Section one: Contracting authority
one.1) Name and addresses
Forestry and Land Scotland
Great Glen House, Leachkin Road
Inverness
IV3 8NW
procurement@forestryandland.gov.scot
Telephone
+44 3000676000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
https://forestryandland.gov.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FLS-0072-C Timber Haulage 2024
Reference number
FLS-0072-C
two.1.2) Main CPV code
- 60180000 - Hire of goods-transport vehicles with driver
two.1.3) Type of contract
Services
two.1.4) Short description
FLS had a requirement to place a contract with external Service Providers for the provision of Timber Haulage.
FLS requires the haulage of small round wood timber from its North, Central, East and West regions to various mills across the UK in order to fulfil delivered-in requirement of some of the lots of the Small Round Wood Long-term contracts (SRW LTCs) where the customers have opted for delivered-in service. These customers are not at liberty to opt out over the term of the SRW LTC.
These contract covers delivered-in requirements to various customer mills across Scotland. The costs associated with the delivered-in element of these contracts shall be passed on to the respective SRW LTCs customers that opted in for the service at cost without mark-up. As a result, there may be need to share pricing information including open book breakdown to the respective SRW LTC customers and the suppliers will be made aware of this within the tender documents.
In addition to fulfilling the delivered-in requirement of the SRW LTC, the contracts will also provide for in-wood haulage for Central region, and occasional ad-hoc timber haulage within the regions.
In order to align with our Timber Sales Contract, these contracts will run for an initial period of 4 years and 11 months, commencing May 2024 with option to extend for a further 5 years to 31 March 2029.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £26,400,000
two.2) Description
two.2.1) Title
North Region (West Fraser)
Lot No
2
two.2.2) Additional CPV code(s)
- 60180000 - Hire of goods-transport vehicles with driver
- 77300000 - Horticultural services
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
North Region
two.2.4) Description of the procurement
Haulage of small round wood timber from North Region to our Customer - West Fraser in Inverness and occasional ad-hoc timber haulage within the region.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 30%
Quality criterion - Name: Vehicle Specification / Weighting: 20%
Quality criterion - Name: Health & Safety / Weighting: 20%
Quality criterion - Name: Risk Assessment / Weighting: 15%
Quality criterion - Name: Sustainabiliyt/Environmental Impact / Weighting: 10%
Quality criterion - Name: Fair Work First / Weighting: 5%
Quality criterion - Name: Capacity/Maximum Tonnage / Weighting: Pass/Fail
Quality criterion - Name: Prompt Payment / Weighting: Pass/Fail
Quality criterion - Name: Payment of Real Living Wage / Weighting: Pass/Fail
Quality criterion - Name: Community Benefits / Weighting: Pass/Fail
Price - Weighting: 60%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lochaber (West Fraser)
Lot No
3
two.2.2) Additional CPV code(s)
- 60180000 - Hire of goods-transport vehicles with driver
- 77300000 - Horticultural services
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Lochaber - West Region
two.2.4) Description of the procurement
Haulage of small round wood timber from Lochaber area to our Customer - West Fraser in Inverness and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 30%
Quality criterion - Name: Vehicle Specification / Weighting: 20%
Quality criterion - Name: Health & Safety / Weighting: 20%
Quality criterion - Name: Risk Assessment / Weighting: 15%
Quality criterion - Name: Sustainability/Environmental Impact / Weighting: 10%
Quality criterion - Name: Fair Work First / Weighting: 5%
Quality criterion - Name: Capacity/Maximum Tonnage / Weighting: Pass/Fail
Quality criterion - Name: Prompt Payment / Weighting: Pass/Fail
Quality criterion - Name: Payment of Real Living Wage / Weighting: Pass/Fail
Quality criterion - Name: Community Benefits / Weighting: Pass/Fail
Price - Weighting: 60%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Central Region (Egger)
Lot No
6
two.2.2) Additional CPV code(s)
- 77300000 - Horticultural services
- 60180000 - Hire of goods-transport vehicles with driver
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Central Region
two.2.4) Description of the procurement
Haulage of small round wood timber from Central Region to our Customer - Egger (UK) in Cumnock and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the Region.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 30%
Quality criterion - Name: Vehicle Specification / Weighting: 20%
Quality criterion - Name: Health & Safety / Weighting: 20%
Quality criterion - Name: Risk Assessment / Weighting: 15%
Quality criterion - Name: Sustainability/Environmental Impact / Weighting: 10%
Quality criterion - Name: Fair Work First / Weighting: 5%
Quality criterion - Name: Capacity/Maximum Tonnage / Weighting: Pass/Fail
Quality criterion - Name: Prompt Payment / Weighting: Pass/Fail
Quality criterion - Name: Payment of Real Living Wage / Weighting: Pass/Fail
Quality criterion - Name: Community Benefits / Weighting: Pass/Fail
Price - Weighting: 60%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Moray & Aberdeenshire (West Fraser)
Lot No
1
two.2.2) Additional CPV code(s)
- 60180000 - Hire of goods-transport vehicles with driver
- 77300000 - Horticultural services
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Moray & Aberdeenshire
two.2.4) Description of the procurement
Haulage of small round wood timber from Moray and Aberdeenshire area to our Customer - West Fraser in Inverness and occasional work to cover Forestry and Land Scotland (FLS) ad-hoc Timber Haulage within the area.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 30%
Quality criterion - Name: Vehicle Specification / Weighting: 20%
Quality criterion - Name: Health & Safety / Weighting: 20%
Quality criterion - Name: Risk Assessment / Weighting: 15%
Quality criterion - Name: Sustainability/Environmental Impact / Weighting: 10%
Quality criterion - Name: Fair Work First / Weighting: 5%
Quality criterion - Name: Capacity/Maximum Tonnage / Weighting: Pass/Fail
Quality criterion - Name: Prompt Payment / Weighting: Pass/Fail
Quality criterion - Name: Payment of Real Living Wage / Weighting: Pass/Fail
Quality criterion - Name: Community Benefits / Weighting: Pass/Fail
Price - Weighting: 60%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
In-wood
Lot No
7
two.2.2) Additional CPV code(s)
- 60180000 - Hire of goods-transport vehicles with driver
- 77300000 - Horticultural services
- 77200000 - Forestry services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Cowal & Trossachs - Central Region
two.2.4) Description of the procurement
Timber Haulage Services within the Cowal & Trossachs In-wood area of the Central Region that require the usage of specialist vehicles as detailed in the specification document to move timber to the Hoish transfer point. This lot also covers ad-hoc requirement for the In-wood area.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 30%
Quality criterion - Name: Vehicle Specification / Weighting: 20%
Quality criterion - Name: Health & Safety / Weighting: 20%
Quality criterion - Name: Risk Assessment / Weighting: 15%
Quality criterion - Name: Sustainability/Environmental Impact / Weighting: 10%
Quality criterion - Name: Fair Work First / Weighting: 5%
Quality criterion - Name: Capacty/Maximum Tonnage / Weighting: Pass/Fail
Quality criterion - Name: Prompt Payment / Weighting: Pass/Fail
Quality criterion - Name: Payment of Real Living Wage / Weighting: Pass/Fail
Quality criterion - Name: Community Benefits / Weighting: Pass/Fail
Price - Weighting: 60%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-003053
Section five. Award of contract
Lot No
3
Title
Lochaber (West Fraser)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 July 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ferguson Transport & Shipping
Integrated Freight Facility, Annat
Corpah
PH33 7NN
Country
United Kingdom
NUTS code
- UKM6 - Highlands and Islands
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,700,000
Section five. Award of contract
Lot No
7
Title
In-wood
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 July 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
JST Services (Scotland) Ltd
Highfield , Highfield St Quivox
Ayr
KA6 5HQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,300,000
Section five. Award of contract
Lot No
1
Title
Moray & Aberdeenshire (West Fraser)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 June 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
James Jones & sons Ltd
Broomage Avenue
Larbert
FK54NQ
Country
United Kingdom
NUTS code
- UKM76 - Falkirk
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £10,600,000
Section five. Award of contract
Lot No
2
Title
North Region (West Fraser)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 June 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
James Jones & sons Ltd
Broomage Avenue
Larbert
FK54NQ
Country
United Kingdom
NUTS code
- UKM76 - Falkirk
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,500,000
Section five. Award of contract
Lot No
6
Title
Central Region (Egger)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
A W Jenkinson Transport Ltd
Clifton Moor, Clifton
Penrith
CA10 2EY
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £6,300,000
Section six. Complementary information
six.3) Additional information
The Service Provider should note that although the value of the Contract has been estimated at 26.4million GBP, FLS may modify the Contract, irrespective of the monetary value of those modifications, within the scope permitted under Regulation 72 (1) and specifically Regulation 72 1(a) of The Public Contracts (Scotland) Regulations 2015, should operational reasons require it. Actual requirements can vary due to changes in (for example);
- Increased budget to cope with an increase in requirements (Reg 72 1(a))
- Increased costs in excess of the contractual price review mechanisms due to fluctuating market conditions, on the production of evidence from the Service Provider and approval of FLS:
- A change to a supply location;
- A change to a point of delivery;
- A change to Forestry and Land Scotland’s delivered-in or in-wood requirements;
- A requirement for Low Ground Pressure vehicle configurations on Forestry and Land Scotland’s restricted road network; or
- Additional unforeseeable requirements relating to the haulage of small roundwood timber.
In the event of additional works being awarded, the pricing structure in Schedule 3 will apply for these modifications. The pricing will be as per the agreed rates for the particular type of work at the time of modification.
Any modifications will be carried out in compliance with these Terms and Conditions.
(SC Ref:770585)
six.4) Procedures for review
six.4.1) Review body
The Inverness Justice Centre
Longman Road
Inverness
IV1 1AH
Telephone
+44 1463230782
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
0131 225 2595
supreme.courts@scotcourts.gov.uk
six.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
supreme.corurt@scotcourts.gov.uk
Telephone
+44 1312252595
Country
United Kingdom