Section one: Contracting authority
one.1) Name and addresses
The Coal Authority
200 Lichfield Lane
MANSFIELD
NG184RG
Contact
Gareth Billings
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/the-coal-authority
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://inbye.coal.gov.uk/s2c/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://inbye.coal.gov.uk/s2c/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Environmental Data Management
Reference number
CA18/2/1/42
two.1.2) Main CPV code
- 72200000 - Software programming and consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
We are inviting tenders for provision of an environmental data management system that will modernise the collection, quality checking, editing, storage, analysis and reporting of our environmental data.
This tender will be managed through our Procurement Portal InBye where all tender documents can be found.
Please invite yourself to this event on our portal to participate.
In order to register please log on to:
https://inbye.coal.gov.uk/s2c/
Please refer to the Contracts Finder Contract Notice for further guidance on how to register for this event.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48600000 - Database and operating software package
- 72300000 - Data services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Coal Authority generates large volumes of environmental data through the part of our business which manages the environmental legacy of mining across the UK. We operate over 75 mine water treatment schemes that remove contaminating metals from mine water prior to the treated water being discharged into a receiving watercourse. Schemes range from complex process engineering plants, through pumped wet wells and boreholes / mineshafts, to totally natural (passive) schemes without a power source. The majority of treatment schemes comprise of aeration cascades, settlement ponds and reed beds. All schemes are subject to regulatory consents and licenses.
We have an extensive monitoring network across the mine water treatment schemes monitoring scheme performance. A wider network of boreholes and sampling locations is used to monitor changes in ground water level (monitoring mine water recovery across coalfields) and water quality within mine workings and at untreated mine water discharges. The total number of monitoring locations is around 2,000 but this may rise to nearer 3,000 as new treatment schemes are built or treatment trials carried out. We are increasingly helping others with monitoring of other types of mines.
Environmental data is collected across the treatment schemes and monitoring network which includes; laboratory analysis of water and solids, onsite water quality measurements, hydrometry data including manual and logged stage and flow readings from weirs and spot flow gauging, telemetered process data (such as pump rates or electric metering), manual and logged water level and temperature measurements from boreholes or mine shafts, logged rainfall data, manual or logged gas data and solid samples of lagoon sludge. Most data types are collected as continually expanding time series. A small part of the overall data comprises geophysical surveys of boreholes and shafts.
The Coal Authority has a requirement for a single data storage system which will consolidate our environmental data sets, incorporate data processing, quality checking and editing tools (including recording of any automated, or manual data changes) and make the data more accessible for use across the business.
We are inviting tenders for provision of an environmental data management system that will modernise the collection, quality checking, editing, storage, analysis and reporting of our environmental data.
This tender will be managed through our Procurement Portal InBye where all tender documents can be found.
Please invite yourself to this event on our portal to participate:
In order to register please log on to:
https://inbye.coal.gov.uk/s2c/
Please refer to the Contracts Finder Contract Notice for further guidance on how to register for this event.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
14 March 2022
End date
13 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial 5 year period with options to extend by a further 1+1+1 years to a total duration of 8 years.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
18 November 2021
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Coal Authority
200 Lichfield Lane Mansfield
Mansfield
NG184RG
Country
United Kingdom