- Scope of the procurement
- Lot 1. Supply and Installation of Generators
- Lot 2. Supply and Installation of UPS
- Lot 3. Generator Maintenance & Repair
- Lot 4. UPS Maintenance & Repair
- Lot 5. Generator Hire
- Lot 6. HV Maintenance & Repair
- Lot 7. LV Maintenance & Repair
- Lot 8. Supply and Installation of Transformers
- Lot 9. Supply and Installation of HV Systems
Section one: Contracting entity
one.1) Name and addresses
Southern Water Services Ltd.
Southern House
Worthing
BN13 3NX
Contact
Paul Knight
Paul.Knight@southernwater.co.uk
Telephone
+44 1903264444
Country
United Kingdom
Region code
UKJ - South East (England)
National registration number
02366670
Internet address(es)
Main address
Buyer's address
https://southernwater.bravosolution.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://southernwater.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://southernwater.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Southern Water Services Power Framework
Reference number
Prj_3727
two.1.2) Main CPV code
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
two.1.3) Type of contract
Supplies
two.1.4) Short description
Southern Water Services is going to market for strategic partners to provide services relating to Power Generators, High Voltage, Low voltage, Uninterruptable Power Supply (UPS) and Transformers. This provision will likely be a two-stage restricted tender to set up a Power framework agreement lasting 4 years, with an option to extend for a period of up to 4 years.
It is anticipated that the opportunity will be formally published in Q3 2023.
The supply of equipment and services will be across the entire Southern Water Services (SWS). SWS region covers Kent, Sussex, Hampshire and the Isle of Wight.
One of SWS key aims is Resilience; therefore SWS has a requirement to ensure 24/7 365 that SWS have fully maintained fixed and mobile power generators, Uninterruptible Power Supply, switchgear, High Voltage (HV) equipment and Low Voltage equipment. SWS has over 400 sites - many of these sites require HV maintenance or isolation as required.
The Goods and Services which the successful bidder(s) will be asked to provide under this agreement is currently split across 9 lots. Bidders will be eligible to apply for one or more of the available lots. The lots are currently as listed below:
1 Supply and Installation of Generators
2 Supply and Installation of UPS
3 Generator Maintenance
4 UPS Maintenance
5 Generator Hire
6 HV Maintenance & Training
7 LV Maintenance
8 Supply and Installation of Transformers
9 Supply and Installation of HV
two.1.5) Estimated total value
Value excluding VAT: £120,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Bidders will be eligible to apply for one or more of the available lots. However a due diligence test will be undertaken to ensure the supplier will not over reach it's capacity and capabilities and endanger the longevity of the contracted services.
two.2) Description
two.2.1) Title
Supply and Installation of Generators
Lot No
1
two.2.2) Additional CPV code(s)
- 31120000 - Generators
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water Region covers over 400 sites
two.2.4) Description of the procurement
This Lot will cover all works and services related to supply and installation of new generator assets and asset replacements including (but not limited to): project management; design; installations including cabling works and other ancillary equipment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £18,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
4 year framework plus option four year extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
Candidates must qualify by passing PQQ mandatory questions then technical section question score - please see IITT document in tender pack for full details.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
Supply and Installation of UPS
Lot No
2
two.2.2) Additional CPV code(s)
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water Region covers over 400 sites
two.2.4) Description of the procurement
This Lot will cover all works and services related to Supply of all ranges of UPS systems across the entire Southern Water region.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 4 years with an option to extend for a further period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
Generator Maintenance & Repair
Lot No
3
two.2.2) Additional CPV code(s)
- 50532300 - Repair and maintenance services of generators
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water Region covers over 400 sites
two.2.4) Description of the procurement
This Lot will cover the provision of the servicing and maintenance of Generator Sets across the entire Southern Water Region covering approx. 550 Generator sets ranging from 35kva - 3 Megawatt.
Reactive repair and maintenance of Generator sets in accordance with the Service Levels and shall use all reasonable endeavours to ensure the safe, efficient and economic maintenance of the said equipment.
The Generators shall be maintained in accordance with relevant Southern Water Maintenance Tasks (MF0698 & MF0708) as a minimum and any additional agreed manufacturer's recommendation
The Service Provider shall be required to operate an emergency contact call out service at all times (24 hour, 365 days), to attend and repair/ mitigate any issues on the generator assets and associated breakers.
The Service Provider shall undertake to provide for the duration of the term skilled engineers (competent persons) in the examination, maintenance, testing and repair of SWS Generators
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 4 years with an option to extend for a further period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
UPS Maintenance & Repair
Lot No
4
two.2.2) Additional CPV code(s)
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50532400 - Repair and maintenance services of electrical distribution equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water Region covers over 400 sites
two.2.4) Description of the procurement
This Lot will cover all planned and reactive maintenance and repair works for UPS assets including any equipment refurbishment and / or repairs, both onsite and offsite in workshops.
These services relate to Southern Water UPS sets and assets on its wastewater and clean water treatment sites and pumping stations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,910,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 4 years with an option to extend for a further period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
Generator Hire
Lot No
5
two.2.2) Additional CPV code(s)
- 31120000 - Generators
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water Region covers over 400 sites
two.2.4) Description of the procurement
The Lot will cover the provision of the hire of Generator Sets across the entire Southern Water Region covering Kent, Sussex, Hampshire and the IOW with Generator sets ranging from 35kva - 3 Megawatt.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,040,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 4 years with an option to extend for a further period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
HV Maintenance & Repair
Lot No
6
two.2.2) Additional CPV code(s)
- 45315400 - High voltage installation work
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water Region covers over 82 sites
two.2.4) Description of the procurement
This Lot will cover the provision of the servicing and maintenance of all HV apparatus across the entire Southern Water Region covering approx. 82 sites. These sites have varying degrees of HV apparatus ranging from: a single HV transformer feeding a Main Intake LV switchboard to, complex networks involving sites with Main Intake HV Substations and associated transformers. These substations in turn also feed HV ring and radial circuits with additional HV apparatus placed at strategic points creating additional load specific HV substations, again with associated HV apparatus.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £12,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 4 years with an option to extend for a further period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
LV Maintenance & Repair
Lot No
7
two.2.2) Additional CPV code(s)
- 31210000 - Electrical apparatus for switching or protecting electrical circuits
- 31214500 - Electric switchboards
- 50532400 - Repair and maintenance services of electrical distribution equipment
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water Region covers over 400 sites
two.2.4) Description of the procurement
The agreement shall be for the provision of the servicing and maintenance of all LV Assemblies across the entire Southern Water Region covering all sites in Kent, Sussex, Hampshire and the Isle of Wight.
The LV Assemblies servicing and maintenance focuses on the internal make-up of the LV Assemblies themselves (internal busbars, fishplates, dropper connection bars, dropper connection cable assemblies, and all integral incoming and outgoing switching devices within the switchboard (LV Air Circuit Breakers [ACB's] and their associated protection, switch-fuses, MCB's, Power Factor Correction [PFC] devices, etc).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 4 years with an option to extend for a further period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
Supply and Installation of Transformers
Lot No
8
two.2.2) Additional CPV code(s)
- 31170000 - Transformers
- 51111300 - Installation services of transformers
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water Region covers over 400 sites
two.2.4) Description of the procurement
This Lot will cover all works and services related to supply and installation of new transformers including as an option close coupled or free-standing ring main units. This will cover new assets and asset replacements including (but not limited to): project management; design; installation including ancillary equipment.
These services relate to transformers in SWS sites including Water Pumping Stations, Sewage Treatment Works, Water Treatment Works and Sewage Pumping Stations.
This lot explicitly covers but is not limited to transformers with a rating between 315 and 2500kVA.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 4 years with an option to extend for a further period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
two.2) Description
two.2.1) Title
Supply and Installation of HV Systems
Lot No
9
two.2.2) Additional CPV code(s)
- 45315400 - High voltage installation work
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Southern Water Region covers over 400 sites
two.2.4) Description of the procurement
This Lot will cover all works and services related to the project management, design, supply, installation, commissioning, and hand over of High Voltage (HV) electrical installations.
This will cover new assets, asset replacement and existing asset modifications.
The work will cover switchgear, transformers, cabling, tripping battery units, UPS, standby generators, and control systems associated with the HV power distribution system.
These works will relate to SWS sites including Sewage Treatment Works, Water Treatment Works, Sewage Pumping Stations and Water Pumping Stations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £19,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The framework will be for an initial period of 4 years with an option to extend for a further period of up to 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Full tender pack is available from the Southern Water Services E-sourcing portal
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Full tender pack is available from the Southern Water Services E-sourcing portal
https://southernwater.bravosolution.co.uk/
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Full tender pack is available from the Southern Water Services E-sourcing portal
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-019100
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 September 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
12 October 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 April 2024
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Southern Water Services
Worthing
Country
United Kingdom