Section one: Contracting authority
one.1) Name and addresses
Gloucestershire Hospitals NHS Foundation Trust
Alexandra House, Cheltenham General Hospital, Sandford Road
Gloucester
GL53 7AN
Country
United Kingdom
NUTS code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Internet address(es)
Main address
https://www.gloshospitals.nhs.uk/
Buyer's address
https://www.gloshospitals.nhs.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a SaaS Enterprise Resource Planning Solution
Reference number
Atamis Ref no. C187021
two.1.2) Main CPV code
- 72212451 - Enterprise resource planning software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Gloucestershire Hospitals NHS Foundation Trust (GHFT) wishes to procure an Enterprise Resource Planning (ERP) solution, focusing on finance and procurement in its initial implementation to replace a number of current systems which have come to the end of their lives. GHFT wishes to obtain a solution which would be optimal for better integration, reducing the number of systems which need to be maintained in future, enabling better transparency and a fully integrated system for budget holders and other users. The new system will initially be used by GHFT, GMS and the Charity.
One of the Trust’s Strategic Objectives is Digital Future – ‘We use our electronic patient record system and other technology to drive safe, reliable and responsive care and link to our partners in the health and social care system to ensure joined-up care’. The solution will therefore have the potential to include partners from One Gloucestershire Integrated Care System (ICS) during the lifetime of the contract.
two.1.5) Estimated total value
Value excluding VAT: £2,170,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48451000 - Enterprise resource planning software package
- 72212451 - Enterprise resource planning software development services
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
Gloucestershire Hospitals NHS Foundation Trust (GHFT) wishes to procure an Enterprise Resource Planning (ERP) solution, focusing on finance and procurement in its initial implementation to replace a number of current systems which have come to the end of their lives. GHFT wishes to obtain a solution which would be optimal for better integration, reducing the number of systems which need to be maintained in future, enabling better transparency and a fully integrated system for budget holders and other users. The new system will initially be used by GHFT, GMS and the Charity.
One of the Trust’s Strategic Objectives is Digital Future – ‘We use our electronic patient record system and other technology to drive safe, reliable and responsive care and link to our partners in the health and social care system to ensure joined-up care’. The solution will therefore have the potential to include partners from One Gloucestershire Integrated Care System (ICS) during the lifetime of the contract.
The Authority is issuing this invitation to tender via an Open Procedure.
two.2.5) Award criteria
Quality criterion - Name: Social Value / Weighting: 10.00%
Quality criterion - Name: Quality / Weighting: 50.00%
Quality criterion - Name: Bidder Demonstration / Weighting: 10.00%
Cost criterion - Name: Pricing / Weighting: 30.00%
two.2.6) Estimated value
Value excluding VAT: £2,170,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2024
End date
31 December 2028
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further two (2) twelve (12) month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 September 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 August 2023
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
Country
United Kingdom