Section one: Contracting entity
one.1) Name and addresses
Southern Water Services Ltd.
Southern House
Worthing
BN13 3NX
Contact
Tom Daniels
Tom.Daniels@southernwater.co.uk
Telephone
+44 1903264444
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
https://southernwater.bravosolution.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://southernwater.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://southernwater.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Other activity
Fleet, Vehicles
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fleet Management & Telematics
Reference number
prj_4690
two.1.2) Main CPV code
- 50111000 - Fleet management, repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Area of interest is Fleet Management Services & Telematics including SMR Management of current Fleet (leased and owned), ongoing driver risk management, management of hire vehicles, funding for new leased vehicles, and provision and management of telematics units. The scope of works is not limited to this list, and full details of scope will be published with the UCR Tender documentation
two.1.5) Estimated total value
Value excluding VAT: £45,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32441300 - Telematics system
- 34110000 - Passenger cars
- 34136000 - Vans
- 34136100 - Light vans
- 34136200 - Panel vans
- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services
- 64226000 - Telematics services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Kent, Sussex, Hampshire & Isle of Wight
two.2.4) Description of the procurement
This Procurement will look to include (but not limited to) the following services:
Vehicle Funding (business need cars & light commercial vehicles)
Plant & Trailer Funding
SMR Management (incl tyres and windscreens)
Driver Risk Management (incl license checks, driver training)
Accident Management (incl roadside assistance/recovery, repair management)
Rentals Management (incl short, medium & long term as well as planned and reactive)
Vehicle Reallocation & Disposal
Build Management
General Admin
Telematics Units (incl installation, ongoing service & maintenance and disposal)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £45,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Extension provision within contract of up to 3 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See Tender Documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
N/A
three.1.6) Deposits and guarantees required
N/A
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
N/A
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
N/A
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
N/A
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 8 years:
N/A
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
16 August 2024
Local time
4:00pm
Changed to:
Date
30 August 2024
Local time
4:00pm
See the change notice.
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
23 September 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Southern Water Services Limited
Worthing
BN13 3NX
tom.daniels@southernwater.co.uk
Telephone
+44 1903264444
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Southern Water Services Limited
Worthing
Country
United Kingdom