Section one: Contracting authority
one.1) Name and addresses
Metropolitan Police Service
New Scotland Yard,Victoria Embankment
LONDON
SW1A2JL
Contact
Chika Okoh
Telephone
+44 2072301212
Country
United Kingdom
NUTS code
UKI32 - Westminster
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply of Vehicle Disposal Services to the Metropolitan Police Service
Reference number
806
two.1.2) Main CPV code
- 50190000 - Demolition services of vehicles
two.1.3) Type of contract
Services
two.1.4) Short description
The MPS is responsible for policing a geographical area of 620 square miles and is the biggest police service in the UK. One of the core responsibility of the MPS is to ensure the safety and security of a thriving political, economic, cultural, and technological capital.
Vehicle Recovery Examination Services (VRES) is a key part of the MPS' drive to tackle vehicle crime on the streets of London working in partnership with a number of external agencies and MPS contractors to remove, recover, restore and dispose of vehicles that are involved in collisions, those involved in serious and organised crime that require forensic examinations or those that are seized under police powers for no insurance or being driven without a license.
We support frontline policing and operate 24/7/365. We have our own unique in-house policing team and a command and control team. We currently operate out of two forensic car pounds at Perivale and Charlton. Processing c. 40,000 vehicles per year, we deal with everything from two-wheel bikes all the way up to and including HGVs and other heavy bulky items. Our work has a direct impact on the service the MPS delivers Londoners.
two.1.5) Estimated total value
Value excluding VAT: £35,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The value of the contract is estimated to be circa £35m, covering vehicle decommissioning, auction, breaking, recycling, and scrapping services. It will be the concessionaire's responsibility to generate income from third parties for the services provided through buyer's fees and within the tender document to describe the skill, knowledge, and expertise it has to maximise MPS and Authority income.
The Authority has cause to dispose of approximately 10,000 vehicles per year (which is forecast to grow to approximately 12,000 per year).
The new contract will be for a total of 5 years (4+1)
Requirements Breakdown
VRES Auction 6,057
VRES Scrap 2,695
MPS Owned 838
Total 9,590
The volumes are stated to give an indication only and are not guaranteed. The Concessionaire must be able to flex resources up and down dependent on volume.
Specific services required are:
a) Disposal of vehicles via auction;
b) Disposal of vehicles via breaking or recycling;
c) Disposal of vehicles via scrapping;
d) Disposal of vehicle parts and sundries, which will include but not be limited to batteries, tyres and engine fluids (these may not be contained within a vehicle, and disposal will be via auction, breaking or recycling, and scrapping);
e) Disposal of police-owned vehicles using one of the methods described in a), b), or c) above;
f) Supply of recycled Original Equipment Manufacturer parts;
g) Decommissioning and anonymizing vehicles; and
h) Covert transport of high-profile or highly-sensitive vehicles in a covered wagon when being taken for disposal.
The type of vehicles includes but is not limited to:
a) Vehicles (including electric vehicles) weight not exceeding 3.5 tonnes;
b) Vehicles (including electric vehicles) weight exceeding 3.5 tonnes;
c) Motorcycles;
d) Trailers;
e) Boats;
f) Cycles, including E-Bikes and personal transporters / PLEV, i.e. E-Scooters;
g) Vehicle sub-assemblies;
h) Plant in various sizes and conditions;
i) Vehicle parts and sundries, to include but not limited to, batteries, tyres, engine fluids and body panels;
j) Property (some examples are skips, power tools, generators, metals, other waste to include by-products from the shredding procedure of firearms (mixture of metal, plastic and wood), or other bulky property specified by the MPS / Authority - this list is not exhaustive and some items may have no value);
k) Exceptional vehicles (some examples are bendy buses, steam road locomotives, multi-axle vehicles, helicopters, caravans, trailers, or any other vehicle as specified by the MPS / Authority - this list is not exhaustive); and
Prospective concessionaires must be able to meet the following technical requirements:
a) Ability to integrate with the Vehicle Recovery System ELVIS (the primary requirement of the interface between ELVIS and the disposal agent's vehicle management system is to automatically notify the concessionaire of any vehicle (or property) ready for collection from the MPS storage location when it is authorised for disposal);
b) Provision of the vehicle and engine identification checks;
c) Provision of data wipe of in-vehicle infotainment systems;
d) The online portal for the sourcing of OEM parts must have a VRM lookup ensuring exact match
e) For every damaged vehicle which is disposed of by the MPS, provision of an insurance category in line with the Association of British Insurers (ABI) Salvage Codes of Practice and where a vehicle receives a category marker addition of this to the Motor Insurance Anti Fraud and Theft Register (MIAFTR) and notifying the MPS immediately; and
f) Concessionaire's staff who are undertaking this work must hold a current competency based assessment on salvage categorization provided by the Institute of Automotive Engineer Assessors (evidence of such qualifications will be requested by the MPS prior to contract award).
two.2.14) Additional information
Market engagement
The MPS may at its sole discretion engage with respondents to this PIN subject to a data protection agreement, which includes signing the Official Secrets Act (1989) and a non-disclosure agreement.
Feedback from prospective concessionaires will help the MPS further its understanding of current supply market considerations, such as appetite, capability, capacity, concessionaire operating models, and service performance. While responding to this PIN is voluntary, it is strongly encouraged.
Prospective bidders are permitted to submit clarification information or questions in response to the PIN. Please note the following:
• All clarification information and questions must be sent through Coupa in the first instance;
• Please collate your clarification information and questions as much as possible to streamline the process, submitting in a Microsoft Word document if you have many;
• The MPS will try to respond to clarification questions at its earliest convenience, but this will take several days especially during the holiday period and if questions are technical;
• The MPS may not be able to respond to every clarification question, but will endeavour to do so; and
• Clarification information and questions submitted in response to this PIN will not be evaluated as part of the procurement.
During the week of 21 September 2022, the MPS' Commercial Services and VRES subject matter experts will deliver a virtual presentation with questions and answers. This is open to all prospective bidders. Please email chika.okoh@met.police.uk to be issued with an invitation.
5. Estimated procurement and award milestones
Activity Start Date End Date
Phase 1: PIN
PIN 5 September 2022 - 5 October 2022
Presentation of data and Q&A 19 September 2022- 23 September 2022
Phase 2: Procurement
ITT launch 24 October 2022 -22 November 2022
1:1 Q&A sessions and site visits November 2022 - November 2022
Evaluation December 2022 - January 2023
Contract award February 2023 - February 2023
Please note that this is an indicative timeline and the MPS reserves the right to change its approach and timelines at its sole discretion.
two.3) Estimated date of publication of contract notice
24 October 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This PIN is issued so prospective concessionaires are aware of a possible future procurement. It is subject to changes. It does not constitute any commitment by the MPS or the Authority or any of its stakeholders to undertake any public procurement. It does not constitute a call for competition to procure any services, supplies or works for the MPS or the Authority, which are not bound to accept any proposals offered.
The MPS is not liable for any costs, fees or expenses incurred by any party participating in any future procurement in relation to this opportunity or others. Bidders shall be solely responsible for any costs which they incur as a result of participating in any aspect of this market Engagement exercise. Any subsequent procurement will be carried out in accordance with the Concession Contracts Regulations 2016.