Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF SOUTHAMPTON
HIGHFIELD CAMPUS,UNIVERSITY ROAD
SOUTHAMPTON
SO171BJ
Country
United Kingdom
Region code
UKJ32 - Southampton
UK Register of Learning Providers (UKPRN number)
10007158
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleanroom Management Systems
Reference number
2022UoS-0471
two.1.2) Main CPV code
- 72321000 - Added-value database services
two.1.3) Type of contract
Services
two.1.4) Short description
The University's Zepler Institute is looking to replace its current CMS system, called "The Living Database", designed by PhoeniX BV. This system is no longer supported by PhoeniX BV.
The Living Database supports activities both in Cleanrooms and other laboratories with the following primary functions:
a. Tool booking,
b. Tool & user management (downtime, user access etc),
c. Training management,
d. Tool income management via finance,
e. Tool performance reporting,
In particular, the University is building a larger customer base nationally and internationally, both in Research and Commercial applications of the cleanrooms. As such it is increasingly important to manage the utilisation of the facility to the maximum possible and to control the movement of lots through the facility. This goes beyond the current capabilities of The Living Database.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £147,920
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
Southampton, Hampshire, UK
two.2.4) Description of the procurement
The University's Zepler Institute is looking to replace its current CMS system, called "The Living Database", designed by PhoeniX BV. This system is no longer supported by PhoeniX BV.
The Living Database supports activities both in Cleanrooms and other laboratories with the following primary functions:
a. Tool booking,
b. Tool & user management (downtime, user access etc),
c. Training management,
d. Tool income management via finance,
e. Tool performance reporting,
In particular, the University is building a larger customer base nationally and internationally, both in Research and Commercial applications of the cleanrooms. As such it is increasingly important to manage the utilisation of the facility to the maximum possible and to control the movement of lots through the facility. This goes beyond the current capabilities of The Living Database.
Procurement Process:
This procurement process is being conducted as an open procedure; consisting of an Invitation to Tender stage
Invitation to Tender (ITT) stage -Tenderers will be invited to submit formal tenders at this stage
Contract Period:
The University proposes to enter into a Contract for 60 months - this will be the maximum contract period, including any potential extensions with the successful tenderer.
This will comprise of an initial contract period of 36 months for the provision of the software and services.
The contract will be effective on signing. The initial term of the of 36 months will run from the date of delivery of the softwae and service with extensions if so agreed by the University, running from the expiry of the initial contract period.
Contract Value:
The estimated value of the initial 3-year contract period is within the range of £100,000 to £150,000, excluding VAT. This value includes all related components, services and maintenance for the initial contract period.
two.2.5) Award criteria
Quality criterion - Name: Commercial Requirements / Weighting / Weighting: 20
Quality criterion - Name: User Accounts / Weighting / Weighting: 10
Quality criterion - Name: Reservation Management / Weighting / Weighting: 10
Quality criterion - Name: Tool management / Weighting / Weighting: 10
Quality criterion - Name: Training management / Weighting / Weighting: 10
Quality criterion - Name: Finance functions / Weighting / Weighting: 10
Quality criterion - Name: KPIs/Reports / Weighting / Weighting: 10
Quality criterion - Name: LOT Tracking / Weighting / Weighting: 2
Quality criterion - Name: Non-LOT Tracking / Weighting / Weighting: 2
Quality criterion - Name: Communication / Weighting / Weighting: 8
Quality criterion - Name: Technical and Non-Functional System Requirements / Weighting / Weighting: 8
Quality criterion - Name: Admin/Office / Weighting / Weighting: 3
Price - Weighting: 20
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-034648
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 August 2023
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Stratocore
140, Bis Rue de Rennes, Paris, France
Paris
Country
United Kingdom
NUTS code
- UKJ32 - Southampton
Companies House
533150991
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £147,920
Total value of the contract/lot: £147,920
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Southampton
University Road
Southampton
SO17 1BJ
Country
United Kingdom