Section one: Contracting authority
one.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
Contact
Claire Earnshaw
claire.earnshaw@renfrewshire.gov.uk
Telephone
+44 3003000300
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.renfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
one.1) Name and addresses
East Renfrewshire Council
Eastwood HQ, Eastwood Park,
Giffnock
G46 6UG
ercprocurement@eastrenfrewshire.gov.uk
Telephone
+44 1415773669
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.eastrenfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Adaptation and Small Repair Service
Reference number
RC-CPU-21-231
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
This requirement is for an Adaptations and Small Repairs service to owner occupiers and private landlord tenants following assessment and recommendation by the Renfrewshire & East Renfrewshire Health and Social Care Partnerships.
Renfrewshire Council is the lead procuring authority and is procuring this requirement for both Renfrewshire Council and East Renfrewshire Council. Renfrewshire Council will be responsible for running the procurement process and administrating formal documents, such as Letter of Acceptance and Extension Letters.
This is a single procurement exercise for the award of four (4) contracts as detailed below;
- Contract 1 – Renfrewshire Council – Adaptation related service
- Contract 2 – East Renfrewshire Council – Adaptation related service
- Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service
- Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service
Bidders must submit bids for all 4 contracts, there is no option available to bid for less than 4. Tenderers who fail to provide a tender submission for each of these 4 contracts will be treated as failing to follow the Instructions to Tenderers and procurement documents and their submission will be rejected.
All four contracts will be awarded to ONE Service Provider.
Full evaluation instructions are detailed within the ITT documents.
Renfrewshire Council reserves the right to;
- Extend All, none or some of the above contracts.
Any contract extension will be at the sole discretion of the relevant Council. Renfrewshire Council will administer contract extensions for any or all of the contracts as detailed above.
two.1.5) Estimated total value
Value excluding VAT: £1,204,752
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Contract 2 – East Renfrewshire Council – Adaptation related service
Lot No
2
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
- 50800000 - Miscellaneous repair and maintenance services
- 85311100 - Welfare services for the elderly
- 98000000 - Other community, social and personal services
- 85311200 - Welfare services for disabled people
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
East Renfrewshire Local Authority Area
two.2.4) Description of the procurement
This contract is for an Adaptations related service to owner occupiers and private landlord Tenants across East Renfrewshire.
This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following;
- Provide general advice on repairs, improvements and adaptations;
- Assist services users to access available grant funding for adaptations;
-Recommend appropriately vetted local tradesmen to complete the required works;
-Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and
-Inspecting work carried out
This service is to be available to;
- Clients aged 60 years and over;
- Disabled Persons or the Parents or Guardians of Disabled People referred by the Council’s Health & Social Care Partnership.
Full evaluation instructions are detailed within the ITT documents.
two.2.5) Award criteria
Quality criterion - Name: Service Provision / Weighting: 10
Quality criterion - Name: Priority Service Plan / Weighting: 9
Quality criterion - Name: Key Performance Indicators / Weighting: 4
Quality criterion - Name: Complaints Handling / Weighting: 3
Quality criterion - Name: Mobilisation / Weighting: 2
Quality criterion - Name: Exit Strategy / Weighting: 2
Quality criterion - Name: Community Benefits - Outcome Menu / Weighting: 6
Quality criterion - Name: Community Benefits - Methodology / Weighting: 4
Quality criterion - Name: Fair Work First / Weighting: 5
Price - Weighting: 55
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The Contract is 1 year with the Council having the option to extend for up to 12 months on two(2) separate occasions, subject to satisfactory operation and performance.
Please refer to Section II 1.4 of the Contract Notice which details contract renewal options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service
Lot No
3
two.2.2) Additional CPV code(s)
- 50800000 - Miscellaneous repair and maintenance services
- 50000000 - Repair and maintenance services
- 98513310 - Home-help services
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire Council local Authority Area.
two.2.4) Description of the procurement
This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across Renfrewshire.
The service required covers the following;
- Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times.
- Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel;
- Delivering a range of tasks for small repairs, some of which are outlined below;
-Small general works (minor joinery)
-Repairs/adjustments to doors/windows
-Small electrical repairs
-Small plumbing repairs
-Small security jobs (e.g. fitting key safes); and
-Small safety jobs (e.g. fitting smoke alarms)
- Delivering a range of tasks for the Handyperson service, some of which are outlined below;
-Changing light-bulbs
-Fitting draught excluders
-Assembling flat pack units; and
-Fitting curtain rails/hanging curtains
The service is available to;
- Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups:
- Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work;
- Disabled Person or the Parents or Guardians of Disabled people.
Full evaluation instructions are detailed within the ITT documents.
two.2.5) Award criteria
Quality criterion - Name: Service Provision / Weighting: 10
Quality criterion - Name: Priority Service Plan / Weighting: 9
Quality criterion - Name: Key Performance Indicators / Weighting: 4
Quality criterion - Name: Complaints Handling / Weighting: 3
Quality criterion - Name: Mobilisation / Weighting: 2
Quality criterion - Name: Exit Strategy / Weighting: 2
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Community Benefits - Outcome Menu / Weighting: 6
Quality criterion - Name: Community Benefits - Methodology / Weighting: 4
Price - Weighting: 55
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The Contract is 1 year with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance.
Please refer to Section II 1.4 of the Contract Notice which details contract renewal options.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service
Lot No
4
two.2.2) Additional CPV code(s)
- 50800000 - Miscellaneous repair and maintenance services
- 50000000 - Repair and maintenance services
- 98513310 - Home-help services
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
East Renfrewshire Local Authority Area
two.2.4) Description of the procurement
This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across East Renfrewshire.
The service required covers the following;
- Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times.
- Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel ;
- Delivering a range of tasks for small repairs, some of which are outlined below;
-Small general works (minor joinery)
-Repairs/adjustments to doors/windows
-Small electrical repairs
-Small plumbing repairs
-Small security jobs (e.g. fitting key safes); and
-Small safety jobs (e.g. fitting smoke alarms)
- Delivering a range of tasks for the Handyperson service, some of which are outlined below;
-Changing light-bulbs
-Fitting draught excluders
-Assembling flat pack units; and
-Fitting curtain rails/hanging curtains
The service is available to;
- Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups:
- Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work;
- Disabled Person or the Parents or Guardians of Disabled People.
Full evaluation instructions are detailed within the ITT documents.
two.2.5) Award criteria
Quality criterion - Name: Service Provision / Weighting: 10
Quality criterion - Name: Priority Service Plan / Weighting: 9
Quality criterion - Name: Key Performance Indicators / Weighting: 4
Quality criterion - Name: Complaints Handling / Weighting: 3
Quality criterion - Name: Mobilisation / Weighting: 2
Quality criterion - Name: Exit Strategy / Weighting: 2
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Community Benefits - Outcome Menu / Weighting: 6
Quality criterion - Name: Community Benefits - Methodology / Weighting: 4
Price - Weighting: 55
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The Contract is 1 year with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance.
Please refer to Section II 1.4 of the Contract Notice which details contract renewal options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Contract 1 - Renfrewshire Council - Adaptation related service
Lot No
1
two.2.2) Additional CPV code(s)
- 50800000 - Miscellaneous repair and maintenance services
- 85311100 - Welfare services for the elderly
- 98000000 - Other community, social and personal services
- 85311200 - Welfare services for disabled people
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire Local Authority Area
two.2.4) Description of the procurement
This contract is for an Adaptation related service to owner occupiers and private landlord Tenants across Renfrewshire.
This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following;
- Provide general advice on repairs, improvements and adaptations;
- Assist services users to access available grant funding for adaptations;
- Recommend appropriately vetted local tradesmen to complete the required works;
- Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and
- Inspecting work carried out
This service is to be available to;
- Clients aged 60 years and over;
- Disabled Persons or the Parents or Guardians of Disabled People referred by the Council’s Health & Social Care Partnership.
Full evaluation instructions are detailed within the ITT documents.
two.2.5) Award criteria
Quality criterion - Name: Service Provision / Weighting: 10%
Quality criterion - Name: Priority Service Plan / Weighting: 9%
Quality criterion - Name: Key Performance Indicators / Weighting: 4%
Quality criterion - Name: Complaints Handling / Weighting: 3%
Quality criterion - Name: Mobilisation / Weighting: 2%
Quality criterion - Name: Exit Strategy / Weighting: 2%
Quality criterion - Name: Fair Work First / Weighting: 5%
Quality criterion - Name: Community Benefits - Outcome Menu / Weighting: 6%
Quality criterion - Name: Community Benefits Methodology / Weighting: 4%
Price - Weighting: 55
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The Contract is 1 year with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance.
Please refer to Section II 1.4 of the Contract Notice which details contract renewal options.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
This Contract will include performance conditions relation to Fair Work First and Community Benefits. The tender requests scored community benefits.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 September 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 September 2023
Local time
12:00pm
Place
Tender submissions will be opened remotely at home using an opening committee on PCS-T with two procurement officers.
Information about authorised persons and opening procedure
Tender submissions will be opened remotely at home using an opening committee on PCS-T with two procurement officers.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: July 2026
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The recommended Tenderer will be required to provide at Request for Documentation stage the following documents:
Health and Safety Questionnaire and supporting documentation
S1 Equalities Questionnaire
S2 Equalities Declaration
S3 Tender Compliance Certificate
S4 No Collusion Certificate
S5 Prompt Payment Certificate
S6 Waste Carrier
S8 Services Scorecard
S9 List of Proposed Sub-Contractors
S10 Parent Company Guarantee
Insurance Certification
New Supplier Request Form
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22850. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:713901)
six.4) Procedures for review
six.4.1) Review body
Please refer to VI.4.3 below
UK
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Please refer to VI.4.3 below
UK
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
six.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom