Scope
Reference
1361
Description
Leigh Academies Trust (LAT) is inviting tenders for the supply of standard natural gas to its estate, covering 65 gas supply points across multiple educational sites. The Trust has a combined annual consumption of approximately 14.8 million kWh. The appointed supplier will be required to provide 100% fully fixed pricing for the full contract duration, with contract commencement on 1st October 2025. LAT is a multi-academy trust operating a number of primary, secondary and special academies across the South East of England. The Trust is committed to ensuring energy procurement delivers value for money, budget certainty, and high standards of service to support its operational needs. To support this procurement and manage the ongoing contract, LAT has engaged E3 Energy Ltd as its energy consultant. E3 Energy will act on the Trust's behalf for day-to-day contract management, data handling (including Automated Meter Reading), invoice validation and supplier liaison. In addition to gas supply, the successful supplier will be expected to provide portfolio management support (including the timely addition or removal of sites), clear and accurate billing, dedicated account management, and the provision of validated energy data to support LAT's digital and reporting requirements.
Total value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 2 October 2029
- 4 years, 2 days
Main procurement category
Services
CPV classifications
- 09123000 - Natural gas
- 65200000 - Gas distribution and related services
- 71314000 - Energy and related services
Contract locations
- UKJ4 - Kent
Participation
Legal and financial capacity conditions of participation
A legal, and financial capacity conditions of participation are outlined in the procurement documents.
Technical ability conditions of participation
All technical ability conditions of participation are outlined in the procurement documents.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
19 June 2025, 5:00pm
Tender submission deadline
26 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 22 May 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | The pricing submission is worth 70% of the overall weighting. The scores given in this section are calculated using a formula where the lowest submitted, compliant, price is given all 70 marks and... |
Price | 70% |
| Quality | Method statement questions for response have been issued with the tender documents. 30% of the overall weighting will be attributed to the responses to these questions. The questions themselves, and... |
Quality | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Utilities
Justification for not publishing a preliminary market engagement notice
Leigh Academies Trust has elected not to publish a preliminary market engagement notice for this procurement on the basis that the requirement - the supply of standard natural gas to multiple educational sites - represents a well-established, mature market with clearly understood products and service expectations. Additionally, the Trust has appointed an experienced energy consultancy (E3 Energy Ltd) to provide market insight and represent its interests. E3 Energy's role ensures informed access to current market conditions, supplier capabilities, and commercial norms, thereby reducing the need for broader market sounding at this stage. As such, direct progression to a competitive tender is considered proportionate and appropriate.
Contracting authority
Leigh Acadamies Trust
- Public Procurement Organisation Number: PPHY-8248-QLPQ
Strood Academy
Rochester
ME2 2SX
United Kingdom
Contact name: Joey Barron
Region: UKJ41 - Medway
Organisation type: Public authority - sub-central government