Section one: Contracting authority
one.1) Name and addresses
AHDB
Stoneleigh Park
Kenilworth
CV8 2TL
Telephone
+44 2072385921
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://defra.bravosolution.co.uk/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://defra.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Agriculture
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of an AHDB data platform from improved integrated pest management data (IPM).
Reference number
2021-519
two.1.2) Main CPV code
- 72316000 - Data analysis services
two.1.3) Type of contract
Services
two.1.4) Short description
AHDB is seeking to develop a new programme of activity addressing the detection of pests, weeds and diseases. Monitoring for their presence is a key component of integrated pest management (IPM). Currently, AHDB fund a research project which aims to improve Barley Yellow Dwarf Virus (BYDV) management through the adoption of IPM principles, particularly the use of vector (aphid) monitoring and decision support systems (DSS). The project outputs will include recommendations on the specific components of a cost-effective and practical BYDV monitoring service. AHDB intend to use BYDV as a pilot study to inform the development of data management protocols. Lessons learnt from the pilot will inform AHDB’s thinking for a wider monitoring solution for pests, weeds and diseases and analysis and interpretation of the integrated datasets.
Currently, there are monitoring services which provide a landscape-scale view of numbers and species of aphids flying. However, information on local aphid numbers and the potential threat from BYDV would be beneficial in improving decision making. In the pilot AHDB intend to support a programme of sampling and testing to provide an indication of aphid and virus pressure at a local (field) scale. This work will be referred to as two components, a pest component and a data component.
Suppliers for each component will be expected to work in close co-operation with each other and AHDB. This will include the sharing of sampling protocols and details of any fields where monitoring might take place.
The tender is split into two Lots:
- Lot 1 Insect and BYDV sampling network
- Lot 2 Data component: collection, collation, analytics and outputs
AHDB expect that Suppliers may not have the collective expertise both in aphids and the data collection, so AHDB will welcome bids where Suppliers may bid for either both Lots, or separate Lots.
two.1.5) Estimated total value
Value excluding VAT: £205,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
AHDB expect that Suppliers may not have the collective expertise both in aphids and the data collection, so AHDB will welcome bids where Suppliers may bid for either both Lots, or separate Lots.
two.2) Description
two.2.1) Title
1
Lot No
Lot 1 Insect and BYDV sampling network
two.2.2) Additional CPV code(s)
- 72314000 - Data collection and collation services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
AHDB ultimately want to provide UK-wide monitoring activities, however for the pilot AHDB are willing to consider applications covering a more restricted geographical range. The aim will be to determine aphid presence in a wide range of fields to provide information on the variation in BYDV vector pressure. This is a mandatory element of the specification and must be addressed within a Suppliers’s tender response and delivered as part of the services. On a subset of sites the Supplier shall conduct more regular and detailed monitoring, including an assessment of whether aphids are carrying BYDV, BYDV symptoms in crops and/or numbers of aphid natural enemies present. Suppliers must specify the number of sites and how frequently they would carry out the more detailed monitoring.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2022
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
Option for a 1 year extension (comprising 4 x 3 month extension periods)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option for a 1 year extension (comprising 4 x 3 month extension periods)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
2
Lot No
Lot 2 Data component: collection, collation, analytics and outputs
two.2.2) Additional CPV code(s)
- 72316000 - Data analysis services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
AHDB want to be able to address these two questions, focusing on the data requirements for aphids described in the data component.
• How can we collect data from a geographical location (field) associated with the aphid pest(s) and the crop?
• How can we store and analyse the data and produce output rapidly to provide farmers with a better understanding of the pest incidence and crop health based on aggregated data collected from different sites?
The Services provided by the Supplier for Lot 2 shall therefore address the two questions listed above.
The Supplier shall use the methods of data collection, collation, analytics and outputs from this tender for a wider range of crop pest, weed and disease monitoring activities. As such, the activity in this component will focus on the aphid data collection, but any solution must be sufficiently flexible to widen the scope to collect data from a broader range of crops, pests, weeds, diseases and beneficial insects.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2022
End date
31 March 2024
This contract is subject to renewal
Yes
Description of renewals
option for a 1 year extension (comprising 4 x 3 month extension periods)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
option for a 1 year extension (comprising 4 x 3 month extension periods)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 November 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 November 2021
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: IF YOU ARE ALREADY REGISTERED ON DEFRA’S E-TENDERING PORTAL PLEASE GO STRAIGHT TO STEP 2 BELOW.
IF UNREGISTERED PLEASE FOLLOW THE INSTRUCTIONS BELOW TO REGISTER
1. Register your company on the e-tendering portal (this is only required once).
Select the ‘Login or register to participate’ link above and click the ‘Register now’ link on the home page.
Accept the terms and conditions and click ‘Next’
Enter your correct business and user details.
Note the username you chose and click ‘Save’ when complete
You will shortly receive an email with your unique password (please keep this secure).
2. Respond to the PQQ/ITT
Login to the portal with your username/password.
Click the ‘PQQs Open To All Suppliers or ITT's Open To All Suppliers’ link.
Click on the relevant PQQ/ITT
Click the ‘Express Interest’ button on the right-hand side of the page,
This will move the PQQ/ITT into your My PQQs or My ITT's page. (This is a secure area reserved for your projects only).
You can now access any attachments by clicking the Settings and Buyer Attachments under ‘PQQ Details’ or ‘ITT Details’.
3. Responding to the PQQ/ITT
You can now choose to ‘Create Response’. If you are declining to respond please click on the three dots and select ‘Decline To Respond’ (please give a reason if declining).
You must use the Messages function to communicate to the Procurement Officer and seek any clarification.
Note the deadline for completion then follow the onscreen instructions to complete your response to the PQQ/ITT.
You must then publish your reply using the ‘Submit Response’ button at the right hand side of the screen.
If you have a technical issue please use the online Help function or call the free helpline on 0800 368 4850
six.4) Procedures for review
six.4.1) Review body
AHDB
Kenilworth
CV8 2TL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Defra Bravo E-Tendering Solution
Kenilworth
Country
United Kingdom