Section one: Contracting authority
one.1) Name and addresses
Essex Police, Fire and Crime Commissioner Fire and Rescue Authority
Service Headquarters Kelvedon Park, London Road
Rivenhall
CM8 3HB
Telephone
+44 1376576000
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Other activity
Emergency Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the Provision of a Replacement Control Systems Solution
Reference number
ECFRS00161
two.1.2) Main CPV code
- 32412000 - Communications network
two.1.3) Type of contract
Supplies
two.1.4) Short description
Contract award notice for the provision and implementation of both a replacement ESN ready/future proofed Computer Aided Dispatch System (CAD) and Integrated Communication and Control System (ICCS) for Essex County Fire and Rescue Service. The contract is for the contractor to implement and install both CAD & ICCS systems and to maintain and provide support for those systems over the duration of the contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,901,808
two.2) Description
two.2.2) Additional CPV code(s)
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 32412100 - Telecommunications network
- 32500000 - Telecommunications equipment and supplies
- 32510000 - Wireless telecommunications system
- 32523000 - Telecommunications facilities
- 32524000 - Telecommunications system
- 32552000 - Electrical apparatus for line telephony or line telegraphy
- 32570000 - Communications equipment
- 32571000 - Communications infrastructure
- 32573000 - Communications control system
- 48100000 - Industry specific software package
- 42961400 - Dispatch system
- 35710000 - Command, control, communication and computer systems
- 50000000 - Repair and maintenance services
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 50312000 - Maintenance and repair of computer equipment
- 50323000 - Maintenance and repair of computer peripherals
- 50324100 - System maintenance services
- 50332000 - Telecommunications-infrastructure maintenance services
- 50333000 - Maintenance services of radio-communications equipment
- 50334400 - Communications system maintenance services
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
Provision and implementation of both a replacement ESN ready/future proofed Computer Aided Dispatch System (CAD) and Integrated Communication and Control System (ICCS) for Essex County Fire and Rescue Service.
The main deliverables of the solution will include the following:
• provision of all infrastructure components;
• provision of the core command and control software;
• provision of all primary and secondary control room operator equipment;
• integration with all the Authority’s interfaces to the core command and control software;
• provision of operational services throughout the life of the contract.
In addition to replacing the current core command and control software, the Authority is seeking an innovative, location agnostic control room solution, that will support current and future exploitation of digital technology, integration with incident command and digital asset/evidence management systems, and the opportunity to exploit collaboration, resilience and business continuity arrangements with at least one other partner Fire and Rescue Service.
The solution will also need to support the latest Airwave and ESN technologies for critical voice and data, as and when they become available.
It must be location agnostic and where possible, based on a Software as a Service (SaaS) model, in order to provide maximum flexibility and scope to exploit resilience and business continuity opportunities with other fire and rescue services, and future technological developments e.g. Next Generation 999 and digital technology.
It must support future strategic objectives with any other FRS's, including procedures to share risk data for over the border incidents, processes and procedures for the receipt of emergency calls and mobilisation of each other’s resources, procedures for the joint response to a critical or major incident that exceeds the capability of one fire control room solution, and the sharing of incident data with partner agencies using Multi-Agency Incident Transfer (MAIT). Bidders are referred to the procurement documents for the full requirements.
In summary, the successful bidder will be required to provide:
(i) hardware, (including, but not limited to) workstation and server based hardware;
(ii) core command and control software; and (iii) maintenance and support services throughout the duration of the contract.
The Authority is seeking solutions that are ideally location agnostic that will provide for integration and resilience arrangements.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Whole life costs / Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term shall be for a period of five (5) years from the go live date. The Authority will have the option to extend the contract beyond the initial five (5) year term for any period or periods of up to five (5) years in twelve (12) or twenty-four (24) month blocks for a maximum contract term of 10 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 164-399630
Section five. Award of contract
Contract No
FIRE0449
Title
Contract for the Provision of a Replacement Control Systems Solution
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 September 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Airwave Solutions Ltd
Nova South, 160 Victoria Street
London
SW1E 5LB
Country
United Kingdom
NUTS code
- UKI - London
National registration number
03985643
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,901,808
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=625682232
GO Reference: GO-2021923-PRO-18956279
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Telephone
+44 1376576000
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Essex Police, Fire and Crime Commissioner Fire and Rescue Authority
Essex
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulation 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
six.4.4) Service from which information about the review procedure may be obtained
Essex Police, Fire and Crime Commissioner Fire and Rescue Authority
Kelvedon Park, London Road, Rivenhall
Rivenhall
CM8 3HB
Telephone
+44 1376576000
Country
United Kingdom