Section one: Contracting authority
one.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
flexibleprocurement@scotland-excel.org.uk
Telephone
+44 3033333000
Country
United Kingdom
NUTS code
UKM92 - Dumfries & Galloway
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Measured Term Contract (MTC) for Electrical Repairs & Maintenance
Reference number
DGCC-00461
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.
The Electrical services which may be carried out under this contract include: -
Electrical Installations
Power Failures
Lighting Repairs
Electric Heating Repairs
Small Electrical alterations
Fixed Electrical Remedials *
Cleaning Kitchen Fans & Lights **
Fan Convector Servicing **
Emergency Lights Servicing **
Solar Panels Inspections
* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.
** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract
** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.
This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.
The Contract will be divided into four individual lots by geographical area. Dumfries and Galloway Council’s preference is that a Contractor can only win 3 of the 4 available Lots/areas.
The Lots are defined as follows.
Lot 1 Wigtownshire
Lot 2 Stewartry
Lot 3 Nithsdale
Lot 4 Annandale & Eskdale
two.1.5) Estimated total value
Value excluding VAT: £1,800,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 Wigtownshire
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Dumfries and Galloway, Wigtownshire.
two.2.4) Description of the procurement
This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.
The Electrical services which may be carried out under this contract include: -
Electrical Installations
Power Failures
Lighting Repairs
Electric Heating Repairs
Small Electrical alterations
Fixed Electrical Remedials *
Cleaning Kitchen Fans & Lights **
Fan Convector Servicing **
Emergency Lights Servicing **
Solar Panels Inspections
* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.
** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract
** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.
This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.
There are four different instruction timescales which must be adhered to: -
A1= Immediate (within 2 hours)
A2 – Within 24 hours
A3 – Within 7 working days
A4 – Within 30 working days
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The recommended contract duration is a period of 2 years with the option to extend for a further two 12-month period at the Councils discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 Stewartry
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Dumfries and Galloway, Stewartry.
two.2.4) Description of the procurement
This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.
The Electrical services which may be carried out under this contract include: -
Electrical Installations
Power Failures
Lighting Repairs
Electric Heating Repairs
Small Electrical alterations
Fixed Electrical Remedials *
Cleaning Kitchen Fans & Lights **
Fan Convector Servicing **
Emergency Lights Servicing **
Solar Panels Inspections
* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.
** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract
** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.
This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.
There are four different instruction timescales which must be adhered to: -
A1= Immediate (within 2 hours)
A2 – Within 24 hours
A3 – Within 7 working days
A4 – Within 30 working days
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The recommended contract duration is a period of 2 years with the option to extend for a further two 12-month period at the Councils discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 Nithsdale
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Dumfries and Galloway, Nithsdale.
two.2.4) Description of the procurement
This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.
The Electrical services which may be carried out under this contract include: -
Electrical Installations
Power Failures
Lighting Repairs
Electric Heating Repairs
Small Electrical alterations
Fixed Electrical Remedials *
Cleaning Kitchen Fans & Lights **
Fan Convector Servicing **
Emergency Lights Servicing **
Solar Panels Inspections
* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.
** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract
** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.
This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.
There are four different instruction timescales which must be adhered to: -
A1= Immediate (within 2 hours)
A2 – Within 24 hours
A3 – Within 7 working days
A4 – Within 30 working days
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £225,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The recommended contract duration is a period of 2 years with the option to extend for a further two 12-month period at the Councils discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 Annandale & Eskdale
Lot No
4
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Dumfries and Galloway, Annandale & Eskdale.
two.2.4) Description of the procurement
This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.
The Electrical services which may be carried out under this contract include: -
Electrical Installations
Power Failures
Lighting Repairs
Electric Heating Repairs
Small Electrical alterations
Fixed Electrical Remedials *
Cleaning Kitchen Fans & Lights **
Fan Convector Servicing **
Emergency Lights Servicing **
Solar Panels Inspections
* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.
** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract
** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.
This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.
There are four different instruction timescales which must be adhered to: -
A1= Immediate (within 2 hours)
A2 – Within 24 hours
A3 – Within 7 working days
A4 – Within 30 working days
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The recommended contract duration is a period of 2 years with the option to extend for a further two 12-month period at the Councils discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-019186
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 September 2024
Local time
12:00pm
Place
Renfrewshire House Paisley or via on-line methods
Information about authorised persons and opening procedure
A minimum of two Scotland Excel Senior Procurement Specialists will be present for the tender opening.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27271. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
It is up to each Tenderer to decide what community benefit outcomes they wish to choose. There is no limit to the community benefits that a Tenderer may offer, and the total community benefits points may exceed the stated expectation.
For further details see ITT documentation
(SC Ref:773210)
six.4) Procedures for review
six.4.1) Review body
Dumfries Sheriff Court
Buccleuch Street
Dumfries
DG1 2AN
Country
United Kingdom