Section one: Contracting authority
one.1) Name and addresses
Housing 21
BASEMENT STORE 1 TRICORN HOUSE 51 53 HAGLEY ROAD, 51-53 Hagley Road
BIRMINGHAM
B168TP
Contact
Manjeet Singh Sandhu
manjeet.sandhu@housingandcare21.co.uk
Telephone
+44 03007901193
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Not for profit
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Water Hygiene Management Services
two.1.2) Main CPV code
- 90733400 - Surface water treatment services
two.1.3) Type of contract
Services
two.1.4) Short description
Housing 21 is a leading not for profit provider of Retirement Housing and Extra Care for older people of modest means. Housing 21 has over 450 courts and are legally committed to ensuring that resident’s safety is achieved. Water hygiene services must be completed in line with industry standards and risks identified and resolved to ensure safety standards are achieved.
Housing 21 has requirements for two key water prevention methods including firstly; suppliers work towards achieving compliance with a monitoring programme of water checks to ensure water within the system is being stored appropriately to reduce risk of legionella and other water-based bacteria’s cultivating. Secondly scheduled surveys of the water system to assess the risk of exposure to legionella bacteria. As part of the service a risk assessment engineer will inspect, assess, and certify the water system and provide a written report on condition and safety.
two.1.5) Estimated total value
Value excluding VAT: £4,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Tenderers can submit bids for all three lots, but will only be awarded a maximum of two lots.
two.2) Description
two.2.1) Title
Water Hygiene Management Services
Lot No
Lot 1 - North Region
two.2.2) Additional CPV code(s)
- 45232430 - Water-treatment work
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
- UKC - North East (England)
Main site or place of performance
NORTH WEST (ENGLAND),NORTH EAST (ENGLAND)
two.2.4) Description of the procurement
Housing 21 is legally committed to ensuring that resident’s safety is achieved. Water hygiene services must be completed in line with industry standards and risks identified and resolved to ensure safety standards are achieved.
Housing 21 currently uses two suppliers to provide services across three regions (north, central, and south), the suppliers work towards providing three services. Firstly, suppliers work towards achieving compliance with a monitoring programme of water checks to ensure water within the system is being stored appropriately to reduce risk of legionella and other water-based bacteria’s cultivating.
Secondly scheduled surveys of the water system to assess the risk of exposure to legionella bacteria. As part of the service a risk assessment engineer will inspect, assess, and certify the water system and provide a written report on condition and safety. And thirdly court managers can use the suppliers (or their locally based contractors) to complete remedial works.
The north region has 171 courts and details are of these are located in the tender documents.
The contract term is 5 years with the possibility of a two-year extension. Housing 21 wishes to develop a long last collaborative relationship with successful suppliers and trust the contract term reflects this.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract term is five years with the possibility of a two year extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/Y7THWE54J3
two.2) Description
two.2.1) Title
Water Hygiene Management Services
Lot No
Lot 2 - Central region
two.2.2) Additional CPV code(s)
- 45232430 - Water-treatment work
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKG3 - West Midlands
Main site or place of performance
EAST MIDLANDS (ENGLAND),WEST MIDLANDS (ENGLAND),West Midlands
two.2.4) Description of the procurement
Housing 21 is legally committed to ensuring that resident’s safety is achieved. Water hygiene services must be completed in line with industry standards and risks identified and resolved to ensure safety standards are achieved.
Housing 21 currently uses two suppliers to provide services across three regions (north, central, and south), the suppliers work towards providing three services. Firstly, suppliers work towards achieving compliance with a monitoring programme of water checks to ensure water within the system is being stored appropriately to reduce risk of legionella and other water-based bacteria’s cultivating.
Secondly scheduled surveys of the water system to assess the risk of exposure to legionella bacteria. As part of the service a risk assessment engineer will inspect, assess, and certify the water system and provide a written report on condition and safety. And thirdly court managers can use the suppliers (or their locally based contractors) to complete remedial works.
The central region has 144 courts and details are of these are located in the tender documents.
The contract term is 5 years with the possibility of a two-year extension. Housing 21 wishes to develop a long last collaborative relationship with successful suppliers and trust the contract term reflects this.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract term is 5 years with the possibility of a five year extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Water Hygiene Management Services
Lot No
Lot 3 - South region
two.2.2) Additional CPV code(s)
- 45232430 - Water-treatment work
two.2.3) Place of performance
NUTS codes
- IE052 - South-East
- UKI - London
- IE053 - South-West
Main site or place of performance
South-East,LONDON,South-West
two.2.4) Description of the procurement
Housing 21 is legally committed to ensuring that resident’s safety is achieved. Water hygiene services must be completed in line with industry standards and risks identified and resolved to ensure safety standards are achieved.
Housing 21 currently uses two suppliers to provide services across three regions (north, central, and south), the suppliers work towards providing three services. Firstly, suppliers work towards achieving compliance with a monitoring programme of water checks to ensure water within the system is being stored appropriately to reduce risk of legionella and other water-based bacteria’s cultivating.
Secondly scheduled surveys of the water system to assess the risk of exposure to legionella bacteria. As part of the service a risk assessment engineer will inspect, assess, and certify the water system and provide a written report on condition and safety. And thirdly court managers can use the suppliers (or their locally based contractors) to complete remedial works.
The south region has 183 courts and details are of these are located in the tender documents.
The contract term is 5 years with the possibility of a two-year extension. Housing 21 wishes to develop a long last collaborative relationship with successful suppliers and trust the contract term reflects this.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract term is 5 years with the possibility of a five year extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 October 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
29 October 2021
Local time
12:01pm
Place
Online
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Between 3 to five years.
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/Y7THWE54J3
GO Reference: GO-2021928-PRO-18983153
six.4) Procedures for review
six.4.1) Review body
Housing and Care 21
10th Floor, Tricorn House, 51-53 Hagley Road
Birmingham
B16 8TP
Country
United Kingdom