Section one: Contracting authority
one.1) Name and addresses
Ministry of Justice
102 Petty France
London
SW1H 9AJ
Contact
Stephen Greiff
Stephen.Greiff1@justice.gov.uk
Telephone
+44 02033343555
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
https://www.gov.uk/government/organisations/ministry-of-justice
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://ministryofjusticecommercial.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://ministryofjusticecommercial.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Prisoner and Non-Prisoner Food
Reference number
Prj_5502
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Authority is undertaking this procurement, via the Open procedure, with the aim of awarding to a single supplier to provide the provision of food and drink products across across the prison estate in England and Wales; this equates to a population of approximately 87,400 prisoners (as of 26th July 2024) in addition to provision for some staff facilities and visitor centres. This provision aids the Authority in fulfilling its statutory and policy obligations in relation to ensuring prisoners have access to food and drink.
The Authority requires a single supplier with the ability to perform the specification as set out in the Invitation to Tender.
The contract will be let on the basis of an initial term of 03/05/2026 to 02/05/2031. Further options are available which may take the total contract term to an end date of 02/05/2034 on a 2 years (03/05/2031 to 02/05/2033) plus 1 year (03/05/2033 to 02/05/2034) basis.
Price review clauses also apply at regular intervals throughout the contract term as detailed in the Terms and Conditions.
two.1.5) Estimated total value
Value excluding VAT: £879,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15200000 - Prepared and preserved fish
- 15300000 - Fruit, vegetables and related products
- 15500000 - Dairy products
- 15830000 - Sugar and related products
- 15840000 - Cocoa; chocolate and sugar confectionery
- 15850000 - Pasta products
- 15860000 - Coffee, tea and related products
- 15870000 - Condiments and seasonings
- 15890000 - Miscellaneous food products and dried goods
- 15891000 - Soups and broths
- 15893000 - Dry goods
- 15894000 - Processed food products
- 15896000 - Deep-frozen products
- 15897200 - Canned goods
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
Main site or place of performance
Prisons across England and Wales
two.2.4) Description of the procurement
This provision will cover prisons in England and Wales.
The Authority requires a single supplier with the ability to perform the specification as set out in the Invitation to Tender.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £879,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
INITIAL TERM: 60 MONTHS (03/05/2026 to 02/05/2031)
+ 24 MONTHS EXTENSION (03/05/2031 to 02/05/2033)
+ 12 MONTHS EXTENSION (03/05/2033 to 03/05/2034)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Price review clauses apply at regular intervals throughout the contract term as detailed in the Terms and Conditions.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-019306
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
27 September 2024
Local time
12:00pm
Changed to:
Date
11 October 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 3 May 2026
four.2.7) Conditions for opening of tenders
Date
27 September 2024
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom