Section one: Contracting authority
one.1) Name and addresses
Rotherham MBC
Riverside House, Main Street
Rotherham
S60 1AE
Contact
Mr Matthew Everatt
matthew.everatt@rotherham.gov.uk
Telephone
+44 1709334119
Country
United Kingdom
NUTS code
UKE31 - Barnsley, Doncaster and Rotherham
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
21-057 Data and Telephony Platform for Business Centres
Reference number
DN530371
two.1.2) Main CPV code
- 32000000 - Radio, television, communication, telecommunication and related equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council are looking for a supplier to provide a turnkey data and telephony platform for its shared workspace operations at the following business centres:
1. Century Business Centre – Manvers Way, Wath upon Dearne, Manvers, S63 5DA.
2. Moorgate Crofts Business Centre – South Grove, Rotherham, S60 2DH.
3. Fusion@Magna Business Centre – Magna Way, Rotherham, S60 1FE.
4. Matrix@Dinnington Business Centre – Nobel Way, Sheffield, S25 3QB.
A full breakdown of the Councils requirements can be found within the tender pack which can be found on the YORtender website (https://www.yortender.co.uk).
It is anticipated that the contract will commence on 31/12/2021 and will run for an initial period of 48 months making the expiry date 31/12/2025. The contract will have an option to extend by 3 x 12 month extension at the sole discretion of the Council making the latest possible expiry date 31/12/2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Bidders should be aware that the mobilisation and implementation of its proposed platform must begin once formal award has been received from the Council. The contract term will not begin until the platform has gone live no later than 31/12/2021.
two.1.5) Estimated total value
Value excluding VAT: £340,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 51300000 - Installation services of communications equipment
- 51600000 - Installation services of computers and office equipment
- 64200000 - Telecommunications services
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
two.2.4) Description of the procurement
The Council are looking for a supplier to provide a turnkey data and telephony platform for its shared workspace operations at the following business centres:
1. Century Business Centre – Manvers Way, Wath upon Dearne, Manvers, S63 5DA.
2. Moorgate Crofts Business Centre – South Grove, Rotherham, S60 2DH.
3. Fusion@Magna Business Centre – Magna Way, Rotherham, S60 1FE.
4. Matrix@Dinnington Business Centre – Nobel Way, Sheffield, S25 3QB.
A full breakdown of the Councils requirements can be found within the tender pack which can be found on the YORtender website (https://www.yortender.co.uk).
It is anticipated that the contract will commence on 31/12/2021 and will run for an initial period of 48 months making the expiry date 31/12/2025. The contract will have an option to extend by 3 x 12 month extension at the sole discretion of the Council making the latest possible expiry date 31/12/2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Bidders should be aware that the mobilisation and implementation of its proposed platform must begin once formal award has been received from the Council. The contract term will not begin until the platform has gone live no later than 31/12/2021.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Quality criterion - Name: Social Value / Weighting: 20%
Price - Weighting: 20%
two.2.6) Estimated value
Value excluding VAT: £340,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that the contract will commence on 31/12/2021 and will run for an initial period of 48 months making the expiry date 31/12/2025. The contract will have an option to extend by 3 x 12 month extension at the sole discretion of the Council making the latest possible expiry date 31/12/2028 (subject to an annual review, incorporating price negotiations and KPI performance).
Bidders should be aware that the mobilisation and implementation of its proposed platform must begin once formal award has been received from the Council. The contract term will not begin until the platform has gone live no later than 31/12/2021.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 November 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 November 2021
Local time
3:00pm
Information about authorised persons and opening procedure
Bids will be opened electronically by an authorised officer at Rotherham Metropolitan Borough Council via the E-tendering portal (YORtender).
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Rotherham MBC
Riverside House, Main Street
Rotherham
S60 1AE
matthew.everatt@rotherham.gov.uk
Telephone
+44 1709334119
Country
United Kingdom