Section one: Contracting authority/entity
one.1) Name and addresses
Coventry City Council
Council House,Earl Street
COVENTRY
CV15RR
Contact
Susan Byatt
procurement.services@coventry.gov.uk
Telephone
+44 2476971432
Country
United Kingdom
NUTS code
UKG33 - Coventry
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Deprivation of Liberty Safeguards (DOLS) Assessments
two.1.2) Main CPV code
- 85300000 - Social work and related services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
Main site or place of performance
Coventry
two.2.4) Description of the procurement at the time of conclusion of the contract:
Deprivation of Liberty Safeguarding (DoLS) is a statutory function for the Local Authority and supports the most vulnerable people. DoLS applies to people from 18 years old and outlines the process by which a person can be deprived of their liberty. It applies to individuals who lack capacity (as defined by the Mental Capacity Act 2005 and following formal assessment) to make decisions relating to their residence, wellbeing and care and treatment.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
22 August 2023
End date
10 June 2024
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 114-279692
Section five. Award of contract/concession
Contract No
COV - 6948
Title
Deprivation of Liberty Safeguards (DOLS) Assessments
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
26 May 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
ICS Operations Limited
London
EC2A 2AP
Country
United Kingdom
NUTS code
- UKG33 - Coventry
Companies House
Company number 04793945
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,104,000
Section six. Complementary information
six.3) Additional information
Under modification -
Extension to contract term by 1 year (from original 4 year term)
Increase to the number of referrals to approx 60 assessments per year.
Revised assessment rate.
Mileage payment for assessments outside of area.
six.4) Procedures for review
six.4.1) Review body
Coventry City Council
Coventry
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85300000 - Social work and related services
seven.1.2) Additional CPV code(s)
- 85300000 - Social work and related services
seven.1.3) Place of performance
NUTS code
- UKG3 - West Midlands
Main site or place of performance
Coventry
seven.1.4) Description of the procurement:
Deprivation of Liberty Safeguards (DOLS) Assessments
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,041,360
seven.1.7) Name and address of the contractor/concessionaire
to ICS Operations Limited trading under the name XYLA Elective Care
9 Appold Street
London
EC2A 2AP
Country
United Kingdom
NUTS code
- UKG3 - West Midlands
Companies House
04793945
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
1 year extension to 10th June 2024.
An increase to assessments to approximately 60 per month (from 50 per month)
An increase to the assessment rate and inclusion of mileage payments for out of city (Coventry, Warwickshire, Birmingham and Worcestershire) assessments
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The Council could not have foreseen the changes / timescale impacts as a consequence of legislation - at time of extension/modification approval, DOLS was known to be replaced by Liberty Protection Safeguards (LPS), following the Mental Capacity (Amendment) Act 2019. The Government was considering the responses following the consultation for the draft Code of Practice for the Mental Capacity Act & LPS and the text of the Code will go back to Parliament for ratification.
The impact of legislative changes is not yet known and the requirement can not therefore be re-tendered.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £832,305
Total contract value after the modifications
Value excluding VAT: £1,496,181