Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
Army Headquarters
Andover
SP11 8HJ
Contact
Tom Shields
Telephone
+44 7909231192
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Educational Equipment and Supplies for Defence Children Services
Reference number
708677452
two.1.2) Main CPV code
- 39162000 - Educational equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Directorate of Children and Young People (DCYP) was established in 2010 to provide a single Ministry of Defence (MOD) focus for all issues related to service children and young people. DCYP became Defence Children Services (DCS) in July 2021.
Service children are the children of serving service personnel, but DCS also has a responsibility for the children of Ministry of Defence UK based civilians and sponsored organisations serving outside of the UK.
DCS have
- 6 x overseas 0-3 years settings accommodating approximately 350 children
- 9 x primary schools
- 3 x secondary schools
- 1 x music centre located in Cyprus
- 2 x DCS HQ Hubs (one in Cyprus, one in SHAPE)
- 1 x Quality Assurance and Assessment Centre (Cyprus)
Providing children's education and support for approximately:
- 350 children aged 0-3 years of age
- 2650 pupils aged 4-18.
Only one of these schools is located in the UK – Queen Victoria School boarding school in Scotland which teaches pupils aged 10-18 years of age.
To support MOD overseas service and meet the English Ofsted and Education Scotland Inspection Frameworks this contract is required to provide MOD Schools with a new 3 year initial period with the option of an additional 2 year period arrangement to enable the procurement of equipment, furniture, and educational resources to effectively deliver the Early Years, English, and Scottish National curriculum.
To fulfil the requirement of each business area by providing the following services: -
• The ability to procure directly from the Authority's Contract Purchasing & Finance Oracle system using supplier catalogue as a reference point.
• The ability to purchase age appropriate items which are designed for use in extreme hot or cold climates.
• Short delivery lead times to enable smarter procurement.
• Specified delivery point of:
- BFPO Northolt for small overseas deliveries. Supplier to ensure that they have a commercial contract with BFPO in place for this requirement.
- MOD Purple Gate Donnington for large overseas deliveries
• Up front delivery costs.
• Ability to track delivery from supplier to the business area.
• Option to procure quantities as per supplier catalogue.
To note: This PIN is not a means to seek formal expressions of interest; this opportunity may become available in the future through the publication of a formal contract notice that will be published on the Defence Sourcing Portal (DSP). Any dates mention are subject to change and are non-committal.
two.1.5) Estimated total value
Value excluding VAT: £1,793,353
two.1.6) Information about lots
This contract is divided into lots: Yes
Maximum number of lots that may be awarded to one tenderer: 8
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1: Early Years
Lot 2: Primary
Lot 3: Secondary
Lot 4: PE & Outdoor
Lot 5: Special Needs
Lot 6: Arts & Crafts
Lot 7: Stationary & Office * Only for items not available via existing MOD Agreements
Lot 8: Furniture
two.2) Description
two.2.1) Title
EARLY YEARS
Lot No
1
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Early years items a sample of the items can be seen within the attached document.
two.2) Description
two.2.1) Title
Primary
Lot No
2
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Please refer to the attached document for a representative list of items that will be procured within each lot.
*Please note this list is not exhaustive and only provides examples of the nature of the procurement within each lot.
two.2) Description
two.2.1) Title
Secondary
Lot No
3
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Please refer to the attached document for a representative list of items that will be procured within each lot.
*Please note this list is not exhaustive and only provides examples of the nature of the procurement within each lot.
two.2) Description
two.2.1) Title
PE & Outdoor
Lot No
4
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Please refer to the attached document for a representative list of items that will be procured within each lot.
*Please note this list is not exhaustive and only provides examples of the nature of the procurement within each lot.
two.2) Description
two.2.1) Title
Special Needs
Lot No
5
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Please refer to the attached document for a representative list of items that will be procured within each lot.
*Please note this list is not exhaustive and only provides examples of the nature of the procurement within each lot.
two.2) Description
two.2.1) Title
Arts & Crafts
Lot No
6
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Please refer to the attached document for a representative list of items that will be procured within each lot.
*Please note this list is not exhaustive and only provides examples of the nature of the procurement within each lot.
two.2) Description
two.2.1) Title
Stationary & Office * Only for items not available via existing MOD Agreements
Lot No
7
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Please refer to the attached document for a representative list of items that will be procured within each lot.
*Please note this list is not exhaustive and only provides examples of the nature of the procurement within each lot.
two.2) Description
two.2.1) Title
Furniture
Lot No
8
two.2.2) Additional CPV code(s)
- 39162000 - Educational equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Please refer to the attached document for a representative list of items that will be procured within each lot.
*Please note this list is not exhaustive and only provides examples of the nature of the procurement within each lot.
two.3) Estimated date of publication of contract notice
29 September 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Please click on the following link to view the attached breakdown of requirements: https://contracts.mod.uk/go/277690630189BBEA271F