- Scope of the procurement
- Lot 1. Breast Screening Annual service/inspection and scheduled maintenance
- Lot 2. Breast Screening Onsite work including intermediate servicing, ad hoc and emergency repairs
- Lot 3. SNBTS Annual service/inspection and scheduled maintenance (Central Belt – Edinburgh & Glasgow)
- Lot 4. SNBTS Annual service/inspection and scheduled maintenance (Northern Arch – Aberdeen, Dundee & Inverness)
- Lot 5. SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Central Belt – Edinburgh & Glasgow)
- Lot 6. SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Northern Arch – Aberdeen, Dundee & Inverness)
Section one: Contracting authority
one.1) Name and addresses
NHS National Services Scotland
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
Jenny Paterson
Telephone
+44 7816450405
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHS National Services Scotland Vehicle Maintenance
Reference number
NP100323
two.1.2) Main CPV code
- 50111000 - Fleet management, repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The NHS Requirement was for an NHS National Services Scotland Vehicle maintenance contract covering both the Scottish Breast Screening mammography trailers and the SNBTS fleet. The NHS Requirement was split into six Lots. Each Lot was evaluated and awarded separately.
Lot 1 Breast Screening Annual service/inspection and scheduled maintenance
Lot 2 Breast Screening Onsite work including intermediate servicing, ad hoc and emergency repairs
Lot 3 SNBTS Annual service/inspection and scheduled maintenance (Central Belt – Edinburgh & Glasgow)
Lot 4 SNBTS Annual service/inspection and scheduled maintenance (Northern Arch – Aberdeen, Dundee & Inverness)
Lot 5 SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Central Belt – Edinburgh & Glasgow)
Lot 6 SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Northern Arch – Aberdeen, Dundee & Inverness)
The contract will commence 5 September 2023 to 4 September 2026 with 2x 12 month extensions (up to 4 September 2028).
The estimated values referred to in Section II.1.7 and V.2.4 covers the 36 months contract duration and the 24 month extension period of the agreement.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,313,457.50
two.2) Description
two.2.1) Title
Breast Screening Annual service/inspection and scheduled maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
This Lot will be performed at the successful Contractor’s premises.
two.2.4) Description of the procurement
The Breast Screening mobile fleet covers all areas in Scotland from the Borders to the Highlands including all the islands. The fleet is supported from 6 regional operating centres — Aberdeen, Dundee, Edinburgh, Irvine, Glasgow and Inverness. The programme operates 25 mobile trailer units.
The servicing and maintenance of each trailer in this Lot includes the annual inspection / service and the maintenance work that is to be carried out annually. This also includes certified MOT including brake test, load tests of all wheelchair / platform hoists, earth bond testing, fire extinguisher tests, air conditioning tests, diesel heater test, electrical (PAT) test for portable appliances and water tank sanitisation / annual chemical flush per MBSU to be carried out annually in conjunction with the major service.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract Period — 3 years with option to extend for 2 x 12 months.
two.2) Description
two.2.1) Title
Breast Screening Onsite work including intermediate servicing, ad hoc and emergency repairs
Lot No
2
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
This Lot will be performed throughout Scotland (includes Highlands and Islands)
two.2.4) Description of the procurement
Breast Screening mobile fleet covers all areas in Scotland from the Borders to the Highlands including all the islands. The fleet is supported from 6 regional operating centres — Aberdeen, Dundee, Edinburgh, Irvine, Glasgow and Inverness. The programme operates 25 mobile trailer units.
The servicing and maintenance requirement of each trailer in this Lot includes the 200/400/800 and 250/500 and 350/700 hour generator interim service, periodic vehicle safety check if required, midyear wheelchair /platform hoist inspection, ad-hoc repairs.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract Period — 3 years with option to extend for 2 x 12 months.
two.2) Description
two.2.1) Title
SNBTS Annual service/inspection and scheduled maintenance (Central Belt – Edinburgh & Glasgow)
Lot No
3
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
This Lot will be performed at the successful Contractor’s premises.
two.2.4) Description of the procurement
Scottish National Blood Transfusion Service (SNBTS) operates a varied fleet of vehicles which currently number 70. The fleet is mainly split between the 2 transport hubs of Possil, Glasgow and Hermiston, Edinburgh; with some additional fleet based in remote sites such as Dundee, Aberdeen and Inverness. Fleet vehicles include LGV’s, Extending Trailers, 18 seat (inc. driver) buses, vans (refrigerated), 4 x4’s and cars. Some vehicles have emergency response blue lights installed and some have fridge units installed.
The servicing and maintenance of each vehicle in this Lot includes the annual inspection / service and the maintenance work that is to be carried out annually. This also includes certified MOT including brake test, load tests of all wheelchair / platform hoists, earth bond testing, air conditioning tests, 2 & 6 yearly tachograph calibration as required per vehicle to be carried out annually in conjunction with the major service.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract Period — 3 years with option to extend for 2 x 12 months.
two.2) Description
two.2.1) Title
SNBTS Annual service/inspection and scheduled maintenance (Northern Arch – Aberdeen, Dundee & Inverness)
Lot No
4
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
This Lot will be performed at the successful Contractor’s premises.
two.2.4) Description of the procurement
Scottish National Blood Transfusion Service (SNBTS) operates a varied fleet of vehicles which currently number 70. The fleet is mainly split between the 2 transport hubs of Possil, Glasgow and Hermiston, Edinburgh; with some additional fleet based in remote sites such as Dundee, Aberdeen and Inverness. Fleet vehicles include LGV’s, Extending Trailers, 18 seat (inc. driver) buses, vans (refrigerated), 4 x4’s and cars. Some vehicles have emergency response blue lights installed and some have fridge units installed.
The servicing and maintenance of each vehicle in this Lot includes the annual inspection / service and the maintenance work that is to be carried out annually. This also includes certified MOT including brake test, load tests of all wheelchair / platform hoists, earth bond testing, air conditioning tests, 2 & 6 yearly tachograph calibration as required per vehicle to be carried out annually in conjunction with the major service.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract Period — 3 years with option to extend for 2 x 12 months.
two.2) Description
two.2.1) Title
SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Central Belt – Edinburgh & Glasgow)
Lot No
5
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
This Lot will be performed throughout the Central Belt of Scotland
two.2.4) Description of the procurement
Scottish National Blood Transfusion Service (SNBTS) operates a varied fleet of vehicles which currently number70. The fleet is mainly split between the 2 transport hubs of Possil, Glasgow and Hermiston, Edinburgh; with some additional fleet based in remote sites such as Dundee, Aberdeen and Inverness. Fleet vehicles include LGV’s, Extending Trailers, 18 seat (inc. driver) buses, vans (refrigerated), 4 x4’s and cars. Some vehicles have emergency response blue lights installed and some have fridge units installed.
The servicing and maintenance in this Lot for onsite work incl. intermediate servicing / 8 weekly inspections, midyear wheelchair/platform hoist inspection, 150 hour generator interim service, vehicle service, ad hoc and emergency repairs is split covering the different vehicle types (trailers, LGV / PCV, car / van minibus).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract Period — 3 years with option to extend for 2 x 12 months.
two.2) Description
two.2.1) Title
SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Northern Arch – Aberdeen, Dundee & Inverness)
Lot No
6
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
This Lot will be performed above the Central Belt of Scotland (the Northern Arch includes Highlands and Islands)
two.2.4) Description of the procurement
Scottish National Blood Transfusion Service (SNBTS) operates a varied fleet of vehicles which currently number70. The fleet is mainly split between the 2 transport hubs of Possil, Glasgow and Hermiston, Edinburgh; with some additional fleet based in remote sites such as Dundee, Aberdeen and Inverness. Fleet vehicles include LGV’s, Extending Trailers, 18 seat (inc. driver) buses, vans (refrigerated), 4 x4’s and cars. Some vehicles have emergency response blue lights installed and some have fridge units installed.
The servicing and maintenance in this Lot for onsite work incl. intermediate servicing / 8 weekly inspections, midyear wheelchair/platform hoist inspection, 150 hour generator interim service, vehicle service, ad hoc and emergency repairs is split covering the different vehicle types (trailers, LGV / PCV, car / van minibus).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract Period — 3 years with option to extend for 2 x 12 months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-012139
Section five. Award of contract
Lot No
1
Title
Breast Screening Annual service/inspection and scheduled maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 August 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Graycoll Truck and Trailer Ltd
unit 2b Loaninghill uphall
Edinburgh
EH525NT
Telephone
+44 1506431239
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £281,305
Section five. Award of contract
Lot No
2
Title
Breast Screening Onsite work including intermediate servicing, ad hoc and emergency repairs
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 August 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Graycoll Truck and Trailer Ltd
unit 2b Loaninghill uphall
Edinburgh
EH525NT
Telephone
+44 1506431239
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £427,531.90
Section five. Award of contract
Lot No
3
Title
SNBTS Annual service/inspection and scheduled maintenance (Central Belt – Edinburgh & Glasgow)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 August 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Graycoll Truck and Trailer Ltd
unit 2b Loaninghill uphall
Edinburgh
EH525NT
Telephone
+44 1506431239
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £192,972.75
Section five. Award of contract
Lot No
4
Title
SNBTS Annual service/inspection and scheduled maintenance (Northern Arch – Aberdeen, Dundee & Inverness)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 August 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Graycoll Truck and Trailer Ltd
unit 2b Loaninghill uphall
Edinburgh
EH525NT
Telephone
+44 1506431239
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £66,007.50
Section five. Award of contract
Lot No
5
Title
SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Central Belt – Edinburgh & Glasgow)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 August 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Graycoll Truck and Trailer Ltd
unit 2b Loaninghill uphall
Edinburgh
EH525NT
Telephone
+44 1506431239
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £250,709.35
Section five. Award of contract
Lot No
6
Title
SNBTS Onsite work including intermediate servicing/8 weekly inspections, ad hoc and emergency repairs (Northern Arch – Aberdeen, Dundee & Inverness)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 August 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Graycoll Truck and Trailer Ltd
unit 2b Loaninghill uphall
Edinburgh
EH525NT
Telephone
+44 1506431239
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £94,931
Section six. Complementary information
six.3) Additional information
Economic operators may have been excluded from this competition if they were in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The Award was made early August 2023 with the new contract commencing on 5 September 2023.
A site visit was organised for Wednesday 10 May 2023 at the SNBTS Jack Copland Centre, 52 Research Avenue North, Heriot-Watt Research Park, Edinburgh, EH14 4BE. This allowed interested suppliers to view a breast screening mammography trailer and a representative sample of the SNBTS fleet.
The estimated value referred to in Section II.1.7 and V.2.4 covers the 36 months contract duration and the 24 months extension period of the agreement.
The Contracting Authority did not include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: The tender is below the value where this is a requirement.
Community benefits are included in this requirement for information only. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
PCS-Tender ITT tender reference is:
Itt_45865 NSS Vehicle Maintenance.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22080. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343.
(SC Ref:741279)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
The bringing of court proceedings against the Authority after the Contract has be entered into will not affect the Contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the Contract has been entered into are limited to the award of damages.