Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
Contact
Lewis Murray
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
https://www.belfastcity.gov.uk/
Buyer's address
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T2324 - Supply of Natural Gas
Reference number
T2324
two.1.2) Main CPV code
- 09123000 - Natural gas
two.1.3) Type of contract
Supplies
two.1.4) Short description
This Invitation to Tender 'ITT' has been issued by the Council in connection with a competitive procurement being conducted in accordance with the Regulations.
The Council invites Tenders from suitably qualified and experienced economic operators ‘Bidders’, who hold a valid supply licence as issued by the Utility Regulator, for the supply of natural gas under a flexible portfolio basis.
This ITT sets out the information which is required by the Council to assess the suitability of Bidders' experience, organisational and financial standing to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals will also be assessed before any contract award is made.
two.1.5) Estimated total value
Value excluding VAT: £27,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09121000 - Coal gas, mains gas or similar gases
- 09121200 - Mains gas
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast City Council sites and associated sites
two.2.4) Description of the procurement
The Council invites Tenders from suitably qualified and experienced economic operators ‘Bidders’, who hold a valid supply licence as issued by the Utility Regulator, for the supply of natural gas under a flexible portfolio basis.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £27,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Initial contract period of 3 years/36 months with option to renew/ extend the contract for a further 2 years/ 24 months. Total contract period up to 5 years/ 60 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial contract period of 3 years/36 months..
The Council reserves the right to extend/renew the Contract up to a further 2 years. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
By agreement between the parties, the Council may, during the Contract Period, add further sites to or remove sites from the Contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As set out in the tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As set out in the tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
Due to the current market conditions, supply concerns and associated price volatility an accelerated procedure has been selected in order the Council to secure a suitable supply so that volume trading can commence as soon as possible ahead of April 2023.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 3 October 2022
four.2.7) Conditions for opening of tenders
Date
26 September 2022
Local time
12:30pm
Place
via eSourcing NI site
Information about authorised persons and opening procedure
Belfast City Council procurement staff with access to the eSourcing NI site.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
As this is flexible portfolio contract and due to supply concerns and price volatility in the market any estimated value in this notice and accompanying tender documents are subject to change (which may be material/ significant) in line with wholesale gas prices.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Belfast
Country
United Kingdom