Section one: Contracting authority/entity
one.1) Name and addresses
South Somerset District Council
The Council Office, Brympton Way
Yeovil
BA20 2HT
Contact
Mr Michael O'Halloran
Michael.O'Halloran@SouthSomerset.Gov.Uk
Telephone
+44 1935462333
Country
United Kingdom
NUTS code
UKK23 - Somerset
Internet address(es)
Main address
http://www.southsomerset.gov.uk/
Buyer's address
http://www.southsomerset.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Purchase of equipment and associated works at Yeovil Crematorium
Reference number
DN571189
two.1.2) Main CPV code
- 42350000 - Cremators
two.1.3) Type of contract
Supplies
two.1.4) Short description
This is a mixed contract requiring the following:
The purchase of an FT3 Bariatric Cremator.
The installation of the existing FT2 Cremator, that currently resides outside of the building.
Both Cremators to be Mercury abated with addition of a NOx filtration system.
The removal of an existing Evans cremator and the removal of the ATI Cremator.
This contract is to be awarded to Facultatieve Technologies for technical reasons and on the grounds of:
-to undertake a new procurement process would cause significant inconvenience and/or duplication of costs
-interoperability with existing equipment, services or installations is improved
-the proposed purchase and reinstallation causes least disruption to our business and our provision of essential services to the community.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £892,365
two.2) Description
two.2.2) Additional CPV code(s)
- 45215300 - Construction work for crematoriums
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
In 2019 a new Cremator was supplied by a company named ATI. In that same year ATI went into administration, leaving many areas of the installation incomplete and questionable at the very least. In July 2020, under emergency measures, the purchase of an FT2 Cremator was acquired from Facultatieve Technologies. Due to the crematory having two Cremators in the form of the new ATI and an existing Evans FT300 Cremator, the FT2 Cremator had to be temporarily housed outside in a purpose built container, surrounded by a scaffolding cover. In December 2020 the Evans FT300 was decommissioned on grounds relating to cost and efficiency and remains in situ at present.
The ATI Cremator has been proven during continuous testing to be unreliable and substandard in controlling emissions more frequently than would be expected of equipment that is only 3 years old. Although theoretically the ATI should have plenty of life left in it, the apparent poor quality of components and the out of date nature of some of the accompanying equipment has resulted in increasing risks of breakdown and inefficient-performance.
We propose to remove the ATI from service and on the grounds of the least disruption to our business and our provision to the community that the purchase of a new Cremator which will be Mercury and NOx abated with the existing FT2 with supporting and additional works be awarded to Facultatieve technologies. At present we already have a cremator supplied by Facultatieve technologies, in the form of the outside cremator the FT2, purchased under emergency measures in 2020.
Facultatieve Technologies could coordinate the relocating of the FT2 and the proposed purchase of the FT3 while still providing us with the ability to meet our commitments on cremations. The two Cremators, being provided by one company, allows the technology to be shared between the two machines, offering continuity and consistency for future delivery. The removal of old Cremators and the installation of the FT2 and FT3 will take approximately 26 weeks. If we were to purchase a cremator from a competitor, this time frame will at least double, with a strong possibility of greater impacts on existing business. As well as the time scale impacting heavily on the business, modifications will have to be made within the crematory with additional costs to accommodate a competitors monitoring equipment and abatement system, as well as negotiating Facultatieve Technologies current set up.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Award of a contract without prior publication of a call for competition in the cases listed below
Negotiated procedure without prior publication
This contract is to be awarded to Facultatieve Technologies for the technical reasons described in II.2.4 of this notice and on the grounds of the least disruption to our business and our provision to the community.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
27 September 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Facultatieve Technologies
Moor Road
Leeds
LS10 2DD
tony.brookes@facultatieve-technologies.co.uk
Country
United Kingdom
NUTS code
- UKK23 - Somerset
National registration number
00633222
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £892,365
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
South Somerset District Council
Yeovil
Country
United Kingdom