Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
e Charlemont Place, The Mall
ARMAGH
BT61 9AX
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CAT-20-013 Pre-Prepared Meals
two.1.2) Main CPV code
- 15894200 - Prepared meals
two.1.3) Type of contract
Supplies
two.1.4) Short description
As stated in the Contract Notice (2021/S000-026548) and Contract Award Notice (2021/S000-030529) this agreement is for "the Supply and Delivery of Pre-Prepared Meals to individual school Meals kitchens throughout Northern Ireland for the period ending 30th November 2022 (with an option to extend for up to a further period of 12 months) on a call-off as required basis"
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £100,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UK - United Kingdom
two.2.4) Description of the procurement
The supply and delivery of Pre-Prepared Meals to Individual School Meals Kitchens throughout Northern Ireland for the period ending 30 November 2022 (with an option to extend for up to a further period of 12 months) on a call-off as required basis.
two.2.5) Award criteria
Quality criterion - Name: Qualitative - Taste and Texture of Product / Weighting: 25
Quality criterion - Name: Qualitative - Appearance of the Product / Weighting: 25
Cost criterion - Name: Quantitative - Total Cost / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
An option to extend for up to a further period of 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
The purpose of this VEAT notice is to inform and provide prior notice to the market that the Authority intends to modify its Framework Agreement (CAT-20-013) for the Supply and Delivery of Pre-Prepared Meals. Following publication of this VEAT Notice, the Authority will observe a 10 day standstill which will conclude at midnight on 15 September 2022. This opportunity / Framework Agreement was originally advertised in a Contract Notice (2021/S 000-026548) dated 22 October 2021. A Contract Award Notice (2021/S 000-030529) was also subsequently published on 8 December 2021. The requirement has arisen to modify the value of this Framework Agreement due to an unforeseen increase in demand for pre-prepared meals during the prolonged Covid pandemic and its consequent impact on staff within the catering service. This modification will allow for the continuation of the contract whilst the Authority embarks on a new procurement exercise. The Authority intends to run a new tender process in order to replace this current Framework Agreement. It is anticipated that a replacement will commence in early 2023. The modification to the value of this Framework Agreement provides an interim solution to ensure contractual coverage for school meals kitchens until the new Framework Agreement commences. This is the first modification to this Framework Agreement. It is estimated that the total value of this modification shall be less than 50% of the original contract value. The original contract value was published as £100,000 and the proposed modification will increase the total contract value to £148,960. The modification is proposed in accordance with Regulation 72 (1) (c) and will comply with each of the following conditions pertaining to this regulation as outlined below: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen i.e. the requirement from catering has been in excess of estimated requirements at the time of tendering and this has been due to the absence of staff due to the prolonged Covid pandemic as well as the change in the labour market causing an increased rate of staff turnover. Furthermore, the catering service is facing significant challenges in recruiting suitable staff for a number of school kitchens; it is therefore recognised that there will be a need for increased spend via this contract which could not be foreseen at the time of advertising the original contract. (ii) the modification does not alter the overall nature of the contract (the scope will remain the same); (iii) the value of the modification does not exceed 50% of the value of the original contract (value of proposed modification is 50% of the original contact value). The modification to the Framework is therefore compliant with EU procurement legislation.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-030529
Section five. Award of contract/concession
Contract No
CAT-20-013
Title
Pre-Prepared Meals
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
7 December 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Early Days Food Ltd
Warrenpoint
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £100,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK currently does not have any such bodies with responsibilities for appeal/mediation procedures
Armagh
Country
United Kingdom