Section one: Contracting entity
one.1) Name and addresses
NORTHUMBRIAN WATER GROUP LIMITED
Northumbria House,Abbey Road, Pity Me
DURHAM
DH15FJ
Contact
michael gibson
Telephone
+44 7516587357
Country
United Kingdom
Region code
UKC14 - Durham CC
Companies House
02366703
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NW2579 Water Tankering (North) - Bulk Water transport including driver(s)
Reference number
NW2579
two.1.2) Main CPV code
- 60600000 - Water transport services
two.1.3) Type of contract
Services
two.1.4) Short description
Northumbrian Water Ltd (NWL) has a requirement for the transportation of water from our Water Treatment
Works (WTW) to service reservoirs in our Northern Operating area. The geographical coverage will be the
North East of England, from Berwick to the borders of North Yorkshire and from the East Coast to the Cumbrian
border, covering Weardale, Teesdale and Kielder. Services for this contract are not required in Essex and
Suffolk.
The requirement is for both planned and emergency works. The operation involves the use of the NWL
operational water tankering fleet and the service provider will be required to provide drivers and tractor units,
which must be compatible with the NWL fleet.
Annual spend is in the region of £700,000 per year
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 60650000 - Hire of water transport equipment with crew
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
Main site or place of performance
Whittle Dene WTW ,Horsley (near Harlow Hill) Newcastle upon Tyne NE15 0QA
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two.2.4) Description of the procurement
The requirement is for both planned and emergency works. The operation involves the use of NWL operational barrels and rigids to transport potable water. The vendor is required to provide drivers and tractor units compatible with the NWL fleet. NWL currently have 5 barrels based at our Whittle Dene WTW site and also one rigid vehicle. Any vendor must ensure they therefore have a minimum of 6 drivers and 5 tractor units to satisfy NWL work at full capacity. Note the rigid can also be used by NWL employees and there will be a lesser requirement to support this operation. Note these numbers may change over the duration of the contract.
NWL's minimum requirements for this service are:
1) We require a maximum response time of 2 hours for this service. Once a request has been received, we require the vendor to be able to arrive at our Whittle Dene Water Treatment Works to collect the relevant tanker barrel and be ready to load within 2 hours.
Note for clarity we would require any vendor to be able to provide 3 drivers/tractor units within 2 hours of the emergency call out and the additional 2 drivers/tractor units within 3 hours of any emergency call out.
2) All drivers are required to hold the National Water Hygiene Card (Blue Card). We would require a register of drivers with the relevant Blue Card data from the vendor as well as other relevant qualifications.
3) Work is typically undertaken 24 hours, seven days a week. NWL typical work hours are 07:00 to 22:00 (day) and 22:00 to 07:00 (night). Outside of normal tankering operations, the service provider will be required to provide an emergency call-out facility.
4) As there is a degree of manual handling required (e.g. off loading of hoses from the vehicle to the point of discharge) drivers will need to be physically fit undertake the workload.
5) The vendor must be able to provide Northumbrian Water Limited with all records and documentation requested. Drivers will be required to keep a drivers hour book and records of driver's hours to demonstrate compliance with GB Domestic Driving regulations.
6) The vendor is to comply with NWL's drug and alcohol protocols (as advised in Ariba).
Once a barrel has been collected on occasion there will also be a requirement to draw water from dedicated hydrants across the North East (this will be accompanied by NWL staff) to service reservoirs in our Northern Operating area.
There is an additional requirement to support Interruption to Supply (ITS) incidents across the North East by utilising barrels at Whittle Dene WTW and filling from Whittle Dene or other dedicated filling stations across the Northern region.
To clarify, the potable water transportation are therefore threefold 1) bulk transfer 2) infusion from hydrants 3) Supporting Interruption to supply (ITS) events.
To support the servicing and repair of barrels and rigids there will also be a requirement to undertake transport facilities to appropriate garages.
Further information will be provided within the scope document in Ariba
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
After the initial 36 months a 24 month extension is possible making the potential tender length 60 months
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
All drivers must hold The National Water Hygiene (Blue Card).
three.1.6) Deposits and guarantees required
If the Dun and Brad Street credit rating returns a rating of "above average risk" or "high risk" the contracting entity will request further financial information for review and a parent company guarantee may be required
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
please see the terms and conditions in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 August 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Applicants are asked to note that this procurement process will be conducted electronically with all documents and communication being managed through the Northumbrian Water esourcing spend management portal called "Ariba".
Expressions of interest for this tender must be sent to the e-mail address expressions@nwl.co.uk before the deadline of 28th August at 17:00. Once expressions of interest have been received containing the details below applicants will be given access to the Ariba portal within 2 working days from request. The portal will contain all of the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed Pre Qualification Questionnaire (PQQ) is Monday 4th September at 17:00. When sending expressions of interest applicants MUST provide the following information:
1) Full Company name
2) Main contact details of the person who will be given access to the Ariba portal - Name, Job title, Email address and Telephone Number
Please note that the ariba portal only accepts one contact which cannot be amended during the tender process.
The indicative time-line for this tender is as follows:
Advert issued to the market in Find a Tender - 14th August 2023
Expressions of Interest closes - 28th August 2023
Closure of PQQ - 4th September 2023
Request for Proposal (RFP) issued - 26th September 2023
RFP closes - 10th October 2023
Supplier interview meetings - w/c 23rd October 2023
Best and Final Offer (BAFO) released - 2nd November 2023
BAFO closes - 9th November 2023
Standstill letters issued - 1st December 2023
Contract award letter - 13th December 2023
Contract start date - 1st February 2023
six.4) Procedures for review
six.4.1) Review body
NWL Legal Department
Northumbrian Water Limited, Abbey Road, Pity Me
Durham
DH15FJ
Country
United Kingdom