Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
70400 General Groceries
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 15400000 - Animal or vegetable oils and fats
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Supply and Delivery of General Groceries to individual educational establishments within the Education Authority
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
46
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 197-445259
Section five. Award of contract/concession
Contract No
70400
Title
General Groceries
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
8 October 2018
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Frylite Ltd
Orchard Road Industrial Estate
Strabane
BT829FR
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
National registration number
NI031632
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £14,200,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK currently does not have any such bodies with responsibilities for appeal/mediation procedures
Armagh
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
seven.1.2) Additional CPV code(s)
- 15400000 - Animal or vegetable oils and fats
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The collection and disposal of frying oil from school meals kitchens within Northern Ireland Education Authority Region from 01 September 2022 to 30 April 2023
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 September 2022
End date
30 April 2023
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£0.01
seven.1.7) Name and address of the contractor/concessionaire
Frylite Ltd
Strabane
BT82 9FR
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Extend the Collection and Disposal of Frying Oil element only for a total period of 8 months (until 30 April 2023) to ensure contractual cover for this service in School Meal Kitchens in the intervening period while the EA’s Facilities Maintenance Procurement Category carry out extensive Pre-Market Engagement as part of the new procurement exercise.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
As part of a new tender process for Ambient items it was agreed that the collection and disposal of Frying oil was not within the scope of the new tender as it is for food commodities and this is a distinct service with specific waste licensing agreements required. It was agreed by the EA that this was a service that needed to be procured through the EA's Facilities Maintenance Procurement and necessitates extensive Pre-Market Engagement. To ensure continuity of service for School Meals Kitchens it was agreed to modify the current 70400 General Groceries Framework to extend the Collection and Disposal Frying Oil element only to ensure there is contractual cover for this service in the intervening period. Furthermore, as a rebate to the EA is linked to the service provision, the extension for a further 8-month period means that the value of the modification is less than 10% of the original published framework value. In addition, the value of the modification is below the relevant threshold as mentioned in regulation 5.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £14,200,000
Total contract value after the modifications
Value excluding VAT: £14,200,000.01