Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
Country
United Kingdom
NUTS code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.capitalesourcing.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.capitalesourcing.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Print services for London Borough of Hillingdon
two.1.2) Main CPV code
- 22100000 - Printed books, brochures and leaflets
two.1.3) Type of contract
Supplies
two.1.4) Short description
The London Borough of Hillingdon is the westernmost borough in Greater London and second largest of London's 32 boroughs, covering an area of 42 square miles (11,571 hectares) and located 14 miles from central London. Heathrow Airport is within Hillingdon’s boundary and continues to be the region’s biggest employment site.
In addition to Heathrow, Hillingdon contains a number of transport links, including major UK motorways (M4, M25, and M40), the national rail network and the London Underground Metropolitan, Piccadilly and Central lines.
Hillingdon is also where town and country meet, with 800 acres of woodland, country parks, fields and farms, several rivers and the Grand Union Canal. The borough maintains more than 200 green spaces, totalling around 1,800 acres (730 hectares). Popular attractions include the historic Manor Farm complex, picturesque villages of Harefield and Harmondsworth, the borough’s golf courses and leisure centres, Ruislip Lido, various theatres and arts centers and the Battle of Britain Bunker Exhibition and Visitor Centre.
Hillingdon Council’s vision is 'putting our residents first.' This ethos is woven into all of the services the council provides. Delivering value for money services, will protect the borough’s heritage, built and natural environment and promote civic pride so that people are proud to say they live in Hillingdon. We will continue to keep our residents safe and healthy and will do all we can in the current economic climate to maintain services that our residents tell us are important.
The Hillingdon Council is seeking suppliers for the following services :
An external printing supplier to supply the council with a wide range of printed materials. including litho and digital printing.
External supplier to Print Hillingdon’s flagship publication, Hillingdon People Resident Magazine.
External supplier to distribute the Hillingdon People Resident Magazine bi-monthly across the borough.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Provision of Print Services for the London Borough of Hillingdon (EXCLUDING printing of resident magazine)
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 22100000 - Printed books, brochures and leaflets
- 22130000 - Directories
- 22150000 - Brochures
- 22160000 - Booklets
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
The London Borough of Hillingdon requires an external printing supplier to supply the Council with a wide range of printed materials.
The Contract will be for an initial term of 3 (three) years with the option to extend for a further 2 (1+1) giving a total permissible contract term of 5 (five) years.
The printing supplier;
(a) Must be able to provide litho and digital printing, Please see specification for detailed requirements.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £725,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2022
End date
28 February 2027
This contract is subject to renewal
Yes
Description of renewals
The contract will be review on 28th February 2026, Thereafter
the 2 year extension may apply. The 2 year extension is based on (1+1) renewal.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Printing Hillingdon People Resident Magazine
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 22100000 - Printed books, brochures and leaflets
- 22200000 - Newspapers, journals, periodicals and magazines
two.2.3) Place of performance
NUTS codes
- UKI7 - Outer London – West and North West
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
The London Borough of Hillingdon requires a printing service for its residents’ magazine, "Hillingdon People".
The London Borough of Hillingdon’s flagship publication, "Hillingdon People" is a residents’ magazine delivered to households across the borough. It is important to maintain the high print quality of "Hillingdon People"
The volume of printing required is 118,000 per edition, however due to ongoing changes within the borough, this volume could be subject to change.
The printing supplier shall be able to pack the Hillingdon People magazine ready for delivery in the following manner;
(a) Bulk pack on pallets of 100 units (113,200 copies) to be delivered to the distributor.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £425,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2022
End date
28 February 2026
This contract is subject to renewal
Yes
Description of renewals
The contract will be review on 28th February 2026, Thereafter
the 2 year extension may apply. The 2 year extension is based on (1+1) renewal.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Distributing Hillingdon People Resident Magazine
Lot No
Lot 3
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
The London Borough of Hillingdon requires the distribution of Hillingdon People bi-monthly across the borough.
Volumes
The distributing supplier shall ensure the delivery of Hillingdon People to all the residents of the London Borough of Hillingdon. Please refer to Annex 1-Postal Code List;
(a) The quantity to be delivered is approximately 108,000 editions.
(b) The distributing supplier must allow for the whole of the London Borough of Hillingdon to be distributed
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2022
End date
28 February 2026
This contract is subject to renewal
Yes
Description of renewals
The contract will be review on 28th February 2026, Thereafter
the 2 year extension may apply. The 2 year extension is based on (1+1) renewal.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 October 2021
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
27 October 2021
Local time
2:00pm
Information about authorised persons and opening procedure
Open via the portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2027
six.2) Information about electronic workflows
Electronic ordering will be used
six.4) Procedures for review
six.4.1) Review body
London Borough of Hillingdon
Civic Center
Uxbrudge
UB8 1UW
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Borough Hillingdon
Civic Centre
Uxbridge
UB8 1UW
Country
United Kingdom