- Scope of the procurement
- Lot 1. Antrim and Newtownabbey Borough Council Area
- Lot 2. Ards and North Down Borough Council Area
- Lot 3. Armagh City, Banbridge and Craigavon Borough Council Area
- Lot 4. Belfast City Council Area
- Lot 5. Causeway Coast and Glens Borough Council Area
- Lot 6. Derry City and Strabane District Council Area
- Lot 7. Fermanagh and Omagh District Council Area
- Lot 8. Lisburn and Castlereagh City Council Area
- Lot 9. Mid and East Antrim Borough Council Area
- Lot 10. Mid Ulster District Council Area
- Lot 11. Newry, Mourne and Down District Council Area
Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority
3 Charlemont Place, The Mall
Armagh
BT61 9AX
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CAT-19-006 Fresh Bread and Rolls
two.1.2) Main CPV code
- 15811100 - Bread
Supplies
two.1.4) Short description
The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of the supply and delivery of Fresh Bread and Rolls as further described in OJEU Contract Notice.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,043,000
two.2) Description
two.2.1) Title
Antrim and Newtownabbey Borough Council Area
Lot No
1
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: Qualitative product characteristics / Weighting: 50
Cost criterion - Name: Quantitative price per item / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value of the framework is not being increased.
two.2) Description
two.2.1) Title
Ards and North Down Borough Council Area
Lot No
2
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: Qualitative product characteristics / Weighting: 50
Cost criterion - Name: Quantitative price per item / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value of the framework is not being increased.
two.2) Description
two.2.1) Title
Armagh City, Banbridge and Craigavon Borough Council Area
Lot No
3
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: Qualitative product characteristics / Weighting: 50
Cost criterion - Name: Quantitative price per item / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value of the framework is not being increased.
two.2) Description
two.2.1) Title
Belfast City Council Area
Lot No
4
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: Qualitative product characteristics / Weighting: 50
Cost criterion - Name: Quantitative price per item / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value of the framework is not being increased.
two.2) Description
two.2.1) Title
Causeway Coast and Glens Borough Council Area
Lot No
5
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: Qualitative product characteristics / Weighting: 50
Cost criterion - Name: Quantitative price per item / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value of the framework is not being increased.
two.2) Description
two.2.1) Title
Derry City and Strabane District Council Area
Lot No
6
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: Qualitative product characteristics / Weighting: 50
Cost criterion - Name: Quantitative price per item / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value of the framework is not being increased.
two.2) Description
two.2.1) Title
Fermanagh and Omagh District Council Area
Lot No
7
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: Qualitative product characteristics / Weighting: 50
Cost criterion - Name: Quantitative price per item / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value of the framework is not being increased.
two.2) Description
two.2.1) Title
Lisburn and Castlereagh City Council Area
Lot No
8
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: Qualitative product characteristics / Weighting: 50
Cost criterion - Name: Quantitative price per item / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value of the framework is not being increased.
two.2) Description
two.2.1) Title
Mid and East Antrim Borough Council Area
Lot No
9
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: Qualitative product characteristics / Weighting: 50
Cost criterion - Name: Quantitative price per item / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value of the framework is not being increased.
two.2) Description
two.2.1) Title
Mid Ulster District Council Area
Lot No
10
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: Qualitative product characteristics / Weighting: 50
Cost criterion - Name: Quantitative price per item / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value of the framework is not being increased.
two.2) Description
two.2.1) Title
Newry, Mourne and Down District Council Area
Lot No
11
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The supply and delivery of fresh bread and rolls to EA catering units/kitchens or other educational establishments within Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: Qualitative product characteristics / Weighting: 50
Cost criterion - Name: Quantitative price per item / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
An extension to 30 April 2022, with the further option for EANI, in its absolute discretion, to extend for one further period of up to six months until 31 October 2022 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value of the framework is not being increased.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The implementation of the Framework coincided with the onset of the Covid Pandemic. Schools did not return to normal in September 2020 and it was necessary for catering to provide a classroom service. Deli bars in schools were suspended for the entire school year and therefore the requirement for these products was not as anticipated.
While the Executive have removed classroom bubbles (12.8.21) the canteen service needs to be managed to prevent overlap of classes and there is uncertainty around the current school year and how the catering service will be delivered.
The circumstances around the provision of a catering service in schools could not have been foreseen and therefore the lack of a requirement for fresh bread and rolls could not have been anticipated.
The Catering Service have been unable to gauge their requirements for fresh bread and rolls from 1 November 2021 as this is all dependent on how the Service continues to be provided in schools. At this stage it is too late to undertake a new tender process and have a Framework in place in time for the 01 November 21. Also, future requirements will depend on the how the pandemic impacts on schools for the 2021/22 school year which at the moment is unknown. Therefore the EA intends to modify the current framework for a further six months with the option to extend for a further six months if required. This will allow Catering Service the opportunity to assess their requirements for the new tender process. The EA further intend to modify the framework to add a small number of similar bread items to the Framework as, on occasion, for e.g. schools wanted to round bread rolls/baps instead of finger rolls/subs so that the products could be used for school meals and not just required for the deli counters. The addition of these products would not change the scope or the value of the framework.
The value of the framework is not being increased.
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 142-350812
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
22 June 2020
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Arnotts Fruit Ltd
16-20 Dunbar Street
Belfast
BT1 2LH
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £2,043,000
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
22 June 2020
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Sunray Home Bakeries Ltd
7f Springhill Road
Newry
BT35 6EF
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £2,043,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresTown:
Armagh
Country
United Kingdom