Section one: Contracting authority
one.1) Name and addresses
Ministry of Justice
102 Petty France
London
SW1H 9AJ
sophia.jenkins1@justice.gov.uk
Telephone
+44 02033343555
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/probation-service
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Social protection
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Temporary Probation workers (Probation Service)
two.1.2) Main CPV code
- 79620000 - Supply services of personnel including temporary staff
two.1.3) Type of contract
Services
two.1.4) Short description
The Probation Service, part of Her Majesty’s Prison and Probation Service (HMPPS) is responsible for managing all those on a community order or licence following their release from prison in England and Wales.
The Probation Service has a requirement for temporary workers to cover periods of absence, both long-term and short-term, and to provide cover where a vacancy currently exists. These workers need to be qualified probation officers (PO), and where appropriate senior probation officers (SPO), probation service officers (PSO) or unpaid work supervisors (UPW) not currently employed by the Probation Service. Additionally, there is a specific requirement for temporary workers to be provided for pre-sentence report writing. This is a requirement that aims to supplement the capacity of the Probation Service.
two.1.6) Information about lots
This contract is divided into lots: Yes
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Lot 1: North East, Yorkshire and the Humber, Greater Manchester and North West
Lot No
1
two.2.2) Additional CPV code(s)
- 79620000 - Supply services of personnel including temporary staff
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Probation Service Regions:
North East
Yorkshire and the Humber
Greater Manchester
North West
two.2.4) Description of the procurement
The Probation Service has a requirement for agency workers to be provided to cover periods of absence and to provide cover where a vacancy exists. Additionally, there is a specific requirement for agency workers to be provided for pre-sentence report writing.
The successful supplier(s) must be able to:
- supply agency workers to any Probation Service site across the entire regional Lot that they have been awarded (including Approved Premises).
- supply mainly, but not limited to, the following types of workers; qualified probation officers (PO), senior probation officers (SPO), probation service officers (PSO) or unpaid work supervisors (UPW).
- receive a request, source and provide agency workers to the relevant specification at pace.
- ensure that all Agency Workers that undertake an Assignment have been subject to vetting in line with Probation Service guidelines.
- put a process in place to ensure that workers can accurately record their hours/expenses on a timesheet which must be authorised by the hiring manager.
- provide a Quality Assurance process for their workers and employment agency.
The Probation Service are seeking a maximum of 2 suppliers per regional lot.
two.2) Description
two.2.1) Title
Lot 2: East Midlands, West Midlands, South West, South Central and Wales
Lot No
2
two.2.2) Additional CPV code(s)
- 79620000 - Supply services of personnel including temporary staff
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Probation Service Regions:
East Midlands
West Midlands
South West
South Central
Wales
two.2.4) Description of the procurement
The Probation Service has a requirement for agency workers to be provided to cover periods of absence and to provide cover where a vacancy exists. Additionally, there is a specific requirement for agency workers to be provided for pre-sentence report writing.
The successful supplier(s) must be able to:
- supply agency workers to any Probation Service site across the entire regional Lot that they have been awarded (including Approved Premises).
- supply mainly, but not limited to, the following types of workers; qualified probation officers (PO), senior probation officers (SPO), probation service officers (PSO) or unpaid work supervisors (UPW).
- receive a request, source and provide agency workers to the relevant specification at pace.
- ensure that all Agency Workers that undertake an Assignment have been subject to vetting in line with Probation Service guidelines.
- put a process in place to ensure that workers can accurately record their hours/expenses on a timesheet which must be authorised by the hiring manager.
- provide a Quality Assurance process for their workers and employment agency.
The Probation Service are seeking a maximum of 2 suppliers per regional lot.
two.2) Description
two.2.1) Title
Lot 3: East of England, Kent, Surrey, Sussex and London
Lot No
3
two.2.2) Additional CPV code(s)
- 79620000 - Supply services of personnel including temporary staff
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Probation Service Regions:
East of England
Kent, Surrey and Sussex
London
two.2.4) Description of the procurement
The Probation Service has a requirement for agency workers to be provided to cover periods of absence and to provide cover where a vacancy exists. Additionally, there is a specific requirement for agency workers to be provided for pre-sentence report writing.
The successful supplier(s) must be able to:
- supply agency workers to any Probation Service site across the entire regional Lot that they have been awarded (including Approved Premises).
- supply mainly, but not limited to, the following types of workers; qualified probation officers (PO), senior probation officers (SPO), probation service officers (PSO) or unpaid work supervisors (UPW).
- receive a request, source and provide agency workers to the relevant specification at pace.
- ensure that all Agency Workers that undertake an Assignment have been subject to vetting in line with Probation Service guidelines.
- put a process in place to ensure that workers can accurately record their hours/expenses on a timesheet which must be authorised by the hiring manager.
- provide a Quality Assurance process for their workers and employment agency.
The Probation Service are seeking a maximum of 2 suppliers per regional lot.
two.3) Estimated date of publication of contract notice
1 October 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
Probation Service are holding a market engagement event via Microsoft Teams at 2pm on Thursday 14th October 2021. If you would like to join this event, please email NPS.SupplierServices@justice.gov.uk by 10am Wednesday 13th October 2021. All slides and questions and responses will be made available to all bidders following the event.
This market engagement meeting relates to the previously issued PIN that can be found using the following link: https://www.find-tender.service.gov.uk/Notice/021364-2021