Section one: Contracting authority
one.1) Name and addresses
West Dunbartonshire Council
16 Church Street
Dumbarton
G82 1QL
corporate.procurement@west-dunbarton.gov.uk
Country
United Kingdom
NUTS code
UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Internet address(es)
Main address
http://www.west-dunbarton.gov.uk/business/suppliers/procurement/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Fit of Environmental Sensors
Reference number
2324-14
two.1.2) Main CPV code
- 35125100 - Sensors
two.1.3) Type of contract
Supplies
two.1.4) Short description
West Dunbartonshire Council (the Council) wishes to install environmental sensors in our homes to provide the Council, and crucially also our tenants, with real time information on humidity and air quality in our properties. High levels of humidity is a risk factor for mould and can signify damp meanwhile poor air quality has consequences for health and wellbeing. These sensors will allow the Council to identify problematic properties where we need to take action for example investigating damp or providing tenant with advice.
two.1.5) Estimated total value
Value excluding VAT: £4,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90700000 - Environmental services
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
two.2.4) Description of the procurement
West Dunbartonshire Council (the Council) wishes to install environmental sensors in our homes to provide the Council, and crucially also our tenants, with real time information on humidity and air quality in our properties. High levels of humidity is a risk factor for mould and can signify damp meanwhile poor air quality has consequences for health and wellbeing. These sensors will allow the Council to identify problematic properties where we need to take action for example investigating damp or providing tenant with advice.
two.2.5) Award criteria
Quality criterion - Name: Cost / Weighting: 5%
Quality criterion - Name: Quality / Weighting: 15%
Quality criterion - Name: Service / Weighting: 2.5%
Quality criterion - Name: Sustainability / Weighting: 2.5%
Quality criterion - Name: Fair Work First / Weighting: 2.5%
Quality criterion - Name: Social Benefit / Weighting: 2.5%
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Electricians qualified to 18th Edition for works connected to the mains system and use of staff who have already or are willing to undertake (at their own cost if there is one) appropriate training with the supplier of devices to ensure proper setup and installation/ administration of the system.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Minimum level(s) of standards required:
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
With reference to SPD questions:
4B.1,& 4B.2 Turnover - supplier must demonstrate and annual turnover for each of the two previous years of greater than two times the annual value of contract on offer est.2,000,000 GBP, therefore a turnover of 4,000,000 GBP is required
4B.4 Ratios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing .
- (Ratio 1) Acid Test – (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.
- (Ratio 2) Return on Capital Employed %– Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.
- (Ratio 3) Current Ratio – Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.
WDC will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.
Insurance
Q4B.5.1 –It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below.
- Employers Liability Insurance - 10 million GBP
Q4B5.2
- Public and Product Liability Insurance - 10 million GBP each
three.1.3) Technical and professional ability
List and brief description of selection criteria
SPD questions 4C.1, 4C2.1, 4C.8.1, 4C.8.2, 4C.10, 4D.1
Minimum level(s) of standards possibly required
Minimum level(s) of standards required:
These question will be scored in line with “Evaluation Methodology” as detailed in WD01 however a minimum “pass” threshold of 2 acceptable(50%) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress to stage 2 “award criteria (Technical & Commercial envelopes)
With reference to SPD question 4C.1, bidders will be required to provide 2 examples in the last 5 years or similar value, that demonstrate that they have the relevant experience and capacity to deliver the work as detailed in the description of this Contract Notice and as detailed description of works within the Tender document and Specification uploaded within the general attachments area.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 September 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
18 September 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24541. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Social Benefits are a key component in maximising social, economic, and environmental benefits. The key principles of including social benefits within contracts are to ensure they are proportionate, deliverable and relevant to that contract. This Contract will set a minimum number of points (80) to receive marks during the social benefits response evaluation.
Please refer to the attachment WD19 Social Benefits in Procurement Questionnaire for Community Benefit requirements regarding this contract.
Tenderers are requested to offer community benefits within the technical envelope (ITT) responses, if accepted by the council they will be a contractual requirement.
(SC Ref:741947)
six.4) Procedures for review
six.4.1) Review body
Dumbarton Sheriff Court and Justice of the Peace Court
Sheriff Court House, Church Street
Dumbarton
G82 1QR
Country
United Kingdom