Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF SOUTHAMPTON
BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD
SOUTHAMPTON
SO171BJ
Contact
Emma Raddon
Telephone
+44 2380592654
Country
United Kingdom
Region code
UKJ32 - Southampton
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.southampton.ac.uk/
Buyer's address
https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
National Institute for Health Research (NIHR) Journals Library : Production Services
Reference number
2021UoS-0341
two.1.2) Main CPV code
- 22121000 - Technical publications
two.1.3) Type of contract
Supplies
two.1.4) Short description
The NIHR Journals Library (NJL) currently comprises a suite of five, Open Access, monograph-format journals providing an important and permanent archive of research funded by the NIHR. The ability to ensure a robust editorial and production process in which the NIHR's research programmes and the Department of Health and Social Care have full confidence is an essential requirement of this contract.
A production services supplier will be required by the NJL from July 2022 to provide publishing production services on delivered manuscripts of funded research which will include: project management; full copyediting: typesetting (XML-first); proofreading; artwork - illustration re draw; infographic design; publishing technology support; indexing: PID and metadata management of each issue. The contractor will have an agreed Service Level Agreement and will have access to and maintain relationships with authors, editors and the NETSCC Editorial Office.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £6,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79822000 - Composition services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
two.2.4) Description of the procurement
The University is seeking to engage a supplier with a strong track record of successfully delivering publishing production services within scholarly communications field. During 2022, the NIHR Journal Library (NJL) plans to transition to a new publishing model - a "threaded-publication" format. Instead of publishing a monograph the NJL will publish a series of shorter research articles during the course of the research, that will report on the different elements of the commissioned work - then threading the articles and a synopsis document together online to provide complete publication of the commissioned research.
To achieve this, the following activities summarise what is considered within scope of this procurement:
• Editorial and production management of NJL peer-reviewed and accepted manuscripts through to delivery of files that meet NJL publishing model and web platform specification
• To include copy-edit, artwork redraw, Typesetting XML-First, proofing, metadata management, Indexing.
• Journal development - there will be variations to the contract during the contracting period relating to an increase to the numbers of expected manuscripts
• The provision or management of the NJL website is excluded from the scope of this project.
Total and complete publication of research findings is part of the NIHR's commitment to the principles of open access and adding value to all stages of research, ensuring best use of public money to benefit the health and wealth of the nation.
The NIHR was the world's first health and care research funder to publish comprehensive accounts of its commissioned research within its own publicly and permanently available online journal series. The NIHR Journals Library currently comprises a suite of five open access peer-reviewed journals reporting results from a range of health and care research areas.
They are:
• Health Technology Assessment
• Efficacy and Mechanism Evaluation
• Health and Social Care Delivery Research
• Public Health Research
• Programme Grants for Applied Research
A sixth journal, Global Health Research, is in development and will be added to the suite of journals during the proposed contract term.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Pricing / Weighting: 30
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-000785
Section five. Award of contract
Contract No
2021UoS-0341
Title
National Institute for Health Research (NIHR) Journals Library: Production Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 August 2022
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Newgen Publishing UK Limited
Willow Court, Beeches Green
Stroud
GL5 4BJ
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Companies House
6754291
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £6,000,000
Total value of the contract/lot: £6,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Southampton
Southampton
SO17 1BJ
Country
United Kingdom