- Scope of the procurement
- Lot 1. Creative Design
- Lot 2. Digital Services
- Lot 3. Filming, Editing & Animation Services
- Lot 4. Bespoke Stand Design & Build
- Lot 5. Event / Conference Management
- Lot 8. Audio Visual (AV) Services
- Lot 7. Publicity Materials - Storage & Shipping
- Lot 9. Portable Publicity Equipment & Signage
- Lot 6. Evaluation / Research
Section one: Contracting authority
one.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
cpsprocurementadvice@gov.wales
Telephone
+44 3000257095
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Communication & Marketing Framework Agreement
Reference number
F228/2022/2023
two.1.2) Main CPV code
- 79342000 - Marketing services
two.1.3) Type of contract
Services
two.1.4) Short description
A framework for delivering Welsh Government's communication and marketing requirements. The framework will be open for use by other public bodies.
1. Creative Design
2. Digital Services
3. Filming, Editing & Animation Services
4. Bespoke Stand Design & Build
5. Event / Conference Management
6. Evaluation / Research
7. Publicity Materials- Storage & Shipping
8. Audio Visual (AV) Services
9. Portable Publicity Equipment & Signage
Over the maximum 4 year period of the framework. The value of GBP 20m is the maximum anticipated spend on the framework. The Lot value figures provided are the maximum anticipated for each Lot. Please note however that, as this is a framework agreement, the values provided are only estimates and cannot be guaranteed.
The framework will predominantly be used by Welsh Government but may also be accessed by Customer Organisations that have signed up to the Welsh Government Commercial Delivery (WGCD).
A full list of Customer Organisations eligible to use the Agreement can be found attached.
-Welsh Ministers, their agencies, sponsored and statutory bodies and other contracting authorities funded by them, whether or not they
operate independently of Welsh Ministers
-The Welsh Assembly Commission
-Any company, limited liability partnership or other corporate entity wholly or partly owned by or controlled (directly or indirectly) by
Welsh Government
-UK Government, their agencies, companies and limited liability partnerships or other entities, wholly or partly owned by or controlled by departments of the UK Government and which operate in Wales. Non-ministerial governmental departments which operate devolved
offices in Wales
-Local Authorities in Wales their agencies, companies and limited liability partnerships or other corporate entities wholly or partly owned by or controlled by and any county and county borough, city, community or other council or local authority in Wales
-Contracting authorities established for the provision of culture, media and sport in Wales
-NHS Health Boards in Wales, NHS Trusts in Wales, Special Health Authorities in Wales, Community Health Councils in Wales, the NHS
Wales Shared Services Partnership and Board of Community Health Councils and any other contracting authorities operating within or on
behalf of the NHS in Wales
-Higher and further education bodies in Wales, including colleges, community colleges and universities, WEA Cymru and Colleges Wales
-Police and crime commissioners and police forces in England and Wales; national park, and fire and rescue authorities in Wales
-Wales Council for Voluntary Action and associated bodies
-Registered social landlords on the Welsh Government maintained register.
-Schools, sixth-form colleges, foundation schools and academies in Wales (but not independent schools)
-HM Inspectorate of Schools in Wales (Estyn);
-One Voice Wales (Town & Community Councils) and town & community councils in Wales
-Where applicable, the above shall include subsidiaries of the contracting authority at any level.
In the event of merger, abolition or change of any of the contracting authorities listed or referred to above, the successors to those
authorities or to their functions will also be able to enter into specific contracts under this Framework.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £20,000,000
two.2) Description
two.2.1) Title
Creative Design
Lot No
1
two.2.2) Additional CPV code(s)
- 79822500 - Graphic design services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
This Lot is for the design of communication materials required by the Client to meet defined communication objectives, capturing and delivering the required messages that from part of a communication plan.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Digital Services
Lot No
2
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Suppliers are sought with expertise in digital strategy development. To include research and developing customer insights, stakeholder engagement, setting appropriate objectives, tactical planning and developing an associated measurement and evaluation framework. Strategic projects might include supporting organizational digital transformation, domain strategy and architecture as well as specific channel activities – covering owned, earned and paid media.
All aspects of web design and build. To include information architecture, usability and customer-centric design, technical development and API integration across B2C and B2B sites. It is important that web development projects support the delivery of search friendly sites and KPI driven customer journeys.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Filming, Editing & Animation Services
Lot No
3
two.2.2) Additional CPV code(s)
- 92111000 - Motion picture and video production services
- 92110000 - Motion picture and video tape production and related services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Successful bidders will be required to develop scripts / use existing scripts and produce highly polished outputs for broadcast, social media and other web based clips.
Services required will include, but not be limited to;
Taking static communication briefs and developing a script / storyboard to bring the concept to life and which captures and engages the relevant targeted audience.
Producing adverts for television, short punchy, witty scripts are required, for training, education and informational briefs, scripts effective in both English and Welsh are required. A range of topics can be covered and require scripts and concepts which deliver complex and important information in a manner which ensures the audience remain interested and continue to watch etc. and which communicates the aims and objectives of the project. With regard to Welsh adverts, consideration should be given to ensuring language works within the context of the piece, pure translation is not always the best way to achieve this. Music, composition, the appropriate use of models as well as locations and props all add in bringing a script to life. Successful bidders will have expertise in generating ideas, sourcing music, models etc. and will understand and can address licensing issues etc., ensuring that a fully developed script is delivered which is compliant to all relevant regulations and meets the objectives of the individual brief.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bespoke Stand Design & Build
Lot No
4
two.2.2) Additional CPV code(s)
- 39154100 - Exhibition stands
- 39154000 - Exhibition equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Design, construct and supply all the various elements in the production of both large bespoke standalone exhibition spaces, or smaller modular structures for either internal or external exhibitions which are eye catching, provide light and airy interiors and are versatile to accommodate a modern, fluid and imaginative exhibition.
Ensuring all structures are compliant with legislation and regulations. Provide the Client will all necessary documentation to demonstrate appropriate Health & Safety and accessibility guidelines are adhered to. Conducting risk assessment for each project and ensuring Client sign-off.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Event / Conference Management
Lot No
5
two.2.2) Additional CPV code(s)
- 79956000 - Fair and exhibition organisation services
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Successful suppliers will be required to research and understand the aims and objectives of events, provide expert project management services, on-site support and liaison with all parties at the event itself.
Work closely with and maintain excellent relationships with the various suppliers and organisations in the production of the event.
Manage multiple contractors and in some instances multiple parties to ensure that planning and delivery remains on time and within budget, highlighting and managing issues as they arise.
Activity required may include venue sourcing, hotel bookings, the facilitation of delegate packs, name badges, AV, speaker sourcing and management, travel arrangement planning & management, press and PR – both for within the UK and overseas (working with travel agents as required). For conferences, requirements will include delegate recruitment and registration, database management and reporting for budget and planning management.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Audio Visual (AV) Services
Lot No
8
two.2.2) Additional CPV code(s)
- 32321300 - Audio-visual materials
- 32320000 - Television and audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Suppliers are required to advise and undertake as appropriate all elements of planning, organising and providing a full range of audio visual support and access to the hire of quality Audio Visual equipment for a number of purposes such as exhibitions, road shows, product launch events, PR, award ceremonies, Internal and External meetings/presentations, etc.
Provide a wide range of AV equipment such as projectors, display screens, speaker system, radio mic’s, computers and laptops, electronic voting systems as well as lighting, video capture/ simultaneous broadcasting of presenters and be able to work with both PC & Mac formats.
Undertake installation, running and de-rigging of equipment, including advice and full technical support as and when needed, working with venues as appropriate to ensure that all aspects of health & safety are met.
Risk assessments must be undertaken on-site to ensure compliance with all industry regulations.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Publicity Materials - Storage & Shipping
Lot No
7
two.2.2) Additional CPV code(s)
- 39154000 - Exhibition equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The successful supplier will need to work with the current supplier to arrange the handover / transportation / collection of materials. There will also be a requirement to conduct an inventory after collection of the materials.
Store and transport a wide range of exhibition and conference materials. Suppliers may be required to provide suitable warehouse facilities to store and maintain in good condition exhibition materials, stands (boxed or in parts), electronic items, brochures and furniture in dry, dust free and accessible premises.
There may also be a requirement for the storage, transportation and maintenance of the exhibition trailer listed at Annex 6 or the hire of a similar vehicle.
Storage should be available which is modular, i.e. can expand as additional materials are created and need storage. Packaging of items in bubble wrap or shrink-wrap will be required, especially when being sent out for delivery to event locations. Racking should be in place to store literature and clothing to ensure that is kept dry and secure.
Stock control management will be vital in ensuring that items are logged and reports issued on all elements stored and any call off of literature or equipment etc. An online stock management system is required that can be securely accessed by the Client.
Picking, packing and despatch services are required for delivery to multiple locations, as required and advised by the Client.
Visit Wales, a division of the Welsh Government, own a 25,000 sq foot storage facility located in Pencoed. A warehouse manager is required, to be available between the hours of 9-5pm, Monday to Friday. The warehouse manager will be responsible for the stock control, stock ordering, maintaining stock levels, arranging picking, packing and despatch of items as requested by the Client. An online ordering / tracking, stock management system must be provided, that can also be accessed by the Client.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Portable Publicity Equipment & Signage
Lot No
9
two.2.2) Additional CPV code(s)
- 39154000 - Exhibition equipment
- 34928470 - Signage
- 39154100 - Exhibition stands
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Successful suppliers must be able to provide various models of traditional publicity display materials including (but not limited to) roll-ups, portable modular stands and various banner systems with their casings.
In addition to the more traditional display equipment, suppliers must be able to offer a range of alternative, light-weight and portable equipment that can be transported, erected and dismantled by an individual with ease.
Successful suppliers must also be able to provide newer technologies including (but not limited to) digital display equipment, presentations for iPads / tablets and alternative methods of displaying information through portable systems.
In addition to the purchase of equipment, the Client will also be looking to loan equipment on an ad hoc basis.
Successful suppliers must have the ability to print / manufacture the graphic panels and undertake repairs to the various systems we may purchase as part of this Framework, as well as those that we already have in stock, which includes roll-up banner stands and modular curved systems.
Suppliers may be required to set artwork for panels themselves or to work from supplied artwork which we provide – often at short-notice of around a week and sometimes requiring quick delivery. In addition the production of non-standard panels is required for larger exhibition stands and systems in various formats: lightweight material, vinyl, hardboard, flexi-board, stand-alone panels etc
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
See PQQ Documents
two.2) Description
two.2.1) Title
Evaluation / Research
Lot No
6
two.2.2) Additional CPV code(s)
- 73000000 - Research and development services and related consultancy services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Successful suppliers will be required to undertake research and evaluation via several mediums; face-to-face, interviews at events/exhibitions, follow up phone calls, interviews via the phone or via a survey etc. Within Wales, this will be conducted bilingually and in accordance with the Welsh Language Standards.
Reports will be required on the effectiveness of events / campaigns, materials distributed, feedback, staff, PR and general comments on the effectiveness of the event / campaign objectives and recommendations for moving forward.
Successful suppliers will be required to undertake questionnaire design and development, (either paper based or electronic/on-line), identifying a wide range of target audiences and how they can participate in the research, issuing and undertaking the required follow up.
For international events interviews may need to be conducted in the language of the country, or of the various guests. Local interviewers will need to be organised and managed accordingly.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-002773
Section five. Award of contract
Lot No
4
Title
Bespoke Stand Design & Build
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 August 2023
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
EQUINOX GROUP
Equinox Park, 100 Jack Lane
Leeds
LS101BN
Telephone
+44 1132441300
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Fernleigh Design Ltd
Unit 5 Parc Ty Glas , Llanishen
Cardiff
CF145DU
Telephone
+44 7930232903
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Leopold Marketing Limited
1 Plas Newydd, Eldon Square
Dolgellau
LL401RD
Telephone
+44 7711046645
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Open Space Creative Ltd
Atherstone, 2 Station Road Creigiau
Cardiff
CF159NT
Telephone
+44 2920890335
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
The Rocket Group
34 Halley Drive
Glasgow
G134DJ
Telephone
+44 1416289171
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Event Exhibition Ltd
Little Ground House, Bottlesford
Pewsey, Wiltshire
SN9 6LW
Telephone
+44 7917373931
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £5,200,000
Total value of the contract/lot: £5,200,000
Section five. Award of contract
Lot No
1
Title
Creative Design
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 August 2023
five.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received from SMEs: 15
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 16
Number of tenders received by electronic means: 16
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Golley Slater Group
Wharton Place, Whaton Street
Cardiff
CF101GS
Telephone
+44 7738529837
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Icon Creative Design
The Chapel, 91 Caerphilly Road, Bassaleg
Newport
NP108LJ
Telephone
+44 1633897086
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
The Orchard Media and Events Group
Priority Business Park, Trade Street
Cardiff
CF105DT
Telephone
+44 2920100888
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
jamjar
39 High Street,
Cowbridge
CF717AE
Telephone
+44 1446771265
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Cowshed
Park House, Greyfriars Road
Cardiff
CF103AF
Telephone
+44 7891814430
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Four Communications
20 St. Thomas Street
London
SE19BF
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £500,000
Total value of the contract/lot: £500,000
Section five. Award of contract
Lot No
2
Title
Digital Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 August 2023
five.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 12
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 13
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Box UK Ltd
Capital Tower, Greyfriars Road,
Cardiff
CF103AE
Telephone
+44 2920228822
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
S8080 Ltd
Technium 1 , Kings Road
SWANSEA
SA18PH
Telephone
+44 1792398266
Country
United Kingdom
NUTS code
- UKL18 - Swansea
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
SBW Advertising
Cambrian Buildings, Mount Stuart Square
Cardiff
CF105FL
Telephone
+44 7810798244
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Waters Creative
Waters Creative, Axis 6, Axis Court, Mallard Way, Swansea Vale, Swansea
SWANSEA
SA70AJ
Telephone
+44 1792793352
Country
United Kingdom
NUTS code
- UKL18 - Swansea
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,400,000
Total value of the contract/lot: £4,400,000
Section five. Award of contract
Lot No
3
Title
Filming, Editing & Animation Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 August 2023
five.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 13
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 13
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
BUFFOON MEDIA
Baglan Bay Innovation Centre , Central Avenue
Port Talbot
SA127AX
Telephone
+44 1639680364
Country
United Kingdom
NUTS code
- UKL17 - Bridgend and Neath Port Talbot
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
JM Creative
12 Plasturton Gardens
Cardiff
CF119HF
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Like an Egg Productions
Llanover House
Pontypridd
CF374DY
Telephone
+44 7500060169
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
On Par Productions
Office 2, 54a Bute Street, Meandros House
Cardiff
CF105AF
Telephone
+44 7787140901
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Rockadove Video Production
14 Drake Walk, Brigantine Place
Cardiff
CF104AN
Telephone
+44 2921660610
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Working Word
Ivor House, Bridge Street
Cardiff
CF102EE
Telephone
+44 2920455182
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,000,000
Total value of the contract/lot: £2,000,000
Section five. Award of contract
Lot No
5
Title
Event / Conference Management
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 August 2023
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Freshwater UK Ltd
Raglan House, Cardiff Gate Business Park
Cardiff
CF238BA
Telephone
+44 2920304050
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Cazbah Ltd
PO Box 734,
Newport
NP209FJ
Telephone
+44 8447366150
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Genero Creative Group ltd
Unit G, Ty verlon industrial estate
Barry
CF632BG
Telephone
+44 1446740043
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Grapevine Event Management
C/O Advantage Accountancy, Avalon House, 5-7 Cathedral Rd
Cardiff
CF119HA
Telephone
+44 7766995719
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Leopold Marketing Limited
1 Plas Newydd, Eldon Square
Dolgellau
LL401RD
Telephone
+44 7711046645
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Production 78 Ltd
Unit D12-D13 East Point Trading Estate, Spring Meadow Road
Cardiff
CF32GA
Telephone
+44 2921432171
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,200,000
Total value of the contract/lot: £3,200,000
Section five. Award of contract
Lot No
6
Title
Evaluation / Research
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 August 2023
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 12
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Arad Research
8 Columbus Walk, Brigantine Place
Cardiff
CF104BY
Telephone
+44 2920440552
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Beaufort Research Ltd
2 Museum Place,
Cardiff
CF103BG
Telephone
+44 2920378565
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hitch Marketing Ltd
Wirral International Business Park, Candy Park, Suite F, Old Hall Road
Bromborough
CH623PE
Telephone
+44 1513343486
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Grasshopper Communications Ltd
10 Llanthewy Road, Rhiwbina
Newport
NP204JR
Telephone
+44 7793382021
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Old Bell 3 Ltd (OB3 Research)
Browerdd, Llanarthne
Carmarthen
SA328HJ
Telephone
+44 7792609821
Country
United Kingdom
NUTS code
- UKL1 - West Wales and the Valleys
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Miller Research (UK) Ltd
Pen Y Wyrlod Farm, Llanvetherine
Abergavenny
NP78RG
Telephone
+44 1873851882
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Wavehill Ltd
21 Alban Square,
Aberaeron
SA460DB
Telephone
+44 1545571711
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Strategic Research and Insight Ltd
4 Park Court Mews, Park Place
Cardiff
CF103DQ
Telephone
+44 2920303100
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,500,000
Total value of the contract/lot: £2,500,000
Section five. Award of contract
Lot No
7
Title
Publicity Materials - Storage & Shipping
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 August 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ginger Exhibitions Ltd
Block 2, Ty Coch Way
Cwmbran
NP447EZ
Telephone
+44 1633860230
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £800,000
Total value of the contract/lot: £800,000
Section five. Award of contract
Lot No
8
Title
Audio Visual (AV) Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 August 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Cleartechlive
Unit C6 Southpoint, Foreshore Road
Cardiff
CF104SP
Telephone
+44 2920678000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Genero Productions Ltd
Unit 4, Unit G Priority Enterprise Park, Ty Verlon Ind Estate
Barry
CF632BG
Telephone
+44 1446724914
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
MJ LIGHTS
MJ LIGHTS, 19 Eastbank Road
Newport
NP194PP
Telephone
+44 2920092700
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Production 78 Ltd
Unit D12-D13 East Point Trading Estate, Spring Meadow Road
Cardiff
CF32GA
Telephone
+44 2921432171
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Sparq
Unit 5-6, Scala Court
Leeds
LS101JD
Telephone
+44 7436581911
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Tantrwm Ltd
66 Gadlys Road
Aberdare
CF448AD
Telephone
+44 1685876700
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £1,000,000
Section five. Award of contract
Lot No
9
Title
Portable Publicity Equipment & Signage
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 August 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
ACT
F1 Capital Point, Capital Business Park Parkway
Cardiff
CF32PY
Telephone
+44 2920817900
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
GENESIS MARKETING & EVENTS LTD
Unit 3, Glan-y-Llyn Industrial Estate, Cardiff Road
Cardiff
CF157JD
Telephone
+44 2920483111
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
MS Group t/a Morgans Consultancy
285 Cowbridge Road West
Cardiff
CF55TD
Telephone
+44 2920672828
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £400,000
Total value of the contract/lot: £400,000
Section six. Complementary information
six.3) Additional information
(WA Ref:134219)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom