Scope
Reference
RFX1000744
Description
Surrey County Council is dedicated to providing sustainable, safe, secure, and reliable Home to School transport services that meet the needs of students across the county. In accordance with the Education Act 1996 and subsequent amendments, the Council ensures that eligible students have access to free or subsidized transport to and from school.
The responsibility for providing Home to School transport services primarily lies with the local authority, especially for students who meet specific criteria such as distance from school, special educational needs, or disabilities. When these services require funding support, it becomes the Council's obligation to secure such services through a competitive tendering process.
Home to School transport services funded by Surrey County Council are essential in ensuring that students can attend school regularly and punctually. These services help to promote educational attainment, reduce absenteeism, and support the well-being of students by providing a safe and reliable means of travel.
Commercial tool
Establishes a framework
Contract dates (estimated)
- 1 January 2026 to 31 December 2029
- Possible extension to 31 December 2033
- 8 years
Main procurement category
Services
CPV classifications
- 60000000 - Transport services (excl. Waste transport)
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Engagement
Engagement deadline
9 July 2025
Engagement process description
Surrey County Council planning to reprocure the service under new Procurement Act 2023 (PA 2023). With this in mind, we would like to invite current and potential providers to take part in our virtual market engagement session.
The purpose of this event will be to:
-Provide information on current services and share future plans
-Share a high-level indicative procurement timeline
-Guide operators to resources for understanding the requirements under PA 2023 and their implications
-Outline policy requirements during tender process (Social Value, Sustainability and Modern Slavery)
-Answer questions and gather feedback.
Registration details:
Providers wishing to attend should reply via the Proactis portal (https://supplierlive.proactisp2p.com/Account/Login) under the project "DW SCC Market Engagement for Provision of Client Assisted Passenger Transport Services" (RFX1000744) or via email to dagmara.wielemborek@surreycc.gov.uk by 4th July 2025. The event will be held on 9th July 2025. This event will be delivered virtually via Microsoft Teams.
If you wish to attend, please reply by providing following information:
• Name of attendee(s)
• Job title of attendee(s)
• Organisation details, including address and contact details.
Please note that attendance will be limited to 2 attendees per organisation.
We will be providing more information, including the session agenda and meeting invites on or after 7th July 2025.
We look forward to receiving your response and hearing your thoughts and ideas at the event.
An expression of interest in attending this Market Engagement Event does not constitute a commitment to participate in any future tender process, nor does it confer any preferential status on those Providers who attend. Participation in this event will not automatically grant eligibility to engage in any subsequent procurement exercise. Any procurement resulting from this event will be publicly advertised in accordance with legal requirements, and all organisations wishing to participate will need to submit a response to the advertisement once it is published. Providers who do not attend this Market Engagement Event will still be able to apply for the procurement in the future.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Contracting authority
Surrey County Council
- Public Procurement Organisation Number: PWRH-8974-TNBV
Woodhatch Place, 11 Cockshot Hill
Reigate
RH2 8EF
United Kingdom
Region: UKJ26 - East Surrey
Organisation type: Public authority - sub-central government