Section one: Contracting authority
one.1) Name and addresses
Kent County Council (t/a KCS)
Head Office, 1 Abbey Wood Group, Kings Hill
West Malling
ME19 4YT
Contact
Miss Tamara Stevens
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.commercialservices.org.uk/
Buyer's address
http://www.commercialservices.org.uk/
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=f6b11310-6124-ed11-8117-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=f6b11310-6124-ed11-8117-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Fire Safety Products and Associated Services - Y23025
Reference number
DN630032
two.1.2) Main CPV code
- 44480000 - Miscellaneous fire-protection equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Framework Agreement will cover, but not be limited to, the following Goods/Services:
• The Supply, Installation and Maintenance of Fire Safety Products
• Fire Risk Assessment
• Fire Awareness Training
• Fire Detection, Alarm, Monitoring Systems and Services
• Sprinkler Systems
• Emergency Lighting
• Wet and Dry Risers
The Framework Agreement will be split into 5 LOTs:
LOT 1 – The Supply of Fire Safety Products
LOT 2 – Fire Risk Assessment and Fire Awareness Training
LOT 3 – Fire Prevention and Detection Systems
LOT 4 - Emergency Lighting
LOT 5 –Wet and Dry Risers
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
The Supply of Fire Safety Products
Lot No
1
two.2.2) Additional CPV code(s)
- 35110000 - Firefighting, rescue and safety equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This LOT is for the supply, installation, maintenance and testing of fire safety equipment, this would include the following but is not limited to:
• Fire extinguishers; water, powder, gas, foam and wet chemical
• Fire blankets
• Fire signs
• Fire safety log books
• Fire marshal kits
• Fire buckets
• Extinguisher stands
• Evacuation chairs
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
two.2) Description
two.2.1) Title
Fire Risk Assessment and Fire Awareness Training
Lot No
2
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This LOT will cover a fully comprehensive fire risk assessment which is to be documented and meet the requirements of the Regulatory Reform (Fire Safety) Order 2005 and should identify the following;
• The risks and persons at risk
• Identifying fire hazards
• Fire detection and alarm systems
• Means of escape/exit plan
• Maintenance and testing of fire equipment
• Actions required with appropriate recommendations
The Supplier will also need to provide fire awareness training to Customer’s nominated staff. Topics to be covered should include;
• The types of fires
• What to do in the event of a fire
• Fire prevention
• Clear duties and responsibilities of a fire warden
• A question and answer session
• An outdoor practical session on how to extinguish a controlled fire
The successful Supplier will be expected to consistently demonstrate that they can effectively manage the Framework Agreement and ensure Customers receive best value.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
two.2) Description
two.2.1) Title
Fire Prevention and Detection Systems
Lot No
3
two.2.2) Additional CPV code(s)
- 31625100 - Fire-detection systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This LOT is for the supply, installation, service and maintenance of fire protection and detection systems. Suppliers must be able to provide conventional, addressable and wireless fire alarms as well as category M, L and P systems. The Supplier will also be expected to install the fire systems at the Customers premises, provide maintenance and also testing and inspection Services as required by regulations. The Supplier may also need to provide maintenance, testing and inspection Services to an existing fire detection and alarm system if the Customer already has one installed and if is required.
Areas to be covered include, but are not limited to:
• Fire detection and fire alarm systems
• Fire monitoring systems
• Sprinkler systems
The successful Supplier will be expected to consistently demonstrate that they can effectively manage the Framework Agreement and ensure Customers receive best value.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
two.2) Description
two.2.1) Title
Emergency Lighting
Lot No
4
two.2.2) Additional CPV code(s)
- 31518200 - Emergency lighting equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This LOT is for the supply, installation, testing and maintenance of emergency lighting. Suppliers should be able to provide a range of:
• Maintained lighting - mains powered and used as part of a normal room lighting system that switch to battery use and dim to a lower-level light in event of power loss
• Non-maintained lighting - battery powered that only come on for a specific duration when power supply to normal artificial lighting fails
The successful Supplier will be expected to consistently demonstrate that they can effectively manage the Framework Agreement and ensure Customers receive best value.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
two.2) Description
two.2.1) Title
Wet and Dry Risers
Lot No
5
two.2.2) Additional CPV code(s)
- 44165200 - Risers
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This LOT is for the supply, installation, testing and maintenance of wet and dry risers.
The successful Supplier will be expected to consistently demonstrate that they can effectively manage the Framework Agreement and ensure Customers receive best value.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 October 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 October 2022
Local time
2:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
All public bodies will have access to this Framework Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Framework Agreement will be members, local government authorities, the police service, the fire service, the NHS and NHS trusts, housing associations, third sector organisations, academic centres (including Academies), free schools, publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland and Isle of Man.
Full details of the classification of potential Customer’s geographical areas and organisation classifications are detailed as follows:
LOCAL AUTHORITY COUNCILS:
England:
County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link:
A-Z of councils online | Local Government Association
https://www.local.gov.uk/topics
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
Northern Ireland: Administered across 26 Districts of Northern Ireland. See link:
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
Scotland: Administered across 32 Council areas. See link:
Councils | COSLA
Wales: Administered across 22 Council areas. See link:
Find your local authority | GOV. WALES
Isle of Man: Administered across 22 local authorities, consisting of 4 town authorities, 2 district authorities, 2 village authorities, and 14 parish authorities.
https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/
Channel Islands:
https://www.gov.je/Government/Departments/Pages/default.aspx
https://www.gov.gg/article/152949/Government-Departments
EMERGENCY SERVICES:
POLICE:
National
England
Home | Police.uk (www.police.uk)
https://www.gov.uk/government/organisations/civil-nuclear-constabulary
Northern Island
https://www.police.uk/northern-ireland/
Scotland
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/civil-nuclear-constabulary
Wales
https://www.dyfed-powys.police.uk/
Home | Gwent Police
Home | North Wales Police
https://www.police.uk/south-wales/
https://www.gov.uk/government/organisations/civil-nuclear-constabulary
Isle of Man
Channel Islands
http://www.guernsey.police.uk/
FIRE and RESCUE
UK – England, Scotland, Northern Ireland, Wales, IOM
http://www.fireservice.co.uk/information/ukfrs/
https://www.ukfirestations.co.uk/brigades
Channel Islands
https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx
MARITIME AND COASTGUARD AGENCY
UK – England, Scotland, Northern Ireland, Wales, IOM
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening
Isle of Man
Channel Islands
http://www.ports.je/JerseyCoastguard/Pages/default.aspx
https://www.rnli.org.gg/guernseys-lifeboat/
NHS/HEALTH BODIES AND AMBULANCE SERVICES:
England
https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
East Midlands Ambulance Service NHS Trust
East of England Ambulance Service NHS Trust
London Ambulance Service NHS Trust
http://www.londonambulance.nhs.uk
North East Ambulance Service NHS Foundation Trust
North West Ambulance Service NHS Trust
South Central Ambulance Service NHS Foundation Trust http://www.southcentralambulance.nhs.uk
South East Coast Ambulance Service NHS Foundation Trust
South Western Ambulance Service NHS Foundation Trust
https://www.swast.nhs.uk/welcome
West Midlands Ambulance Service NHS Trust
Yorkshire Ambulance Service NHS Trust
Northern Island
http://www.hscni.net/index.php?link=trusts
Scotland
https://www.scot.nhs.uk/organisations/
http://www.scottishambulance.com/WhatWeDo/Default.aspx
Wales
http://www.wales.nhs.uk/nhswalesaboutus/structure
https://www.ambulance.wales.nhs.uk/
Isle of Man
https://www.gov.im/about-the-government/departments/health-and-social-care/
https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/
Channel Islands
https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx
https://www.gov.gg/article/119652/Health-Social-Care--Wellbeing
https://www.gov.je/pages/contacts.aspx?contactid=87
St John Ambulance Cymru - Wales’ leading first aid charity (sjacymru.org.uk)
CENTRAL GOVERNMENT DEPARTMENTS AND THEIR AGENCIES:
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
REGISTERED SOCIAL LANDLORDS:
Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives.
England
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
Scotland
https://directory.scottishhousingregulator.gov.uk/Pages/Datasets-and-Reports.aspx
Northern Ireland
https://www.nidirect.gov.uk/contacts/housing-associations
Wales
Isle of Man
Channel Islands
https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx
EDUCATIONAL ESTABLISHMENTS:
Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil Referral Units (PRU), further education colleges, universities.
UK – England, Scotland, Northern Ireland, Wales
http://www.schoolswebdirectory.co.uk/index.php
https://get-information-schools.service.gov.uk/
https://www.universitiesuk.ac.uk
Isle of Man
https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/
Channel Islands
https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx
https://www.gov.gg/article/163185/Education-Working--Retiring
CHARITIES
England and Wales
https://www.gov.uk/government/organisations/charity-commission
Scotland
Northern Ireland
https://www.charitycommissionni.org.uk/charity-search/
Isle of Man
Isle of Man Government - Charities
Channel Islands
http://www.jerseycharities.org/members
http://www.charity.org.gg/Find
Suppliers are advised that the Contracting Authority and its Customers reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Framework Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations.
six.4) Procedures for review
six.4.1) Review body
Commercial Services Kent Ltd
1 Abbey Wood Road
Kings Hill
ME19 4YT
Country
United Kingdom