Section one: Contracting authority
one.1) Name and addresses
Dorset Council
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
Contact
Mr Greg Jackson
gregory.jackson@dorsetcouncil.gov.uk
Telephone
+44 1305225093
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://www.dorsetcouncil.gov.uk
Buyer's address
https://www.dorsetcouncil.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.supplyingthewouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.supplyingthewouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Corporate Vehicle Body Repair Service Framework
Reference number
DN583867
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This Framework Agreement is for the Provision of Vehicle Bodywork Repair Services for cars and fleet vehicles up to 38 tonnes operated by Dorset Council and for vehicles subject to third party claims against the Council.
The Agreement is intended to provide a bodywork repair service for vehicles situated across the County of Dorset.
The Framework contractor(s) will be required to carry out bodywork repairs to the Council’s mixed badge, vehicle fleet and vehicles belonging to a third party damaged by Dorset Council during their business.
The major content of work for this Framework will be made up of the following:
• Body Repairs
• Paint Repairs
• Collection and Delivery (Third Party Vehicles)
• Recovery
To reduce unnecessary travelling, and to help control costs to the Council and contractor(s), the Council will require a repair network that can strategically cover the whole area of Dorset and offer a flexible service to their officers.
To achieve this operational flexibility the Council will be offering this Framework to more than one contractor to ensure that services located in the west and east of the County have access to a nearby body repair service.
The Framework Agreement is to be split between the following Lots:
• Lot 1 – Small / Medium Vehicles below 7.5t West Dorset
• Lot 2 – Small / Medium Vehicles below 7.5t East Dorset
• Lot 3 – Large Vehicles 7.5t and above West Dorset
• Lot 4 – Large Vehicles 7.5t and above East Dorset
The Framework period will be for 2 years commencing 1st December 2022 including an option to extend for 2 further periods of 12 months, subject to satisfactory performances, making a potential Framework period of 4 years. The estimated total framework value is in the region of £1,000,000.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Small / Medium Vehicles below 7.5t West Dorset
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50112110 - Body-repair services for vehicles
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
This Framework Agreement is for the Provision of Vehicle Bodywork Repair Services for cars and fleet vehicles up to 38 tonnes operated by Dorset Council and for vehicles subject to third party claims against the Council.
The Agreement is intended to provide a bodywork repair service for vehicles situated across the County of Dorset.
The Framework contractor(s) will be required to carry out bodywork repairs to the Council’s mixed badge, vehicle fleet and vehicles belonging to a third party damaged by Dorset Council during their business.
The major content of work for this Framework will be made up of the following:
• Body Repairs
• Paint Repairs
• Collection and Delivery (Third Party Vehicles)
• Recovery
To reduce unnecessary travelling, and to help control costs to the Council and contractor(s), the Council will require a repair network that can strategically cover the whole area of Dorset and offer a flexible service to their officers.
To achieve this operational flexibility the Council will be offering this Framework to more than one contractor to ensure that services located in the west and east of the County have access to a nearby body repair service.
The Framework Agreement is to be split between the following Lots:
• Lot 1 – Small / Medium Vehicles below 7.5t West Dorset
• Lot 2 – Small / Medium Vehicles below 7.5t East Dorset
• Lot 3 – Large Vehicles 7.5t and above West Dorset
• Lot 4 – Large Vehicles 7.5t and above East Dorset
The Framework period will be for 2 years commencing 1st December 2022 including an option to extend for 2 further periods of 12 months, subject to satisfactory performances, making a potential Framework period of 4 years. The estimated total framework value is in the region of £1,000,000.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2022
End date
30 November 2024
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 2 further periods of 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Small / Medium Vehicles below 7.5t East Dorset
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50112110 - Body-repair services for vehicles
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
This Framework Agreement is for the Provision of Vehicle Bodywork Repair Services for cars and fleet vehicles up to 38 tonnes operated by Dorset Council and for vehicles subject to third party claims against the Council.
The Agreement is intended to provide a bodywork repair service for vehicles situated across the County of Dorset.
The Framework contractor(s) will be required to carry out bodywork repairs to the Council’s mixed badge, vehicle fleet and vehicles belonging to a third party damaged by Dorset Council during their business.
The major content of work for this Framework will be made up of the following:
• Body Repairs
• Paint Repairs
• Collection and Delivery (Third Party Vehicles)
• Recovery
To reduce unnecessary travelling, and to help control costs to the Council and contractor(s), the Council will require a repair network that can strategically cover the whole area of Dorset and offer a flexible service to their officers.
To achieve this operational flexibility the Council will be offering this Framework to more than one contractor to ensure that services located in the west and east of the County have access to a nearby body repair service.
The Framework Agreement is to be split between the following Lots:
• Lot 1 – Small / Medium Vehicles below 7.5t West Dorset
• Lot 2 – Small / Medium Vehicles below 7.5t East Dorset
• Lot 3 – Large Vehicles 7.5t and above West Dorset
• Lot 4 – Large Vehicles 7.5t and above East Dorset
The Framework period will be for 2 years commencing 1st December 2022 including an option to extend for 2 further periods of 12 months, subject to satisfactory performances, making a potential Framework period of 4 years. The estimated total framework value is in the region of £1,000,000.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2022
End date
30 November 2024
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 2 further periods of 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Large Vehicles 7.5t and above West Dorset
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50112110 - Body-repair services for vehicles
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
This Framework Agreement is for the Provision of Vehicle Bodywork Repair Services for cars and fleet vehicles up to 38 tonnes operated by Dorset Council and for vehicles subject to third party claims against the Council.
The Agreement is intended to provide a bodywork repair service for vehicles situated across the County of Dorset.
The Framework contractor(s) will be required to carry out bodywork repairs to the Council’s mixed badge, vehicle fleet and vehicles belonging to a third party damaged by Dorset Council during their business.
The major content of work for this Framework will be made up of the following:
• Body Repairs
• Paint Repairs
• Collection and Delivery (Third Party Vehicles)
• Recovery
To reduce unnecessary travelling, and to help control costs to the Council and contractor(s), the Council will require a repair network that can strategically cover the whole area of Dorset and offer a flexible service to their officers.
To achieve this operational flexibility the Council will be offering this Framework to more than one contractor to ensure that services located in the west and east of the County have access to a nearby body repair service.
The Framework Agreement is to be split between the following Lots:
• Lot 1 – Small / Medium Vehicles below 7.5t West Dorset
• Lot 2 – Small / Medium Vehicles below 7.5t East Dorset
• Lot 3 – Large Vehicles 7.5t and above West Dorset
• Lot 4 – Large Vehicles 7.5t and above East Dorset
The Framework period will be for 2 years commencing 1st December 2022 including an option to extend for 2 further periods of 12 months, subject to satisfactory performances, making a potential Framework period of 4 years. The estimated total framework value is in the region of £1,000,000.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2022
End date
30 November 2024
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 2 further periods of 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Large Vehicles 7.5t and above East Dorset
Lot No
4
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50112110 - Body-repair services for vehicles
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
This Framework Agreement is for the Provision of Vehicle Bodywork Repair Services for cars and fleet vehicles up to 38 tonnes operated by Dorset Council and for vehicles subject to third party claims against the Council.
The Agreement is intended to provide a bodywork repair service for vehicles situated across the County of Dorset.
The Framework contractor(s) will be required to carry out bodywork repairs to the Council’s mixed badge, vehicle fleet and vehicles belonging to a third party damaged by Dorset Council during their business.
The major content of work for this Framework will be made up of the following:
• Body Repairs
• Paint Repairs
• Collection and Delivery (Third Party Vehicles)
• Recovery
To reduce unnecessary travelling, and to help control costs to the Council and contractor(s), the Council will require a repair network that can strategically cover the whole area of Dorset and offer a flexible service to their officers.
To achieve this operational flexibility the Council will be offering this Framework to more than one contractor to ensure that services located in the west and east of the County have access to a nearby body repair service.
The Framework Agreement is to be split between the following Lots:
• Lot 1 – Small / Medium Vehicles below 7.5t West Dorset
• Lot 2 – Small / Medium Vehicles below 7.5t East Dorset
• Lot 3 – Large Vehicles 7.5t and above West Dorset
• Lot 4 – Large Vehicles 7.5t and above East Dorset
The Framework period will be for 2 years commencing 1st December 2022 including an option to extend for 2 further periods of 12 months, subject to satisfactory performances, making a potential Framework period of 4 years. The estimated total framework value is in the region of £1,000,000.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2022
End date
30 November 2024
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 2 further periods of 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 October 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 October 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Dorset Council, Monitoring Officer
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
Country
United Kingdom