Section one: Contracting authority
one.1) Name and addresses
Prospect Community Housing Ltd
6 Westburn Avenue, Wester Hailes
Edinburgh
EH14 2TH
Contact
Neil Munro
Telephone
+44 1314585480
Fax
+44 1314532868
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11963
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gas Service Contract 2023 - 2028
two.1.2) Main CPV code
- 50531200 - Gas appliance maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Contract primarily involves Gas Servicing throughout tenant occupied properties and additional work to our properties at the void stage. The Contract duration is three years from the commencement date of 1st August 2023 until the 31st July 2026 the work is generally the annual gas service of the appliance and any reactive maintenance (including parts) required to each appliance. This includes the testing and service to existing smoke, heat and CO detectors.
Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator’s, which will be detailed in the Invitation to Tender. It is intended that the Contract will be further extended annually in twelve months increments up to a maximum of two years and an overall maximum contract period of five years.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £317,625
two.2) Description
two.2.2) Additional CPV code(s)
- 50800000 - Miscellaneous repair and maintenance services
- 50531200 - Gas appliance maintenance services
- 50531100 - Repair and maintenance services of boilers
- 50531000 - Repair and maintenance services for non-electrical machinery
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Wester Hailes, Edinburgh
two.2.4) Description of the procurement
Two stage tendering (all economic operators may submit a SPD (Scotland) application in accordance with Regulation 29 'Restricted Procedure' of the Public Contracts (Scotland) Regulations 2015
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
SPD (Scotland) document v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-006761
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 July 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Saltire Facilities Management Ltd
Carnbroe House, 1 Finch Way, Strathclyde Business Park,
Bellshill
ML4 3PE
Telephone
+44 3302020444
Fax
+44 08703360419
Country
United Kingdom
NUTS code
- UKM84 - North Lanarkshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £317,625
Total value of the contract/lot: £317,625
Section six. Complementary information
six.3) Additional information
SPD (Scotland) Document v1.2, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology;
0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified.
1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.
5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
A submission will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail.
Prospect Community Housing will disregard, and not evaluate the remainder of a submission should it fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C.
Prospect Community Housing anticipate that the shortlist will be restricted to 5 bidders invited to ITT stage. The highest scoring bidders will be selected for the ITT stage.
(SC Ref:741671)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sherriff Court and Justice of the Peace
Edinburgh
Country
United Kingdom