Section one: Contracting authority
one.1) Name and addresses
THAMES VALLEY POLICE
HQ North
KIDLINGTON
OX52NX
thom.wilson@thamesvalley.pnn.police.uk
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Internet address(es)
Main address
https://www.thamesvalley.police.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ACCESS CONTROL GATES & BARRIERS - SERVICE, MAINTENANCE & NEW INSTALLATIONS
Reference number
PR20009
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This is an award notice; The purpose of this requirement is to ensure that the Gates, Barriers and their associated equipment is adequately inspected and serviced at regular intervals, in order to maintain such equipment in operational condition at all times and includes the replacement/upgrade of existing and new installation sites. The contractor will be required, under this contract, to carry out the necessary periodic inspection and servicing and provide an emergency 24/7/365 callout service throughout the period of the contract. The regular servicing will be carried out with the accepted 'service visit rates' and emergency call out services will be provided at the accepted day-work (inclusive) rates as indicated on the tender summary.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £604,680
two.2) Description
two.2.2) Additional CPV code(s)
- 34928300 - Safety barriers
- 42961100 - Access control system
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
two.2.4) Description of the procurement
Scope of work
The contractor shall be required to undertake maintenance of (but not limited to) all equipment and accessories across the estate that are required for satisfactory operation of the Gates, Barriers and turnstile. All systems including controls shall be maintained as detailed under the relevant section of this specification. Any replacement parts shall be an additional cost to the contract at the rate identified within the tender pricing matrix. Prior to the commencement of the works, the contractor shall attend an initial site meeting with the TVP Contract manager and occupant to fully discuss all aspects of the contract. The contractor is to note that the premises will be occupied whilst works are carried out. All due care is to be taken to ensure minimum disruption to the building occupants. Occupants of the building to be given a minimum of one weeks' notice prior to commencement of any works. A full site list is to be provided.
two.2.5) Award criteria
Quality criterion - Name: Deliverables / Weighting: 70%
Quality criterion - Name: Cost / Weighting: 30%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2.14) Additional information
Initial contract 2 years plus potential for 2 year extension to 2025
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 056-134527
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
PR20009
Title
ACCESS CONTROL GATES & BARRIERS - SERVICE, MAINTENANCE & NEW INSTALLATIONS
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2021
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Security solutions (Northern) Ltd
Bolton
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £604,680
Total value of the contract/lot: £604,680
Section six. Complementary information
six.3) Additional information
or by telephoning our helpdesk on
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service (PPRS)
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 03450103503
Country
United Kingdom