Section one: Contracting authority
one.1) Name and addresses
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
DD1 1NZ
Contact
Alix Finlayson
alix.finlayson@dundeecity.gov.uk
Telephone
+44 1382433691
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for the Provision of Dundee Christmas Village
Reference number
DCC/CD/18/24
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
It is Dundee City Council’s ambition to continue to improve the city’s celebrations by hosting the main Christmas Village in Dundee’s City Square in 2024 which should include the following elements.
The award is for a Christmas Village in City Square, which operates 7 days a week and features.
A real ice rink, minimum size of 10m x 20m, managed by the appointed company, providing an authentic ice-skating experience for visitors.
A varied food and drink offering that provides a sense of place to Dundee and caters for a range of tastes and dietary requirements.
A funfair, which has an appropriate mix of traditional, family, and thrill rides. These should be themed appropriately for the season. Traditional elements that align with the weight restriction and site capacity will be considered.
Associated theming and dressing, including but not limited to, Christmas decorations, light features, projections, background music and designed site signage.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £540,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee City Centre
two.2.4) Description of the procurement
This procurement process is for the contract the provision of a Christmas Village within the Dundee City Centre.
Dundee’s annual events portfolio offers a rich and varied programme of attractions, activities and celebrations throughout the year which are designed to attract visitors to the city, to improve the quality of life of those who live or work in Dundee, and to strengthen Dundee’s image and reputation. As part of the Council’s ongoing commitment to improving the city’s cultural and event offering, Dundee City Council seeks competent proposals for the delivery of Dundee’s Christmas Village 2024.
Previously, Dundee’s Christmas activities have taken place in City Square and Slessor Gardens, over a 6-week period, starting the fourth week in November and ending on the first week in January. Previous events featured a range of elements, including a real ice rink, food & drink outlets, chalet markets featuring a wide range of makers and traders, family attractions, rides, and a Santa’s grotto.
It is Dundee City Council’s ambition to continue to improve the city’s celebrations by hosting the main Christmas Village in Dundee’s City Square in 2024 which should include the following elements.
The requirement is for a Christmas Village in City Square, which operates 7 days a week and features listed below.
A real ice rink, minimum size of 10m x 20m, managed by the appointed company, providing an authentic ice-skating experience for visitors.
A varied food and drink offering that provides a sense of place to Dundee and caters for a range of tastes and dietary requirements.
A funfair, which has an appropriate mix of traditional, family, and thrill rides. These should be themed appropriately for the season. Traditional elements that align with the weight restriction and site capacity will be considered.
Associated theming and dressing, including but not limited to, Christmas decorations, light features, projections, background music and designed site signage.
We expect the operator to allocate a minimum of 20% of market spaces to local traders, thereby promoting community engagement and supporting local businesses.
It is anticipated that to deliver these elements, the winning contractor will be required to hire equipment and to work with third parties to put suitable arrangements in place. Competent specialists should be used for each aspect where this is not available in-house.
In addition to responsibility for the areas above, the management of the Village, including but not limited to stewarding, first aid, staffing, and emergency evacuation will also remain the responsibility of the winning contractor of this tender as well as marketing and promotion.
two.2.5) Award criteria
Quality criterion - Name: Community Benefits (question 1) / Weighting: 2
Quality criterion - Name: Community Benefits (question 2) / Weighting: 1
Quality criterion - Name: Fair Work First / Weighting: 2
Quality criterion - Name: Method Statement 1 Christmas Village Proposal / Weighting: 40
Quality criterion - Name: Method Statement 2 Production Management and Health and Safety / Weighting: 15
Quality criterion - Name: Method Statement 3 Partnership and Promotion / Weighting: 10
Quality criterion - Name: Method Statement 4 Activation of UTG / Weighting: 10
Quality criterion - Name: Compliant with Specification of Requirements / Weighting: pass/fail
Quality criterion - Name: CDM Construction design and Management Regulations 2015 / Weighting: pass/fail
Quality criterion - Name: Duty of Care, Health and Safety and Risk Management / Weighting: Pass/fail
Quality criterion - Name: Health and Safety 1 / Weighting: pass/fail
Quality criterion - Name: Health and Safety 2 / Weighting: pass/fail
Quality criterion - Name: Communications Plan outline / Weighting: pass/fail
Quality criterion - Name: Environment / Weighting: Pass/Fail
Quality criterion - Name: Fair Tax Declaration / Weighting: Pass/ fail
Price - Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-015174
Section five. Award of contract
Contract No
DCC/CD/18/24
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 August 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
NL Productions Ltd.
Assembly Street, Leith
Edinburgh
EH6 7BQ
phil.ohalloran@nl-productions.co.uk
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £540,000
Section six. Complementary information
six.3) Additional information
(SC Ref:774201)
six.4) Procedures for review
six.4.1) Review body
Dundee Sherriff Court and Justice of the Peace Court
Sherriff House, 6 West Bell Street
Dundee
DD1 9AD
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Scottish Court Service
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XD
Telephone
+44 1314443300
Country
United Kingdom