Tender

RCC-1118-S-DPS Home to School DPS

  • Rutland County Council

F02: Contract notice

Notice identifier: 2024/S 000-024707

Procurement identifier (OCID): ocds-h6vhtk-048821

Published 6 August 2024, 3:51pm



Section one: Contracting authority

one.1) Name and addresses

Rutland County Council

Catmose Street,

Oakham

LE15 6HP

Contact

Mr Mark Fisher

Email

wellandprocurement@melton.gov.uk

Country

United Kingdom

Region code

UKF2 - Leicestershire, Rutland and Northamptonshire

Internet address(es)

Main address

https://www.rutland.gov.uk/

Buyer's address

https://www.rutland.gov.uk/businesses/selling-council/procurement

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.eastmidstenders.org/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.eastmidstenders.org/

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

RCC-1118-S-DPS Home to School DPS

Reference number

DN736739

two.1.2) Main CPV code

  • 60130000 - Special-purpose road passenger-transport services

two.1.3) Type of contract

Services

two.1.4) Short description

The Council wishes to invite bidders to register as a supplier for the supply of services in respect of Home to School Transport, including ASC and children's transport primarily in Rutland but including the surrounding areas. The Council is responsible for ensuring children and young people are safely transported on all forms of transport provided under contract. The specification covers the provision of transport for a wide range of children and young people, including those with Special Educational Needs and Children Looked After. Bidders will need to be able to meet individuals’ needs and provide an appropriate quality of transport and high passenger satisfaction levels.

The service priorities of this contract are:

• To provide a safe and reliable transport service to meet students’ needs in taking them to and from school on time

Further information on the requirement and relevant performance standards are available within the Specification

The scope of services to be provided in the DPS are as follows:

• Transport for Adult Social Care users to day services and any other requirements.

• Transport for Children to and from school and any other requirements.

This DPS Agreement is for an initial term of one year (until 31 07 2025), with an option to extend on an annual basis, depending on the Council’s needs. The Council is using the process of a DPS to enable Providers to apply for the DPS at any time.

It is difficult to predict the exact value of this DPS, as the Council’s requirements are likely to vary over the contract term, but it is estimated that the annual value will be up to £2,580,000.00 per year. Please note that this value is based on greatest spend for each of the initial year. The Council may not have this level of requirement throughout the duration of the DPS, and as such expenditure may be less.

There will be no guaranteed level of work under this DPS.

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKF2 - Leicestershire, Rutland and Northamptonshire

two.2.4) Description of the procurement

The Council wishes to invite bidders to register as a supplier for the supply of services in respect of Home to School Transport, including ASC and children's transport primarily in Rutland but including the surrounding areas. The Council is responsible for ensuring children and young people are safely transported on all forms of transport provided under contract. The specification covers the provision of transport for a wide range of children and young people, including those with Special Educational Needs and Children Looked After. Bidders will need to be able to meet individuals’ needs and provide an appropriate quality of transport and high passenger satisfaction levels.

The service priorities of this contract are:

• To provide a safe and reliable transport service to meet students’ needs in taking them to and from school on time

Further information on the requirement and relevant performance standards are available within the Specification

The scope of services to be provided in the DPS are as follows:

• Transport for Adult Social Care users to day services and any other requirements.

• Transport for Children to and from school and any other requirements.

This DPS Agreement is for an initial term of one year (until 31 07 2025), with an option to extend on an annual basis, depending on the Council’s needs. The Council is using the process of a DPS to enable Providers to apply for the DPS at any time.

It is difficult to predict the exact value of this DPS, as the Council’s requirements are likely to vary over the contract term, but it is estimated that the annual value will be up to £2,580,000.00 per year. Please note that this value is based on greatest spend for each of the initial year. The Council may not have this level of requirement throughout the duration of the DPS, and as such expenditure may be less.

There will be no guaranteed level of work under this DPS.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

End date

19 August 2025

This contract is subject to renewal

Yes

Description of renewals

potential annual renewals for all work under this DPS as wellas in extedning the DPS itself for up to 8 years in total.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

20 August 2024

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.4) Procedures for review

six.4.1) Review body

Rutland County Council

Catmose Street,

Oakham LE15 6HP

LE15 6HP

Country

United Kingdom

Internet address

https://www.rutland.gov.uk/