Tender

The Provision of a Risk Management System

  • Development Bank of Wales

F02: Contract notice

Notice identifier: 2024/S 000-023971

Procurement identifier (OCID): ocds-h6vhtk-04865e

Published 31 July 2024, 2:43pm



Section one: Contracting authority

one.1) Name and addresses

Development Bank of Wales

1 Capital Quarter Tyndall Street

Cardiff

CF10 4BZ

Email

procurement@developmentbank.wales

Telephone

+44 2920338100

Fax

+44 2920338101

Country

United Kingdom

NUTS code

UKL - Wales

Internet address(es)

Main address

https://www.developmentbank.wales

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0555

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk/web/login.shtml

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://etenderwales.bravosolution.co.uk/web/login.shtml

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Economic and financial affairs


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

The Provision of a Risk Management System

Reference number

DBW00043.00

two.1.2) Main CPV code

  • 72222300 - Information technology services

two.1.3) Type of contract

Services

two.1.4) Short description

DBW is looking for an off the shelf Enterprise Risk Management solution that supports the full lifecycle of risk management from identification of risks and controls to self-assessment, second line testing and following up on actions.

two.1.5) Estimated total value

Value excluding VAT: £300,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 48000000 - Software package and information systems
  • 48100000 - Industry specific software package

two.2.3) Place of performance

NUTS codes
  • UKL - Wales

two.2.4) Description of the procurement

2.2 DBW’s current risk management software contract expires in February 2025. DBW is looking for an off the shelf Enterprise Risk Management solution that supports the full lifecycle of risk management from identification of risks and controls to self-assessment, second line testing and following up on actions. The solution must be able to take into consideration DBW’s risks and controls, accommodate a growing number of business units each with their own dedicated risk and control registers, as well as a place to document risk events that may occur in the course of business.

Further information can be obtained from the Invitation to Tender.

two.2.5) Award criteria

Quality criterion - Name: Functional Requirements / Weighting: 15

Quality criterion - Name: Reporting / Weighting: 5

Quality criterion - Name: User Accessibility and Experience / Weighting: 5

Quality criterion - Name: Future Configuration / Weighting: 5

Quality criterion - Name: Implementation and Delivery / Weighting: 10

Quality criterion - Name: Training / Weighting: 2.5

Quality criterion - Name: Service Management and Support / Weighting: 10

Quality criterion - Name: Optional Functional Requirements, added value and innovation / Weighting: 2.5

Quality criterion - Name: Service Levels and Key Performance Indicators / Weighting: 5

Price - Weighting: 40

two.2.6) Estimated value

Value excluding VAT: £300,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

DBW has the option to extend the contract for two further periods of 36 months each.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

three.2) Conditions related to the contract

three.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

6 September 2024

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

6 September 2024

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=143431

(WA Ref:143431)

The buyer considers that this contract is suitable for consortia.

six.4) Procedures for review

six.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom