Section one: Contracting authority
one.1) Name and addresses
Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
Contact
Mr Iain Perkins
Telephone
+44 1392383000
Country
United Kingdom
Region code
UKK4 - Devon
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CP2452-23 Joint Adults’ and Children’s Systems Programme (JACS)
Reference number
DN735954
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
- AA01 - Metal
two.1.3) Type of contract
Services
two.1.4) Short description
Devon County Council is seeking mature and proven SaaS (Software as a Service) systems to fulfil the needs of adults and children’s social care case management and finance requirements, already in use in another Local Authority setting.
The deliverables include but are not limited to modification (during and post implementation), installation, integration, implementation and relevant on-going support of an ICT system which will support improved service to DCC’s residents, staff and partner agencies. The optional non-core functionalities are within scope and DCC reserve the right to buy. They will be used to form part of the contract should it be commissioned during the contract term (in line with the core functionalities pricing term of the contract).
The contract shall have a Core term of 5 years: May 2025 to May 2030.
With 6 Extension Options: 2 years + 2 years + 2 years+ 2 years+ 1 years + 1 year
and a value range between £3,600,000 and £10,500,000 over the full term
The aim of this above threshold procurement process is to competitively select a supplier to
deliver the outcome specification detailed in the tender documents.
SUPPLIER NOTE - Suppliers should note that in order to Express Interest they must
complete and return all documentation through ProContract.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
Devon County Council is seeking mature and proven SaaS (Software as a Service) systems to fulfil the needs of adults and children’s social care case management and finance requirements, already in use in another Local Authority setting.
The deliverables include but are not limited to modification (during and post implementation), installation, integration, implementation and relevant on-going support of an ICT system which will support improved service to DCC’s residents, staff and partner agencies.3.22. The optional non-core functionalities are within scope and DCC reserve the right to buy. They will be used to form part of the contract should it be commissioned during the contract term (in line with the core functionalities pricing term of the contract).
The contract shall have a Core term of 5 years: May 2025 to May 2030.
With 6 Extension Options: 2 years + 2 years + 2 years+ 2 years+ 1 years + 1 year
and a value range between £3,600,000 and £10,500,000 over the full term
The aim of this above threshold procurement process is to competitively select a supplier to
deliver the outcome specification detailed in the tender documents.
SUPPLIER NOTE - Suppliers should note that in order to Express Interest they must
complete and return all documentation through ProContract.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 85
Price - Weighting: 15
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Extension Option: 2 years + 2 years + 2 year+ 2 years+ 1 years + 1 year at the authorities sole
discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 October 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court
The Royals Courts of Justice, The Strand London
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom