Section one: Contracting authority
one.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
Telephone
+44 2870123750
Country
United Kingdom
NUTS code
UKN0 - Northern Ireland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Creative Design Services
Reference number
project_26487
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
The University is seeking to establish a contract with a Contractor to help support the delivery of on-brand communications that bring cohesion across the University’s complex structure, clearly communicates its cores values and unique proposition, and successfully engages key internal and external stakeholders.
This Creative Design Services contract is for multiple University projects, which can vary in size and scope depending on business area and geographic location. Design and content production for print and digital outputs as well as campaign planning, management and evaluation will be required from the Contractor.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79415200 - Design consultancy services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Belfast, Coleraine, Magee and Jordanstown campuses.
two.2.4) Description of the procurement
The University is seeking to establish a contract with a Tenderer to help support the delivery of on-brand communications that bring cohesion across the University’s complex structure, clearly communicates its cores values and unique proposition, and successfully engages key internal and external stakeholders.
This Creative Services contract is for multiple University projects during the life of the contract, which can vary in size and scope depending on business area and geographic location. The following will be required from the Tenderer.
• Digital assets – including but not limited to - gifs, statics and carousels for social platforms, assets for digital screens, assets for projections screens and out of home media screens, custom QR codes.
• Web design – including but not limited to – front end design that would be hosted on the university platform and systems. This could be for spin off funded projects or specific campaigns.
• Audio-visual production - including but not limited to – filming media events with vox pops and piece to camera, drone work across our campuses, sales tools based on our locations and student testimonials, on location as well as self-filmed editing, documentaries on our legacy work, TV commercials including broadcast clearance.
• Graphic design – including but not limited to – design of look and feel of campaigns, design of cover and spreads of documents such as prospectus, annual review, design of signage interior/exterior, design of window graphics, design of menus and promotional materials.
• Artworking – including but not limited to – text amends, copy and image layout from existing templates, roll out of pages from an approved creative concept, typesetting and colour correction, minor amends to an existing piece of design.
The successful Tenderer will be required to work across various departments and business areas within the university to deliver a comprehensive graphic design service, through all stages from initial concept (where required) to production-ready formats.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £730,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
It is anticipated the contract will be for two (2) years initially, with an option to extend for any periods up to and including 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The anticipated spend on this contract is noted in II.2.6; however, the University cannot give any guarantee as to the future value or volume of business awarded through this contract. The University reserves the right to modify this contract, under Regulation 72(1)(a) of the Public Contract Regulations 2015, in events of higher or lower spend necessitated by unexpected occurrences.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 November 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
1 November 2021
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).