a Mutual comprising approximately 154 UK universities with the University being one of its first members. The University is also its largest member is terms of contribution and portfolio value. Some of the benefits of being a Member of a Mutual are: an annual Credit Note, Member Loyalty Bonus, and no requirement to pay Insurance Premium Tax at 12% of the value of the contributions (overall £2.5m this year). Hasilwood, as an Insurance Broking subsidiary of UMAL, currently provides the level of cover required by the University and is also able to arrange further covers should these be required.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- New works/services, constituting a repetition of existing works/services
Explanation:
This Voluntary Ex-Ante Transparency (VEAT) relates to the annual renewal for part of the University of Birmingham's Insurance provision. The University is proposing to extend their existing contract with Hasilwood, who act as an Insurance Broking subsidiary for UMAL, for the provision of this service for a period of one year, with the option to extend for a further one year, whilst a full review of the University estate, Insurance requirements and preparation for the tender process is undertaken.
Hasilwood currently provide the University's Insurance Broker Services enabling access to a wider insurance market beyond that offered by the University's insurance provider UMAL. These policies include, Fine Art for the Henry Barber Trust, Engineering Inspect, Motor Fleet and Travel Cover. Hasilwood are the University's current Insurance Broker and there are several reasons, detailed below, as to why the University is unable to change provider at this time.
• A wholesale valuation of the University's Buildings, Property and Contents is required in order to properly demonstrate the value of the Estate;
• A review with internal stakeholders is required to properly understand all manner of risks, including Liability, Travel, Research, Financial, and Reputational;
• A review with The Executive Group is required to understand the Risk Tolerance of the University;
It is essential all of the above is undertaken prior to a Tender process commencing in order for the University to discharge its responsibilities under the Insurance Act 2015 wherein it must disclose all material facts which may affect a prudent insurer's judgment. If the University is found to be non-compliant, cover may be withdrawn or cancelled, and claims may not be paid.
UMAL is a Mutual comprising approximately 154 UK universities with the University being one of its first members. The University is also its largest member is terms of contribution and portfolio value. Some of the benefits of being a Member of a Mutual are: an annual Credit Note, Member Loyalty Bonus, and no requirement to pay Insurance Premium Tax at 12% of the value of the contributions (overall £2.5m this year). Hasilwood, as an Insurance Broking subsidiary of UMAL, currently provides the level of cover required by the University and is also able to arrange further covers should these be required.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
8 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Hasilwood Management Services Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
Companies House
9295343
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £3,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Edgbaston, Birmingham
Country
United Kingdom