Section one: Contracting authority/entity
one.1) Name and addresses
UNIVERSITY OF EAST ANGLIA
Norwich Research Park,Earlham Road
NORWICH
NR47TJ
Contact
Claire Woodcroft
Telephone
+44 1603592728
Country
United Kingdom
Region code
UKH15 - Norwich and East Norfolk
Companies House
RC000651
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
New Anatomy Suite, Edith Cavell Building
Reference number
PURCON2002
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH15 - Norwich and East Norfolk
Main site or place of performance
Edith Cavell Building, University of East Anglia, Norwich Research Park, Colney Lane, Colney, Norwich. NR4 7UU
two.2.4) Description of the procurement at the time of conclusion of the contract:
The University of East Anglia's Anatomy suite has been in operation for circa 20 years. It is HTA registered and during this period it has undergone 3 upgrades to ensure it was fit for
purpose and compliant, the last works being undertaken in 2013. It is currently sited within the Queens buildings and totals 335 m². To allow for a proposed expansion in Courses delivered and to meet new standards of "Chemical working exposure levels" set by both the EU and WHO, the existing suite requires redevelopment to meet its proposed needs.
• Increased numbers for Teaching,
• Additional courses provided
• Changes in technological teaching methods
• Changes to reflect Health and Safety legislation
• Changes in Embalming methods to reduce WEL levels for both staff and students.
The University has completed a feasibility study to determine the best solution / location for this expansion. The study identified that the preferred option is The Edith Cavell Building on West Campus.
This contract award is for the Main Contractor to build the anatomy suite.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in days
504
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2024/S 000-021076
Section five. Award of contract/concession
Contract No
1
Title
New Anatomy Suite, Edith Cavell Building
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
8 July 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
R G Carter Ltd
9 - 11 Drayton High Road, Drayton
Norwich
NR8 6AH
Country
United Kingdom
NUTS code
- UKH15 - Norwich and East Norfolk
Companies House
00270273
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £4,040,467.37
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of East Anglia
Norwich Research Park
Norwich
NR4 7TJ
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 45000000 - Construction work
seven.1.3) Place of performance
NUTS code
- UKH15 - Norwich and East Norfolk
Main site or place of performance
Edith Cavell Building, University of East Anglia, Norwich Research Park, Colney Lane, Colney, Norwich NR4 7UU
seven.1.4) Description of the procurement:
The University of East Anglia's Anatomy suite has been in operation for circa 20 years. It is HTA registered and during this period it has undergone 3 upgrades to ensure it was fit for
purpose and compliant, the last works being undertaken in 2013. It is currently sited within the Queens buildings and totals 335 m². To allow for a proposed expansion in Courses delivered and to meet new standards of "Chemical working exposure levels" set by both the EU and WHO, the existing suite requires redevelopment to meet its proposed needs.
• Increased numbers for Teaching,
• Additional courses provided
• Changes in technological teaching methods
• Changes to reflect Health and Safety legislation
• Changes in Embalming methods to reduce WEL levels for both staff and students.
The University has completed a feasibility study to determine the best solution / location for this expansion. The study identified that the preferred option is The Edith Cavell Building on
West Campus.
This contract award is for the Main Contractor to build the anatomy suite.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in days
504
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£4,040,467.37
seven.1.7) Name and address of the contractor/concessionaire
R G Carter Ltd
9 - 11 Drayton High Road, Drayton
Norwich
NR8 6AH
Country
United Kingdom
NUTS code
- UKH15 - Norwich and East Norfolk
Companies House
00270273
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Approval has been has been given to add the first floor shell, the value of the addition is £643,793.90.
The modification was allowed for in the initial procurement documents. During the later stages of design development, the possibility for the need to further extend the building was explored and alternative designs were tabled. Following approval, the further Phases, which at the time did not have funding approval from UEA, were added to both the Planning Drawings which were subsequently approved, and to the tender documents for the initial phase of works. It was declared during the tender that there was a possibility that if funding became available either before start on site or during the works, the successful Contractor may be asked to negotiate a variation to include for the additional phase of works within the main Contract.
The modification does not alter the overall nature of the contract and is not deemed to be a substantial modification within the meaning of paragraph 72(8) of the Public Contracts Regulations 2015.
To retender this additional element of the work would not be proportionate and would cause substantial duplication of costs (b ii).
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The economic and technical reasons that prevent a change of contractor are as follows. The tight and constrained nature of the site making it impractical to have two contractors safely working in very close proximity.
Continuity of design and warranty responsibilities as well as stakeholder engagement, is critical.
The safe management of a site immediately next to the blue light emergency route for the Norfolk and Norwich University Hospital, would be compromised by a duplication of traffic to the site.
There are potential programme gains if the extension is incorporated into the main works project which prevents both abortive works and significant abortive costs.
Taking into account the reasons set out above, it is considered that from an economic, technical and programming perspective, the negotiation of the extra phase of works would be the most beneficial solution.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £643,793.90
Total contract value after the modifications
Value excluding VAT: £4,684,261.27