Section one: Contracting authority
one.1) Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
Contact
Fiona McInnes
Telephone
+44 1412876442
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Linens and Fabrics
Reference number
GCC005272CPU
two.1.2) Main CPV code
- 19230000 - Linen fabrics
two.1.3) Type of contract
Supplies
two.1.4) Short description
Glasgow City Council is seeking suppliers which can satisfy the Council’s requirements and would like to invite Tender bids for the
Supply and Delivery of Linens and Fabrics.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,348,000
two.2) Description
two.2.1) Title
Towels, Bedding Accessories, Table Linen, Miscellaneous items (including Shower Curtains) and to include supply and delivery of goods
Lot No
2
two.2.2) Additional CPV code(s)
- 19200000 - Textile fabrics and related items
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow
two.2.4) Description of the procurement
The supply and delivery of Towels, Bedding Accessories, Table Linen, Miscellaneous items (including Shower Curtains) predominantly to
council care homes and homelessness units. Some of these items are required to adhere to British Standards Flame Retardancy.
two.2.5) Award criteria
Quality criterion - Name: Delivery / Weighting: 15
Quality criterion - Name: Contract Management Methodology 1 / Weighting: 5
Quality criterion - Name: Contract Management Methodology 2 / Weighting: 5
Quality criterion - Name: Contract Management Methodology 3 / Weighting: 5
Quality criterion - Name: Contract Management Methodology 4 / Weighting: 5
Quality criterion - Name: Contract Management Methodology 5 / Weighting: 5
Quality criterion - Name: Warranty / Weighting: 2.5
Quality criterion - Name: Sustainability / Weighting: 2.5
Quality criterion - Name: Fair Work Practices / Weighting: 5
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
two.2) Description
two.2.1) Title
Curtains, Blinds, Bedding, Decorative Accessories to include manufacture, supply, delivery, installation of the goods.
Lot No
1
two.2.2) Additional CPV code(s)
- 19200000 - Textile fabrics and related items
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow
two.2.4) Description of the procurement
The manufacture, supply, delivery and installation of Curtains, Blinds, Bedding, Decorative Accessories. predominantly for council care
homes and homelessness units. These items must also adhere to British Standards flame retardancy.
two.2.5) Award criteria
Quality criterion - Name: Delivery / Weighting: 15
Quality criterion - Name: Contract Management Methodology 1 / Weighting: 5
Quality criterion - Name: Contract Management Methodology 2 / Weighting: 5
Quality criterion - Name: Contract Management Methodology 3 / Weighting: 5
Quality criterion - Name: Contract Management Methodology 4 / Weighting: 5
Quality criterion - Name: Contract Management Methodology 5 / Weighting: 5
Quality criterion - Name: Warranty / Weighting: 2.5
Quality criterion - Name: Sustainability / Weighting: 2.5
Quality criterion - Name: Fair Work Practices / Weighting: 5
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-012592
Section five. Award of contract
Lot No
1
Title
Curtains, Blinds, Bedding, Decorative Accessories to include manufacture, supply, delivery, installation of the goods.
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 September 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Muirgroup Interiors Ltd
2 Muriel Street, , Barrhead
Glasgow
G78 1QB
lorraine@muirgroupinteriors.co.uk
Telephone
+44 1418808844
Fax
+44 1418812962
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £648,000
Total value of the contract/lot: £648,000
Section five. Award of contract
Lot No
2
Title
Towels, Bedding Accessories, Table Linen, Miscellaneous items (including Shower Curtains) and to include supply and delivery of goods
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 September 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GAILARDE LTD
UNIT 2 ELSTREE DISTRIBUTION PARK , ELSTREE WAY
BOREHAMWOOD
WD6 1RU
Telephone
+44 2089052776
Fax
+44 2082071330
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £700,000
Total value of the contract/lot: £700,000
Section six. Complementary information
six.3) Additional information
Re SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates for Quality Control, Health and Safety
and Environmental Management Standards or comply with all the questions noted in SPD Section 4D. Please refer to the ‘SPD Statements’within the Invitation to Tender document.
Health & Safety – applicants must complete and return the H&S questionnaire found in the Buyers Attachments area of the tender portal. Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the Qualification Envelope within the PCS Tender portal (NB the council does not bind itself to withhold this information). Applicants will be required to complete the FOI certificate at ITT stage. Tenderers Amendments - Applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate contained in the Qualification Envelope within the PCS tender portal (at ITT stage). Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the Qualification Envelope area within PCS Tender portal. Non – Collusion - Applicants will be required to complete the Non-Collusion certificate contained in the Qualification Envelope area
within the tender portal. Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Terms and Conditions are located within the Buyers Attachments area of the tender portal. Request for Documentation: Once the Evaluation of Price and Quality has been completed, the recommended Bidder will be expected to provide all documentation as specified in the SPD. When the Request for Documentation is made, Bidders must supply the relevant
information within 5 working days. Failure to provide this information within the specified time may result in your bid being rejected and
the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Invitation To Participate/Tender documents. Applicants must ensure they read in line with this contract notice. Mandatory-Supplier Proposals Community Benefits are required as non-evaluated and a value of 50 points.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18728. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows: Lot 1 and Lot 2 are Mandatory non-evaluated. Supplier Proposals apply at 50 points per lot from the community benefits menu.
(SC Ref:669623)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
PO Box 23 1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers
and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing
system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means
the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the
period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland)
Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring
an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or
damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude
the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of;
or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and
the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further
clarification on the notice, to which the Council must respond within