Section one: Contracting entity
one.1) Name and addresses
NORTHUMBRIAN WATER GROUP LIMITED
Northumbria House,Abbey Road, Pity Me
DURHAM
DH15FJ
Contact
Stacey Dixon
Country
United Kingdom
Region code
UKC - North East (England)
Companies House
Company Registration Number: 2366703
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NW2431 - Supply of Office Furniture
Reference number
NW2431
two.1.2) Main CPV code
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Northumbrian Water Limited (NWL), which includes Essex & Suffolk Water (ESW) are reviewing the supply arrangements for their on-going requirements for Furniture.
NWL are looking to set up a series of contracts for office furniture, to commence on the 1 March 2023 for three years, with the option to extend for a further two years.
The contracts will include day to day requirements, such as standard desks, standard office chairs, stackable meeting room chairs, various sized tables for meeting rooms, filing cabinets, screens, lockers and mess room furniture for depots (this is not an exhaustive list).
In addition, we have a number of areas within NWL that also require furniture: Restaurants, Receptions and Breakout Areas.
A number of refurbishments have been carried out over the last few years across our sites, some of which are still on-going. It is envisaged over the life of these contracts there may be other refurbishments to be completed. Any upgrade projects may also include an element of design work.
The requirement is being tendered in 2 Lots.
Lot 1 - Chairs
Lot 2 - Furniture
NWL are looking to contract with one supplier for Lot 1 and two suppliers for Lot 2.
Suppliers may apply for one or both lots.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Chairs
Lot No
1
two.2.2) Additional CPV code(s)
- 39112000 - Chairs
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKH - East of England
two.2.4) Description of the procurement
This lot covers the purchase of standard desk chairs; stackable meeting room chairs and canteen chairs.
NWL currently purchase the following:
Office chairs
- JOY Task Chair
- GO Task Chair
- XRE2 Task Chair
- ISP Task Chair
Meeting Room chairs
- X10 Meeting Chair
Canteen chairs
- Frovi Groovy Chair
NWL are willing to accept alternative chairs, as long as they are of an equivalent standard.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £125,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Furniture
Lot No
2
two.2.2) Additional CPV code(s)
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKH - East of England
two.2.4) Description of the procurement
NWL are looking to set up a series of contracts for furniture (excluding chairs), with a maximum of two suppliers.
The contracts will include day to day requirements, such as standard desks, various sized tables for meeting rooms, filing cabinets, screens, lockers and mess room furniture for depots (this is not an exhaustive list).
In addition, we have a number of areas within NWL that also require furniture: Restaurants, Receptions and Breakout Areas.
A number of refurbishments have been carried out over the last few years across our sites, some of which are still on-going. It is envisaged over the life of these contracts there may be other refurbishments to be completed. Any upgrade projects may also include an element of design work.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £375,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.6) Deposits and guarantees required
Parent Company Guarantees and Performance Bonds may be requested as part of the award
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
This will be advised as part of the tender stage
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Applicants are asked to note that this procurement process will be conducted electronically with all documents and communication being managed through the Northumbrian Water e-Sourcing Spend Management portal called "Ariba".
Expressions of interest must be sent to the e-mail address expressions@nwl.co.uk, before the deadline date of 12 noon on Tuesday, 20 September 2022.
Once your expression of interest has been received (with the details as requested below), you will be given access to the Ariba portal within 48 hours from request (where possible) to complete a Pre-Qualification Questionnaire (PQQ). The invitation will be sent to the email address provided and will contain a link to access the Ariba portal.
The deadline for completion of the PQQ is 12 noon on Friday, 23 September 2022.
When sending expression of interest, please provide the following information:
1) Full company name;
2) Email address of the person you would want the Ariba portal link to be sent to;
3) Details of the person responsible for this tender (Name, Job Title, Tel.)
six.4) Procedures for review
six.4.1) Review body
TBC
TBC
Country
United Kingdom