Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Staffordshire Place 1 Tipping Street
Stafford
ST16 2DH
Contact
Michelle Davies
michelle.davies@staffordshire.gov.uk
Telephone
+44 1785277116
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://www.staffordshire.gov.uk/Homepage.aspx
Buyer's address
https://supplierlive.proactisp2p.com
one.1) Name and addresses
Cannock Chase District Council
28 Beecroft Road
Cannock
WS11 1BG
Contact
Michelle Davies
michelle.davies@staffordshire.gov.uk
Telephone
+44 1785277116
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://www.cannockchasedc.gov.uk/
Buyer's address
https://supplierlive.proactisp2p.com
one.1) Name and addresses
South Staffordshire Council
Wolverhampton Road, Codsall
South Staffordshire
WV8 1PX
Contact
Michelle Davies
michelle.davies@staffordshire.gov.uk
Telephone
+44 1785277116
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com
one.1) Name and addresses
Stafford Borough Council
Riverside, Civic Centre
Stafford
ST16 3AQ
Contact
Michelle Davies
michelle.davies@staffordshire.gov.uk
Telephone
+44 1785277116
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://www.staffordbc.gov.uk/
Buyer's address
https://supplierlive.proactisp2p.com
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IA2464 Service and Testing for Air Conditioning and Ventilation Systems
Reference number
DN1274
two.1.2) Main CPV code
- 50730000 - Repair and maintenance services of cooler groups
two.1.3) Type of contract
Services
two.1.4) Short description
This contract is for the both the planned preventative and the responsive maintenance of Air Conditioning & Ventilation equipment, included but not limited to Air Conditioning, Air Handling Units, Heat Recovery Systems and Extract Systems and all associated ducting and dampers.
There is also a requirement to carry out TM44 Energy Surveys at sites which have air conditioning and ventilation systems exceeding 12kW of cooling. As required by Article 9 of the Energy Performance of Buildings (Certificates and Inspections) Regulation 2007 these will be surveyed and assessed for operation and performance.
This is a semi comprehensive contract and the tender shall include for a specified number of regular maintenance visits per annum as detailed in Pricing Schedule to keep the units in good working order.
Please note this is a Single Supplier Framework.
two.1.5) Estimated total value
Value excluding VAT: £1,400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50730000 - Repair and maintenance services of cooler groups
- 45331220 - Air-conditioning installation work
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
Please do not contact the Buyer direct.
Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA2464.
Any questions regarding this opportunity should go through the 'message function'.
Please note Stafford Borough Council, Cannock Chase District and South Staffordshire Council are not responsible for this procedure, they are a named organisation who may call off from the Framework.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
two.2.6) Estimated value
Value excluding VAT: £1,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Options to extend for a further 2 x 12 month to the 31st December 2024 and 31st December 2025.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note the above value includes the service element, any potential remedial works, costs of replacement parts not covered in the service cost and flexibility to add additional properties over the 4 years.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
List and brief description of selection criteria
Staffordshire County Council require its successful Supplier to have ongoing 3rd party accreditation's which meet the following requirements during the term of the Framework:
1. To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement (‘SSIP’). For more information refer to the link https://ssip.org.uk/members/#
2. Valid and compliant member of an independent pre-qualification accrediting body. For example, Constructionline (accredited to a minimum membership level of ‘SILVER’) or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditation's MUST be provided to the Authority by successful Supplier prior to Contract Award
3. PAS91 C4: Health and safety: policy and capability or provide an exemption (details provided in the Questionnaire).
As a minimum the contract requires 4 operatives:
4. Written confirmation of certificates of competency from the principal manufacturers of equipment in the UK to the effect that the Contractor's staff have received adequate training. The Contractor will be required to provide, if requested evidence that regular training sessions are held to ensure that supervisors and operatives are continually updated in safe working practices to meet new legislation.
5. Engineers and managers must have a thorough knowledge of the implications and significance of the 18th Edition of the IEE Regulations, and of test procedures necessary to identify inadequacies of operation, unsafe conditions and unauthorised alterations which constitute potential hazards.
6. Details of the servicing staff including numbers, trade, and level of expertise. All servicing staff shall be able to demonstrate a detailed working knowledge of commercial equipment.
7. All personnel must have undertaken asbestos awareness training within the past 12 months accredited by UKATA, IATP or equivalent.
8. All personnel must evidence recent training for working at heights (within 5 years).
9. All personnel must evidence recent training for any specific working at heights equipment such as ladders, scaffold towers, MEWP’s or safe use of lanyard and harnesses as required by the site conditions and bespoke risk assessment (within 5 years)
10. All Engineers (minimum of two Engineers) working on Gas Equipment and Installations shall hold the necessary category of qualification under the Gas Safe Register scheme. Engineers working on Gas equipment must carry a valid Gas Safe card.
11. Engineers (minimum of four Engineers) to have the required qualifications (e.g. C& G Level 2 2079) to meet the legal requirements for working with Fluorinated Gases or F-Gases and with ozone depleting substances
12. All personnel (minimum of two Engineers) working on 3 phase supplies and appliances must be suitably qualified i.e. to C&G NVQ level 3 2357 (or an earlier version thereof) and C&G 2380/1/2 (18th Edition).
13. All personnel working on electrical equipment must be suitably qualified to do so
14. All staff working on this contract must have a standard DBS check
PLEASE REFER TO THE PROCUREMENT DOCUMENTATION FOR MORE DETAILS
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 November 2021
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Staffordshire Place 1 Tipping Street
Stafford
ST16 2DH
michelle.davies@staffordshire.gov.uk
Telephone
+44 1785277116
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Staffordshire County Council
Staffordshire Place 1 Tipping Street
Stafford
ST16 2DH
michelle.davies@staffordshire.gov.uk
Telephone
+44 1785277116
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Staffordshire County Council
Staffordshire Place 1 Tipping Street
Stafford
ST16 2DH
michelle.davies@staffordshire.gov.uk
Telephone
+44 1785277116
Country
United Kingdom