Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
ProcurementServicesenquiries@wales.nhs.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Blood Establishment Computer System (BECS)
Reference number
AW101
two.1.2) Main CPV code
- 72268000 - Software supply services
two.1.3) Type of contract
Services
two.1.4) Short description
Procurement of a 'rights to use license' to continue to access the Blood Establishment Computer System. Plus license maintenance and support. Associated project management and consultancy.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,200,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72263000 - Software implementation services
- 72267000 - Software maintenance and repair services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Welsh Blood Service, Talbot Green, Llantrisant.
two.2.4) Description of the procurement
Procurement of a ‘rights to use’ software license for the on-premise provision of the Blood Establishment Computer System (BECS) via its ‘ePROGESA’ platform and associated modules including but not limited to the eDRM (Electronic Donor Records Management) service – a module of ‘ePROGESA. Maintenance and support of the software, upgrades, project management and consultancy fees to support implementation of functionality and the delivery of functional enhancements.
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a further 12 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
See VI.1)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
WBS intended to run a new competition for this requirement during 2020 and for a new agreement to commence with a ‘go live’ service date during 2022. The running of the competitive exercise was significantly delayed due to the resources within the WBS being redirected to support the NHS Wales response to the Covid-19 pandemic.
The Authority therefore needs to replan this competition and intends to publish a Prior Information Notice (PIN) during the autumn of 2022 to commence the process.
To ensure contractual arrangements remain in place to maintain the continuity of this critical service, the Authority intends to use the negotiated procedure without prior publication in accordance with the use of Public Contract Regulations 2015 32 (2)(b)(ii) and (iii), competition is absent for technical reasons and (2)(b)(iii) - the protection of exclusive rights, including intellectual property rights.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
AW092
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
10 August 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
MAK-SYSTEM
35 square de Meeus
Brussels
1000
Telephone
+33 646121360
Fax
+33 000000000
Country
Belgium
NUTS code
- BE - Belgium
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £522,362
Section six. Complementary information
six.3) Additional information
The Authority intends to award an agreement to MAK-System for a period of up to 2 years, plus an option to extend for a further period of up to 12 months for the reasons provided in this notice.
Should this extension need to be executed, it will be conditionally upon the Authority having run the new procurement and be in the implementation stage of the new agreement.
It is also the intention of the Authority to publish a new Prior Information Notice for a new competition in the autumn of 2022.
(WA Ref:120596)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
NHS Wales Shared Services Partnership on behalf of Welsh Blood Service – being a division of Velindre University NHS Trust, will apply a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Should additional information be required it should be requested of the addressee in section I.1). Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts(Amendments).
six.4.4) Service from which information about the review procedure may be obtained
As in section I.1)
Cardiff
Country
United Kingdom