Tender

Ambient Groceries

• NHS Wales Shared Services Partnership

F02: Contract notice

Notice identifier: 2021/S 000-024305

Procurement identifier (OCID): ocds-h6vhtk-02e660

Published 30 September 2021, 12:45pm

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Section I: Contracting authority

I.1) Name and addresses

NHS Wales Shared Services Partnership

4th Floor, Companies House, Cardiff

Cardiff

CF14 3UB

Contact

Georgina Walmsley

Email

georgina.walmsley@wales.nhs.uk

Telephone

+44 2920903857

Country

United Kingdom

NUTS code

UKL - Wales

Internet address(es)

Main address

http://nwssp.nhs.wales/ourservices/procurement-services/

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk/nhs/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk/nhs/

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

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Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Ambient Groceries

Reference number

NMD-OJEU-42026

II.1.2) Main CPV code

• 15000000 - Food, beverages, tobacco and related products

II.1.3) Type of contract

Supplies

II.1.4) Short description

Supply of Ambient Groceries to organisations and sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.1.5) Estimated total value

Value excluding VAT: £11,344,750.32

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Direct Delivery A- General Groceries

Lot No

1

II.2.2) Additional CPV code(s)

• 15800000 - Miscellaneous food products
• 15890000 - Miscellaneous food products and dried goods
• 15850000 - Pasta products
• 15891000 - Soups and broths
• 15870000 - Condiments and seasonings
• 15840000 - Cocoa; chocolate and sugar confectionery
• 15897000 - Canned goods and field rations

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 1 is an all Wales lot for direct supply to NHS Wales sites. The lots is comprised of core and non-core product lines. It is mandatory that all core products are tendered for in order to be considered compliant.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £2,192,965.66

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional Ambient Grocery products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Direct Delivery B- General Groceries

Lot No

2

II.2.2) Additional CPV code(s)

• 15890000 - Miscellaneous food products and dried goods
• 15891000 - Soups and broths
• 15893000 - Dry goods
• 15894000 - Processed food products
• 15870000 - Condiments and seasonings
• 15840000 - Cocoa; chocolate and sugar confectionery

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible

II.2.4) Description of the procurement

Bidders are required to note that Lot 2 is an all Wales lot for direct supply to NHS Wales sites. The lots is comprised of core and non-core product lines. It is mandatory that all core products are tendered for in order to be considered compliant.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £215,374.94

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional Ambient Groceries products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Direct Delivery- Hot Beverages

Lot No

3

II.2.2) Additional CPV code(s)

• 15860000 - Coffee, tea and related products

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible

II.2.4) Description of the procurement

Bidders are required to note that Lot 3 is an all Wales lot for direct supply to NHS Wales sites. The lots is comprised of core and non-core product lines. It is mandatory that all core products are tendered for in order to be considered compliant.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £246,022.93

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional Ambient Groceries products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Direct Delivery- Instant Gluten Free Mixes

Lot No

4

II.2.2) Additional CPV code(s)

• 15891000 - Soups and broths
• 15880000 - Special nutritional products
• 15893100 - Food mixes

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 4 is an all Wales lot for direct supply to NHS Wales sites. The lots is comprised of core and non-core product lines. It is mandatory that all core products are tendered for in order to be considered compliant.

II.2.5) Award criteria

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £2,366.52

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional Ambient Mixes may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Direct Delivery- Retail Hot Beverages

Lot No

5

II.2.2) Additional CPV code(s)

• 15860000 - Coffee, tea and related products

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 5 is an all Wales lot for direct supply to NHS Wales sites. The lots is comprised of core and non-core product lines. It is mandatory that all core products are tendered for in order to be considered compliant.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £239,170.68

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional Hot Beverages products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Direct Delivery- Cooking Oil Delivery & Collection

Lot No

6

II.2.2) Additional CPV code(s)

• 15411200 - Cooking oil

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 6 is an all Wales lot for direct supply of cooking oil and collection of used cooking oil to NHS Wales sites.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £162,129.78

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional Cooking Oil products and associated services may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Various Mixes

Lot No

7

II.2.2) Additional CPV code(s)

• 15612410 - Cake mixes
• 15612420 - Baking mixes
• 15893100 - Food mixes
• 15893200 - Dessert mixes

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 7 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £596,437.04

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional ambient mixes may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Breakfast Cereals

Lot No

8

II.2.2) Additional CPV code(s)

• 15613000 - Cereal grain products
• 15613310 - Prepared breakfast cereals

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 8 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £729,013.29

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional cereal products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Canned

Lot No

9

II.2.2) Additional CPV code(s)

• 15331460 - Canned vegetables
• 15897200 - Canned goods
• 15331423 - Canned tomatoes
• 15240000 - Canned or tinned fish and other prepared or preserved fish
• 15332100 - Processed fruit

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 9 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £2,040,220.24

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional canned products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Various

Lot No

10

II.2.2) Additional CPV code(s)

• 15890000 - Miscellaneous food products and dried goods
• 15893100 - Food mixes
• 15897200 - Canned goods

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 10 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £605,647.85

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional various ambient products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Condiments, Herbs & Spices

Lot No

11

II.2.2) Additional CPV code(s)

• 15870000 - Condiments and seasonings
• 15871000 - Vinegar; sauces; mixed condiments; mustard flour and meal; prepared mustard
• 15871200 - Sauces, mixed condiments and mixed seasonings
• 15871270 - Mixed condiments

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 11 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainaility / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £396,501.92

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional ambient condiments and sauce products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Dried Rice, Pasta, Pulses, Fruit & Nuts

Lot No

12

II.2.2) Additional CPV code(s)

• 15851100 - Uncooked pasta
• 03211300 - Rice
• 03222000 - Fruit and nuts
• 03212200 - Dried leguminous vegetables and pulses

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 12 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £189,268.48

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional dried products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Flour

Lot No

13

II.2.2) Additional CPV code(s)

• 15612130 - Plain flour
• 15612190 - Self-raising flour

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 13 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £122,782.16

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional flour products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Coffee

Lot No

14

II.2.2) Additional CPV code(s)

• 15861000 - Coffee

II.2.3) Place of performance

NUTS codes

• UKL - Wales

II.2.4) Description of the procurement

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £266,948.17

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional coffee products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Other Hot Beverages

Lot No

15

II.2.2) Additional CPV code(s)

• 15864100 - Teabags
• 15860000 - Coffee, tea and related products

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible

II.2.4) Description of the procurement

Bidders are required to note that Lot 15 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £617,467.39

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional hot beverage products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Long Life Milks, Cream & Custard

Lot No

16

II.2.2) Additional CPV code(s)

• 15512900 - Whipping cream
• 15511210 - UHT milk

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 16 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £876,800.12

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional milk/cream products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Preserves & Spreads

Lot No

17

II.2.2) Additional CPV code(s)

• 15332200 - Jams and marmalades; fruit jellies; fruit or nut purée and pastes

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible

II.2.4) Description of the procurement

Bidders are required to note that Lot 17 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £383,556.92

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional ambient preserves/ spreads products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Stocks & Bouillon

Lot No

18

II.2.2) Additional CPV code(s)

• 15891610 - Mixes for stocks

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 18 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £175,387.64

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional stock and bouillon products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Sugar & Sweeteners

Lot No

19

II.2.2) Additional CPV code(s)

• 15831000 - Sugar
• 15831200 - White sugar

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.

II.2.4) Description of the procurement

Bidders are required to note that Lot 19 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainaility / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £482,834.44

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional sugar products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Stores- Biscuits

Lot No

20

II.2.2) Additional CPV code(s)

• 15821200 - Sweet biscuits

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible

II.2.4) Description of the procurement

Bidders are required to note that Lot 20 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) as well as the Welsh Blood Service Stores, for distribution to sites across NHS Wales.

II.2.5) Award criteria

Quality criterion - Name: Environmental Sustainability / Weighting: 5

Quality criterion - Name: Ethical Sustainability / Weighting: 5

Quality criterion - Name: Social Value / Weighting: 10

Quality criterion - Name: Contract Management / Weighting: 10

Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10

Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2

Cost criterion - Name: Cost / Weighting: 55.8

Cost criterion - Name: Fixed Price / Weighting: 3

II.2.6) Estimated value

Value excluding VAT: £803,854.16

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Additional biscuit products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

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Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

N/A

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Criteria as stated in the procurement documents.

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Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 20

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2020/S 247-615530

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

1 November 2021

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31 March 2022

IV.2.7) Conditions for opening of tenders

Date

8 November 2021

Local time

12:00pm

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Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Further notices may be published in 3-4 years time following the contract start date.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

By powers and duties contained in the NHS (Wales) Act 2006, the Well-being of Future Generations (Wales) Act 2015, the Social Services

and Well-being (Wales) Act 2014 and The Healthy Eating in Schools (Nutritional Standards and Requirements) (Wales) Regulations 2013

the following Framework Agreement may be accessed by the public sector bodies listed below to the extent that they are engaged in the

management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible:

Blaenau Gwent County Borough Council

Bridgend County Borough Council

Caerphilly County Borough Council

Cardiff Council

Carmarthenshire County Council

City & County of Swansea

Conwy County Borough Council

Cyngor Gwynedd Council

Cyngor Sir Ceredigion County Council

Denbighshire County Council

Flintshire County Council

Isle of Anglesey County Council

Merthyr Tydfil County Borough Council

Monmouthshire County Council

Neath Port Talbot County Borough Council

Newport City Council

Pembrokeshire County Council

Powys County Council

Rhondda Cynon Taf County Borough Council

Torfaen County Borough Council

Vale of Glamorgan Council

Wrexham County Borough Council

Welsh Local Government Association (WLGA)

For the purpose of clarity, the values noted in this notice relate only to NHS Wales Health Board and Trust expenditure and any additional

Call Off from this framework would be subject to the limitations of the Public Contract Regulations 2015 (as amended).

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=112623

(WA Ref:112623)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom