Section one: Contracting authority
one.1) Name and addresses
NHS England
Quarry House, Quarry Hill
Leeds
LS2 7UE
Contact
Garry Mitchell
commercial.procurementhub@nhs.net
Telephone
+44 7786275627
Country
United Kingdom
Region code
UK - United Kingdom
NHS Organisation Data Service
NHS England
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://atamis-1928.my.site.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://atamis-1928.my.site.com/s/Welcome
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHS England - Dynamic Purchasing System for the Provision of Lloyd George Record Digitialisation Services
Reference number
NHSE/DPS/00001
two.1.2) Main CPV code
- 79999100 - Scanning services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS England (NHSE) are seeking to extend the existing DPS to support the national approach to the digitisation of Lloyd George records in GP practices. Corresponding TED notice reference is 2020/S 027-063375 published on 7 August 2020.
The National Commercial & Procurement Hub (on behalf of NHSE) is seeking suitably experienced and qualified suppliers to join a Dynamic Purchasing System (DPS) as the vehicle for the procurement of digitisation services for NHS Integrated Care Boards (ICB's), and other Contracting Authorities identified on a regional or local basis.
The DPS will be divided into three Categories (Lots):
Lot 1 Scanning services
Lot 2 Integration with foundation clinical system
Lot 3 Scanning services/integration with foundation clinical system (being the aggregate subject-matter of Lots 1 and 2).
Suppliers interested in performing the services covered by both Lots 1 and 2, may apply for Lot 3 in addition to applying for both Lots 1 and 2.
The awarding of specific contracts will be via invitation to tender to Suppliers listed on the established DPS.
Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT.
Full details and procurement documents can be found on Atamis after supplier registration by accessing via the reference and link below.
DPS for digitisation of Lloyd George records
Reference C299199
https://atamis-1928.my.site.com/s/Welcome
two.1.5) Estimated total value
Value excluding VAT: £90,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Scanning Services
Lot No
1
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 63121100 - Storage services
- 72317000 - Data storage services
- 72512000 - Document management services
- 79996100 - Records management
- 92512100 - Archive destruction services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 is for scanning services which includes the end to end process of collection of records, scanning, quality assurance, and destruction (see specification for full details).
Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT.
The estimated total value is £90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 1 is £75m.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Further Lots may be added to support the national roll out of Lloyd George, extension to other UK countries or other types of medical records scanning e.g. hospital records. Please refer to the accompanying Memorandum of Information for more detail as to the actual and potential scope of the DPS.
two.2) Description
two.2.1) Title
Integration with Foundation Clinical System
Lot No
2
two.2.2) Additional CPV code(s)
- 48613000 - Electronic data management (EDM)
- 48814400 - Clinical information system
- 72512000 - Document management services
- 79996100 - Records management
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 - integration with foundation clinical system requires either:
• the upload of the digital LG records directly to the patient record in the GP practice clinical system; or
• store the digital LG records in an e-cloud hosted solution and provide a link to the digital file from within the patient record in the GP practice clinical system.
Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT.
The estimated total value is £90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 2 is £17.5m.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £17,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Further Lots may be added to support the national roll out of Lloyd George, extension to other UK countries or other types of medical records scanning e.g. hospital records. Please refer to the accompanying Memorandum of Information for more detail as to the actual and potential scope of the DPS.
two.2) Description
two.2.1) Title
Scanning Services and Integration with Clinical Foundation System
Lot No
3
two.2.2) Additional CPV code(s)
- 48613000 - Electronic data management (EDM)
- 48814400 - Clinical information system
- 60000000 - Transport services (excl. Waste transport)
- 63121000 - Storage and retrieval services
- 72317000 - Data storage services
- 72512000 - Document management services
- 79996100 - Records management
- 92512100 - Archive destruction services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 3 is for:
• scanning services which includes the end to end process of collection of records, scanning, quality assurance, and destruction (see specification for full details); and
• integration with foundation clinical system which requires either:
o the upload of the digital LG records directly to the patient record in the GP practice clinical system; or
o store the digital LG records in an e-cloud hosted solution and provide a link to the digital file from within the patient record in the GP practice clinical system.
Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT.
The estimated total value is £90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 3 is £90m.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £90,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Further Lots may be added to support the national roll out of Lloyd George, extension to other UK countries or other types of medical records scanning e.g. hospital records. Please refer to the accompanying Memorandum of Information for more detail as to the actual and potential scope of the DPS.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See Selection Questionnaire
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 027-063375
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 August 2026
Local time
12:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The overarching technical specification upon which the Dynamic Purchasing System is established will be subject to change throughout the lifetime of the Dynamic Purchasing System in order to achieve alignment with national standards as they evolve. For more information on this, please refer to the accompanying Memorandum of Information.
The scope of the Dynamic Purchasing System may be subject to variation throughout its lifetime in order to incorporate digitisation services which span across other parts of the UK or additional care settings (including secondary and urgent care). This may be by way of the addition of lots or otherwise. For more information on this, please refer to the accompanying Memorandum of Information.
Any such change will be subject to full approval and economic operators will be notified of any such planned changes.
It is envisaged that this Dynamic Purchasing System, once established, will be used by the following public sector bodies (and all successors thereto) in England as described below.
The public sector bodies to whom the use of this Dynamic Purchasing System will be open include:
(1) All National Health Service (NHS) bodies in England, including but not limited to
(i) acute trusts
(ii) health and care trusts
(iii) mental health trusts
(iv) Integrated Care Systems (ICBs)
(v) ambulance trusts
(vi) area teams
(vii) special health authorities
(viii) NHS England.
(2) All local authorities
Interested providers will be able to view this notice via the e-procurement system Atamis, available on the following link:
https://atamis-1928.my.site.com/s/Welcome
In order to submit a bid, you will need to be registered on the e-procurement system and 'express an interest', and then complete a response as specified within the procurement documents.
On registration, please include at least two contacts to allow for access to the system in times of absence.
The services are deemed to be subject to the full regime of current procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015 (as amended). This contract will therefore be awarded in accordance with the provisions applicable in Regulation 5 of the Public Contracts Regulations 2015 and the Dynamic Purchasing System operated in accordance with Regulation 34 thereof.
The contracting authority intends to observe the provisions and 10 day standstill period described in the Public Contracts Regulations 2015 (as amended) as far as applicable. Unsuccessful Bidders and applicants will receive scores and reasons why the Bidder/applicant was unsuccessful. Deadlines for lodging appeals should be in accordance with the Regulations.
six.4) Procedures for review
six.4.1) Review body
NHS England
Quarry House, Quarry Hill
Leeds
LS2 7UE
commercial.procurementhub@nhs.net
Telephone
+44 7786275627
Country
United Kingdom