Section one: Contracting authority/entity
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
loraine.hartley@nhs.scot
Telephone
+44 1312756366
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHSS Aroma Coffee
Reference number
NP838
two.1.2) Main CPV code
- 15860000 - Coffee, tea and related products
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 15860000 - Coffee, tea and related products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards,and/or the Authority NHS Wales, NHS England, Northern Ireland.
two.2.4) Description of the procurement at the time of conclusion of the contract:
Scope for the supply of Coffee and related products; machines to be used within all healthcare environments available to all entities pursuant to the National Health Service(Scotland) Act 1978, i.e. All NHS Scotland Health Boards, Special Health Boards, and the
Authority or other NHS Organisations established pursuant to NHS (Scotland Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working)
Scotland Act 2014. All Scottish Hospices and the following further Authorities NHS Wales,NHS England and Northern Ireland,(collectively hereafter referred to as ‘Participating Authorities’).
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
6
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-022680
Section five. Award of contract/concession
Contract No
NP838
Title
NHSS Aroma Coffee
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
22 June 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Matthew Algie & Co Ltd
16 Lawmoor Road
Glasgow
G5 0UL
Telephone
+44 8447814709926
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £280,000
Section six. Complementary information
six.3) Additional information
This notice is to advise the need for modification to meet the additional demands of the Scottish Health and Social Care sector to
maintain necessary supply and remove unnecessary disruption from the Authority at this time in line with Unforeseeable circumstances
(regulation 72(1)(c) of the Public Contracts (Scotland) Regulations 2015.
Health Board Aroma operations are still in recovery (returning to full service) The reopening process and uncertain timescales have
affected the ability to tender along with Health Board resource to be able to support.
Tender process is planned to commence by end of 2023 subject to the Aroma operations future plans
(SC Ref:742106)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House. 27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public
Contracts(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014,may bring proceedings in the Sheriff Court or the Court of Session.
six.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 15860000 - Coffee, tea and related products
seven.1.3) Place of performance
NUTS code
- UKM - Scotland
Main site or place of performance
Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards,and/or the Authority NHS Wales, NHS England, Northern Ireland.
seven.1.4) Description of the procurement:
Scope for the supply of Coffee and related products; machines to be used within all
healthcare environments available to all entities pursuant to the National Health Service
(Scotland) Act 1978, i.e. All NHS Scotland Health Boards, Special Health Boards, and the
Authority or other NHS Organisations established pursuant to NHS (Scotland Act 1978) and
any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working)
Scotland Act 2014. All Scottish Hospices and the following further Authorities NHS Wales,
NHS England and Northern Ireland,(collectively hereafter referred to as ‘Participating
Authorities’).
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
6
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£280,000
seven.1.7) Name and address of the contractor/concessionaire
Matthew Algie & Co Ltd
16 Lawmoor Road
Glasgow
G5 0UL
Telephone
+44 8447814709926
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The change to this contract is an additional 6 month extension. All terms & conditions of
contract remain in place
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Due to the current and developing situation regarding Covid-19, the priorities for NSS, NHS
Scotland and likely those suppliers who would wish to be part of a tender process, have changed, As a result it is a necessary step to delay commencing any new tender process until end of 2023
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £280,000
Total contract value after the modifications
Value excluding VAT: £280,000