Section one: Contracting authority
one.1) Name and addresses
Harper Adams University
Newport
Newport
TF10 8NB
Telephone
+44 1952815015
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://www.harper-adams.ac.uk
Buyer's address
https://www.harper-adams.ac.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://suppliers.multiquote.com
Additional information can be obtained from another address:
Harper Adams University
Newport
Newport
TF10 8NB
Telephone
+44 1952815015
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://www.harper-adams.ac.uk
Buyer's address
https://www.harper-adams.ac.uk
Tenders or requests to participate must be submitted electronically via
https://suppliers.multiquote.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UNI0823 | Provision of Internal and External Audit Services, Harper Adams University
Reference number
CA12787 - UNI0823
two.1.2) Main CPV code
- 79212300 - Statutory audit services
two.1.3) Type of contract
Services
two.1.4) Short description
This document provides a specification for the provision of internal audit and external audit services with corporate tax advice to Harper Adams University Group and the separate independent charity (quasi subsidiary) Harper Adams Development Trust.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
LOT 1: INTERNAL AUDIT SERVICES
Lot No
1
two.2.2) Additional CPV code(s)
- 79212200 - Internal audit services
two.2.3) Place of performance
NUTS codes
- UKG21 - Telford and Wrekin
- UKG24 - Staffordshire CC
- UKG22 - Shropshire CC
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Shropshire and Staffordshire
two.2.4) Description of the procurement
a. Harper Adams University acknowledges that the responsibility for establishing and maintaining systems of internal control rests firmly with its management and that internal audit is not a substitute for good systems of internal control nor an extension of the University’s responsibility or internal controls.
b. It is, however, the clear responsibility of the internal auditor to review, appraise and report upon these internal controls. In additions, whilst the responsibility for the prevention and detection of irregularities rest with Harper Adams University, it is the internal audit service’s responsibility to plan audit work so that there is an expectation of identifying where both potential or material non-compliance and potential or material fraud exists and reporting of such risk areas to the University – both its officers and, where appropriate, the Board of Governors.
c. It will be the tenderer’s clear responsibility to provide an effective professional and independent internal audit service to the University in full compliance with the standards laid down by:
• the Auditing Practices Board;
• Public Sector Internal Audit Standards (published by CIPFA);
• the Chartered Institute of Internal Auditors Standards and Ethics;
• Government Internal Audit Manual (GIAM);
• any mandatory internal audit standards set out in the Audit Code of Practice issued by the Office for Students (OfS) or UK Research and Innovation (UKRI);
• any other guidance or requirements for internal audit services relevant to UK HEIs including any further requirements set by OfS, CUC, UKRI or other sector level bodies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
60 month(s) from the commencement date, with 48 initial month(s) and option to extend 1x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT 2: EXTERNAL AUDIT SERVICES & CORPORATE TAX
Lot No
2
two.2.2) Additional CPV code(s)
- 79212300 - Statutory audit services
- 79212000 - Auditing services
- 79200000 - Accounting, auditing and fiscal services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
- UKG21 - Telford and Wrekin
- UKG2 - Shropshire and Staffordshire
- UKG22 - Shropshire CC
Main site or place of performance
Shropshire and Staffordshire
two.2.4) Description of the procurement
The successful tenderer providing services to Universiy must be aware of and apply appropriate External Audit Standards including those set out by:
• International Standards on Auditing (ISA);
• The Financial Reporting Council (FRC);
• Company Law and relevant Statements of Recommended Practice (SORP);
The services will cover the following areas:
• The audit and certification of the University and Group Financial Statements;
• The audit and certification of the University Subsidiary and quasi-Subsidiary Financial Statements;
• Attendance as required at Audit Committee meetings currently 4 per year;
• Presentation of reports, together with reports to management, to the Audit Committee and when required the Main Board/Board of Governors. Reports to management are expected to cover any major issues while a supplementary report may also be prepared to cover procedural and minor matters;
• The Annual Report is normally reviewed by the Audit and Risk Management Committee during October/November and approved by the Board of Governors by 1 December each year for submission to OfS as part of the Annual Assurance Return to OfS;
• Provide advice on the adherence to Accounting Standards, Financial Reporting Standards and Audit Standards as they apply to the University;
• Provide an opinion, where required, to be included in the independent auditor’s report to University Board regarding the University various funding streams and their use (including but not limited to funds received from the Government and other funding streams). The wording of this opinion will meet any requirements of Financial Memoranda or contracts;
• To include pensions testing in respect of LGPS scheme;
• To included corporate tax compliance services to the University Group;
• Liaison as required with Funding Councils/funders; and
• Liaison as required with Authority Internal Auditors.
The successful tenderer will be required to provide the University with an Audit Plan prior to commencement of the services required and will be required to present the Audit Plan to the University’s Audit and Risk Management Committee.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
60 month(s) from the commencement date, with 48 initial month(s) and option to extend 1x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 January 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Harper Adams University
Edgmond
Newport
TF10 8NB
Telephone
+44 1952815015
Country
United Kingdom